University of Wisconsin-Milwaukee
OP-11: Sustainable Procurement

State Procurement Manual-Recycling Procurement: http://vendornet.state.wi.us/vendornet/procman/prod19.asp The Bureau of Procurement and state agencies will achieve the goals of recycling and waste reduction procurement by revising specifications, bidding effectively, and purchasing recycled products. The Bureau's role is to assist state agencies in complying with current state law. The majority of the following specific material requirements, timetables, deadlines, and compliance requirements come directly from 1989 Wisconsin Act 335, as amended by later legislation. State agencies will write product specifications which incorporate requirements for recycled materials and recovered materials when technically and economically feasible. Specifications for the following priority categories were reviewed and revised by January 1, 1991: - Paper and paper products; - Plastic and plastic products; - Glass and glass products; - Motor oil and lubricants; - Construction materials, including insulating materials; - Furnishings, including rugs, carpet, and furniture; and - Highway equipment, including signs, signposts, reflectors, guardrails, lane dividers, and barricades. Specifications should include requirements that minimize solid waste in accordance with the state solid waste management priorities; favor durable, multiple-use items over single-use disposable products; and acknowledge ultimate disposal and recyclability of products. In the case of paper, specifications will use the Environmental Protection Agency (EPA) definitions of the terms recovered material and postconsumer recovered material. Specifications should not contain unnecessary prohibitions to products made from recycled materials or recovered materials. Department of Administration-Supplier Diversity Policy & Reporting: https://doa.wi.gov/ProcurementManual/Pages/PRO-606.aspx State Procurement Manual-Minority Business Enterprise (MBE): http://vendornet.state.wi.us/vendornet/procman/prod1.pdf Statutes provide that agencies “shall attempt to ensure that 5% of the total amount expended ... in each fiscal year is paid to minority businesses.” In addition, state law allows agencies to apply a price preference of up to 5% on behalf of certified MBEs. The MBE goal and preference apply only to minority businesses certified by the Department of Administration Supplier Diversity Program. State Procurement Manual-Disabled Veteran-Owned Business (DVB): http://vendornet.state.wi.us/vendornet/procman/prod35.pdf Statutes provide that agencies “shall attempt to ensure that 1% of the total amount expended ... in each fiscal year is paid to disabled veteran-owned businesses.” In addition, state law allows agencies to apply a price preference of up to 5% on behalf of certified DVBs. The DVB goal and preference apply only to disabled veteran-owned businesses certified by the Department of Administration Supplier Diversity Program. State Procurement Manual-Small Business: http://vendornet.state.wi.us/vendornet/procman/prod9.pdf "Small business" means a business which has had less than $1.5 million in gross annual sales in the most recent calendar or fiscal year. In general, minority businesses are considered to be small businesses. The State Bureau of Procurement encourages the participation of small businesses in the statewide purchasing program by inviting small businesses to actively solicit public purchasing business and by reducing undue impediments to such participation. State Procurement Manual-Reciprocity: http://vendornet.state.wi.us/vendornet/procman/proc20.pdf Wisconsin law does not provide a preference for in-state businesses. Rather, Wisconsin treats another state’s vendors as our vendors are treated there (i.e., Wisconsin penalizes an out-of-state vendor if its state imposes an in-state preference). Vendors from states without a preference compete on an equal basis with Wisconsin vendors. The absence of an in-state preference allows Wisconsin businesses to compete for contracts in other states without penalty. State Use Board - Work Center Program: http://vendornet.state.wi.us/vendornet/swc/requirement.asp - http://stateuseprogram.wi.gov/index.asp The Wisconsin State Use Board attempts to maximize state agency, including the University of Wisconsin System, contracting with certified Wisconsin Work Centers, insuring the procurement of quality products and services while providing a positive impact on the employment of individuals with severe disabilities. In 1989, the State Use Law was created and the Wisconsin’s State Use Program was developed, for the purpose of providing gainful employment for the thousands of Wisconsinites with severe disabilities across the state who seek job opportunities in their communities. The law, Wis. Stat. 16.752, requires all state agencies to purchase products and services from Wisconsin nonprofit work centers employing persons with severe disabilities when the work center is able to meet the state’s specifications and provide the product or service at fair market value. Wisconsin’s State Use Program creates economic independence and self-reliance for people with disabilities. The work centers provide long-term, transferable work experience and marketable job skill training to people with disabilities that increase their independence and self-sufficiency. When individuals with disabilities gain employment, they are able to reduce or eliminate reliance on government funded programs and services. In addition, they add to the tax base by becoming tax payers. Having fuller, more diverse employment and by reductions in the need for tax funded support services benefits society as well.UWM helps set and adheres to state contracts. The state Sustainable Facilities Guidelines aid in all building materials purchasing. Sometimes, specific state contracts take that a step further. For example, our state flooring contracts define industry standards for sustainable flooring UW Credit Union: The bank is not covered by policies, guidelines and/or agreements that require adherence to minimum environmental standards. In regard to policies, guidelines and/or agreements that require adherence to minimum standards governing employee wages, benefits, working conditions and rights, the bank is governed by all applicable state and federal employment laws as well as National Banking laws. No other minimum standards apply requiring our adherence. UWM's Restaurant Operations "L.O.C.A.L. (Living, Operating Consuming Acquiring Locally)" initiative http://uwm.edu/dining/more/sustainability/ Vendors are required to pay prevailing wage rates on trades jobs that are over $48,000 where labor is 85% of the charge, for a single trade and $100,000 for two or more trades. "PRO-209 Sustainability in Procurement" (Updated 9/16/19) https://doa.wi.gov/ProcurementManual/Pages/PRO-209.aspx The purpose of this policy is to promote development of contract specifications that minimize the generation of solid waste and increase recyclability and to establish procedures to follow in purchasing goods with recycled content.

