York University
OP-17: Guidelines for Business Partners

{EXCERPTED FROM YORK UNIVERSITY RFP} York University’s Procurement Services Department is bound by the Broader Public Sector Supply Chain Code of Ethics (Provincial Government Legislation), which is intended to holistically address the various standards listed below. SUPPLY CHAIN CODE OF ETHICS (CODE) The Code does not supersede codes of ethics that Organizations have in place, but supplements such codes with supply chain-specific standards of practice. Organizations must formally adopt the Code in accordance with their governance processes. The policy intent is to establish that the conduct of all Members of an Organization involved with Supply Chain Activities must be in accordance with the Code. The Code must be made available and visible to all Members of the Organization, as well as suppliers and other stakeholders involved with Supply Chain Activities. Where appropriate, competitive Bid documents issued by Procurement Services includes EPEAT, sustainability, labour standards and Health and Safety. Here's a sampling of the language we include from time to time: Fair Wage - Construction Projects Labour rates shall conform to the Fair Wage Policy of the City of Toronto. The Fair Wage Policy can be found here: http://www1.toronto.ca/City%20Of%20Toronto/Purchasing%20and%20Materials%20Management/Shared%20Content/Files/fair-wage-policy%20FINAL-s.pdf Electronic Product Environmental Assessment Tool (EPEAT): The Products provided through the Term of the Agreement(s) must: • Be new Products publicly available in Canada • Provide Standard Warranty coverage • Meet or exceed minimum Product specifications contained in this RFP • Be licensed with Microsoft Windows operating system • Be built, tested and free from viruses prior to delivery to Clients • Have appropriate electrical approval for use in Canada • Have EPEAT rating of silver or above Green Products: The Vendor shall provide environmentally friendly Products, which may include but not be limited to: • Re-usability of any Products; • Any initiative taken by the Supplier to minimize the amount and weight of packaging used for any Products and/or Services supplied or used; • The ability of the Supplier to recycle any packaging and Products. Products that are recyclable include paper, cardboard, glass bottles, metal cans, #1 plastic (polyethylene terephthalate), #2 plastic (high-density polyethylene, #4 plastic (low-density polyethylene) and #5 plastic (polypropylene); and • ISO 14001 certification. The minimum standards established for the performance of environmentally preferable products are based on Green Seal (www.greenseal.org) or the EcoLogo/Environmental Choice certification (www.ecologo.org) programs. Health and Safety The Contractor acknowledges and agrees to the terms and conditions outlined in York University’s Contractor Handbook Manual located at http://vpfa.info.yorku.ca/files/2013/11/Constructor_Contractor_Manual.pdf.

A pan-University initiative to ban the sale of bottled water on campus was created in 2012. Since then, all businesses on campus have agreed to participate in this sustainable initiative. As of September 2015, bottled water will no longer be sold by any franchises, vendors or other shops on campus.