Overall Rating Gold - expired
Overall Score 67.61
Liaison Julie Hopwood
Submission Date Sept. 28, 2012
Executive Letter Download

STARS v1.2

Ball State University
OP-T2-40: Materials Online

Status Score Responsible Party
Complete 0.25 / 0.25 Dr. Robert Morris
Associate Provost/Dean Graduate School
Graduate School
"---" indicates that no data was submitted for this field

Is the institution's default not to print course catalogs, course schedules, and directories, but instead make these materials available online?:

A brief description of the practice:

The university has eliminated the practice of large hard-copy production runs of course catalogs in favor of on-line course catalogs for undergraduate and graduate course offerings, and has moved to electronic course registration, course evaluation and course-grade filing.

This has had influence on other practices throughout the campus (see "submission notes above")

The website URL where information about the practice is available:

Reduction in Paper Use:

A new server in the Graduate School allows the School to send applicant data throughout the University without sending paper copies via campus mail.

Starting Fall 2008, deposit of dissertations and theses have become electronic. This allows documents to be shared with faculty, and beyond the University, without printing costs and paper use.

GradGuide allows prospective students to create a personalized e-brochure based on their interests, and have that emailed directly to the student, saving on excessive promotional material being mailed from the Grad School.

The Institutional Review Board (IRB) has recently converted to an electronic submission process for IRB protocols.

The Internal Grants program has also recently converted to almost entirely paper-free process. Previously, applicants were required to turn in the original signed application, along with 13 copies. Review sessions were also paper based, as were the mailed award letters. Now, applicants submit the signed original and email an electronic copy, which is then shared with the review committee. Award letters are also emailed to funded applicants.

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.