Overall Rating Gold - expired
Overall Score 66.85
Liaison Milan Stijepovic
Submission Date Nov. 19, 2015
Executive Letter Download

STARS v2.0

Pitzer College
PA-3: Governance

Status Score Responsible Party
Complete 3.00 / 3.00 Warren Biggins
Sustainability Manager
Robert Redford Conservancy
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Do all enrolled students, regardless of type or status, have an avenue to participate in one or more governance bodies (through direct participation or the election of representatives)?:
Yes

A brief description of the mechanisms through which students have an avenue to participate in one or more governance bodies:

Pitzer students are able to participate in governance via Hall Council, Student Senate, and College Council.


Is there at least one student representative on the institution’s governing body who was elected by peers or appointed by a representative student body or organization?:
Yes

A brief description of student representation on the governing body, including how the representatives are selected:

College Council is the main policy-making body at Pitzer. All Student Senate members have the opportunity to vote on issues presented at College Council.


Do students have a formal role in decision-making in regard to the following?:
Yes or No
Establishing organizational mission, vision, and/or goals Yes
Establishing new policies, programs, or initiatives Yes
Strategic and long-term planning Yes
Existing or prospective physical resources Yes
Budgeting, staffing and financial planning Yes
Communications processes and transparency practices Yes
Prioritization of programs and projects Yes

A brief description of the formal student role in regard to each area indicated, including examples from the previous three years:

Pitzer College Student Senate is the central governing body for the students. The primary goal of the Student Senate is to promote and enhance student engagement and campus life. Senate is the official body for protecting student rights and interests, facilitating student participation in College policy-making, increasing the quality of students’ educational and academic experience, upholding the core values of the College in all areas of student life, facilitating communication between students and faculty, staff, and bureaucratic organizations, recognizing and funding student organizations, representing the student body in College Council meetings and all official college business, and striving to improve the welfare of students.


Do all staff, regardless of type or status, have an avenue to participate in one or more governance bodies (through direct participation or the election of representatives)?:
Yes

A brief description of the mechanisms through which all staff have an avenue to participate in one or more governance bodies:

Staff have the opportunity to participate in governance via the Staff Council, Staff Council of Representatives, and College Council.


Is there at least one non-supervisory staff representative on the institution’s governing body who was elected by peers or appointed by a representative staff body or organization?:
Yes

A brief description of non-supervisory staff representation on the governing body, including how the representatives are selected:

15 Staff Council Representatives will be elected from among the Council membership, excluding members of Senior Staff who already participate with the President in the decision-making process as follows. Three Representatives will be elected from the Supervisory constituency. Nine Representatives will be elected from the
Non-Supervisory constituency. Three At-Large Representatives will also be elected. An
Alternate Representative from each constituency will also be elected.

Staff Council Representatives for the following fiscal year will be elected by secret ballot prior to the end of the fiscal year. An election Committee, appointed by the Staff Council Representatives, consisting of at least two staff not on the election ballot, will conduct the nomination and election process. Potential Election Committee members will be asked whether they intend to be candidates for Representative, prior to appointment.

The Election Committee will conduct the following process:
(1.) Nomination. Written notice of the Election Committee membership, nomination period and the election process will be made to all staff. The nomination period must be at least one week long. Staff may nominate themselves, or any other staff member.
(2.) Confirmation. The Election Committee will contact each nominated staff member, who must confirm that they consent to be considered for election as a Representative. When all candidates have been confirmed, the Election Committee will produce a ballot listing all candidates, and indicating each candidate‘s constituent group.
(3.) Announcement. Candidates for Staff Council Representative may be announced and introduced at the next Staff Council meeting, as well as by email and other media. The Election Committee will also announce the election time and procedure.
(4.) Election. Ballots will be distributed and collected during a two day period following the announcement of the candidates.
(5.) Tabulation. The Election Committee will count the ballots immediately following the close of the voting period. After tabulating the ballots, the staff receiving the highest number of votes in each constituency shall be Representatives. The next three staff receiving the greatest number of total votes will be Representatives. Two Alternate Representatives will be determined by the next highest vote-getters in each constituency, one per constituency.
(6.) Notification. Upon certifying the election results, the election Committee will make written announcement to the Pitzer community in written and electronic formats, and will contact each new or continuing Staff Council Representatives.


