York University
IN-4: Innovation 4

York University partnered with Bonfire Interactive Limited (Bonfire) to use its web based electronic bid submission and evaluation tool. The introduction of this web-based e-tendering technology will streamline the proposal submission and evaluation process and will cut down paper consumption drastically. This new streamlined process contains multiple points of improved sustainability as follows: • Allow York’s proposal evaluators to evaluate and score proposals electronically (no need to flip through volumes of paper bid submissions). • Allow vendors to submit their bid responses electronically into Bonfire, saving them time and money. • Allow the evaluators to access the bid documents from anywhere, making the evaluation process more convenient. • Expand bid opportunities to a wider geographic area through the elimination of the need to physically deliver bids to the University, resulting in increased competition and less transportation costs to the environment. Last year alone, Procurement Services publicly issued more than 225 complex competitive bids. These projects translated to the handling of more than 40,000 pages of printed materials. The elimination of the submission of paper bids will significantly contribute to the University achieving its sustainability and green initiatives.