Overall Rating Gold - expired
Overall Score 67.61
Liaison Margaret Lo
Submission Date Sept. 28, 2012
Executive Letter Download

STARS v1.2

Ball State University
OP-T2-38: Materials Exchange

Status Score Responsible Party
Complete 0.25 / 0.25 Kevin Kenyon
Associate Vice-President, Facilites, Planning & Management
Facilites, Planning & Management
"---" indicates that no data was submitted for this field

Does the institution have a surplus department or formal office supplies exchange program that facilitates reuse of materials?:

A brief description of the program:

The Inventory Control and Moving Department (ICM) handles excess and surplus moveable assets for the university. When an asset is no longer of use to a department, ICM determines the proper disposition of the item according to university policy. This process includes both capitalized and tracked assets (those with inventory control tags) and non-capitalized or non-tracked equipment (those with no inventory control tags). ICM stores excess property in a central warehouse and attempts to assist other campus departments in reusing goods and equipment.

To obtain equipment from excess the requesting department must call ICM . If there is an asset that matches the requesting department description, ICM will arrange for the department to view the asset at the warehouse. A B-450 Capital Release/Move Order form will be prepared by ICM and the inventory system will be updated to reflect the new custodial department. The release of excess will be authorized by the Manager of ICM. Items in the warehouse will be made available to campus departments for university use at no charge to the requesting department. Material or equipment that is of no further value to the University as determined by the Director of Purchasing & Central Stores and the Manager of Inventory Control & Moving will be sold at public auction. Items remaining are assessed for recycling.

The website URL where information about the program is available:
Data source(s) and notes about the submission:

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.