Do non-supervisory staff have a formal role in decision-making in regard to the following? :
Yes or No
Establishing organizational mission, vision, and/or goals Yes
Establishing new policies, programs, or initiatives Yes
Strategic and long-term planning Yes
Existing or prospective physical resources Yes
Budgeting, staffing and financial planning Yes
Communications processes and transparency practices Yes
Prioritization of programs and projects Yes

A brief description of the formal staff role in regard to each area indicated, including examples from the previous three years:

Staff Council Representatives (SCR) is a peer-elected committee tasked with the following responsibilities:

Address important staff policies and benefits
Provide a formal avenue of communication for all staff
Vote on behalf of staff on college-wide issues at College Council meetings
Check out the Resources section for benefits and services available to you.
SCR has staff representation on the following committees:
Academic Planning Committee
Aesthetics Committee
Budget Implementation Committee (BIC)
Campus Life Committee
Diversity Committee

SCR Represents Staff Interests at College Council
College Council is the main policy-making body at Pitzer. Generally, all policy recommendations that are made by the various committees are forwarded to College Council for discussion and eventual vote. If passed, these recommendations go to the President and as appropriate to the Board of Trustees for final approval.


Do all faculty, regardless of type or status, have an avenue to participate in one or more governance bodies (through direct participation or the election of representatives)?:
Yes

A brief description of the mechanisms through which all faculty (including adjunct faculty) have an avenue to participate in one or more governance bodies:

Faculty have the opportunity to participate in governance via the Faculty Executive Committee and College Council.


Is there at least one teaching or research faculty representative on the institution’s governing body who was elected by peers or appointed by a representative faculty body or organization?:
Yes

A brief description of faculty representation on the governing body, including how the representatives are selected:

All members of the Pitzer College faculty on full-time teaching appointments at Pitzer College (including those on leave) shall have the right to vote in College Council. The right to vote also may be given, on a year-to-year basis, by the President to members of the teaching faculty with less than full-time appointment at Pitzer College upon recommendation of the Executive Committee of the Faculty.


Do faculty have a formal role in decision-making in regard to the following?:
Yes or No
Establishing organizational mission, vision, and/or goals Yes
Establishing new policies, programs, or initiatives Yes
Strategic and long-term planning Yes
Existing or prospective physical resources Yes
Budgeting, staffing and financial planning Yes
Communications processes and transparency practices Yes
Prioritization of programs and projects Yes

A brief description of the formal faculty role in regard to each area indicated, including examples from the previous three years:

Powers of the faculty:
All matters relating to the educational policies of the College are subject to review by
the faculty. These include academic programs (including external studies and special
programs), degree requirements, academic honors, concentration requirements, transfer
credit and advanced standing, the curriculum, faculty recruitment priorities, sabbatical
and leave policy, the instructional budget, admissions and financial aid policy, faculty
research and development policy, faculty salaries, fringe benefits and other conditions of
employment, and all matters directly or indirectly affecting the educational mission of the College.


The website URL where information about the institution’s governance structure is available:

Pitzer’s governmental structure makes it virtually unique among American colleges. Students along with faculty and staff are represented on all the standing committees of the College including those which deal with the most vital and sensitive issues of the College community.

In most instances, policy decisions of the standing committees are made in the form of recommendations to College Council, which is the primary legislative body of the school, made up of the faculty, staff representatives and student representatives.

The College Council meeting shall make recommendations to the President. Recommendations from the College Council meeting shall be communicated by the Dean of Faculty to the President in writing. The President shall notify the Executive Committee of the Faculty and the Dean of Faculty of his/her approval or disapproval. In the latter case, the President shall enumerate the reasons for his/her action. Agenda items that entail a major change in policy shall be discussed one meeting prior to a vote.

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