State Procurement Policy: http://vendornet.state.wi.us/vendornet/procman/prod19.asp Specifications should use life cycle costing when it is appropriate to include the costs of waste disposal or to evaluate durability or reusability. Life cycle cost formulas may include, but are not limited to the applicable costs of energy efficiency, acquisition and conversion, money, transportation, warehousing and distribution, training, operation and maintenance and disposition or resale. Bid specifications should state whether or not life cycle costs will be used in the bid evaluation. If life cycle costing is used for bid evaluation but the details are not included in the bid specifications, then the terms, conditions, and evaluation criteria will be available upon request at the time of the bid opening. Any energy-related product implemented for the purpose of energy savings is evaluated according to its simple payback, or the length of time it can pay for the initial investment through energy savings. If the simple payback exceeds the useful life of the product, it is deemed infeasible. While this calculation is suitable for purposes of securing state funding, campus projects also incorporate an estimate of maintenance costs, particularly when a project can realize maintenance savings over the existing technology or product. Therefore, maintenance cost is implicit in the lifetime of the product itself, but servicing more complex systems that might only achieve minimal gains in energy savings lose some degree of credibility, even if they achieve the lifetime payback metric.

State Procurement Manual-Use of Products Containing Phosphorus: http://vendornet.state.wi.us/vendornet/procman/prod14.pdf State agencies will not purchase or use products that contain more than 0.5 (one-half of one) percent phosphorus by weight which cannot be sold to the public at the retail level. VendorNet-Cleaning Chemicals: https://vendornet.wi.gov/Contract.aspx?Id=f40f7b48-212a-e611-8964-40a8f0ad9999 Contract: https://vendornet.wi.gov/Download.aspx?type=contract&Id=f40f7b48-212a-e611-8964-40a8f0ad9999&filename=3292_2.PDF PURPOSE AND SCOPE OF THE REQUEST FOR BID: The State of Wisconsin (State), as represented by its Department of Administration, State Bureau of Procurement, requests bids for Cleaning Chemicals. The results will be used to establish a statewide contract for all its agencies and institutions, including the University of Wisconsin System campuses and Wisconsin municipalities. The purpose of this Request for Bid (RFB) is to provide interested parties with sufficient information to enable them to prepare and submit a bid for Cleaning Chemicals. Contractors are encouraged to work with authorized end-users to replace non-Green certified chemicals with Green certified (Green Seal, Ecologo, or EPA Dfe certified) cleaning chemicals through product testing processes. Contractors are also expected to provide end-users with current cleaning methods and techniques for using Green Certified cleaning chemicals. TRAINING: Contractor is encouraged to provide advice to end-users about efficient and economical solutions to cleaning problems. Contractor is encouraged to keep end-users updated on the latest Green Certified (Green Seal, Ecologo or EPA DfE certified) products within their category of award. The Bureau of Procurement is committed to expanding the Green Certified (Green Seal, Ecologo or EPA DfE certified) product lists for all Tier 1 categories. To this end, awarded vendors are encouraged to work with end-users in performance testing processes of Green Certified sample products to replace non-green products. PRICING: Bidder shall submit a percent discount off of a dedicated Green Certified (Green Seal, Ecologo and/or EPA DfE certified) manufacturer’s catalog or list prices. Bidder will also submit the publication number and date of the price lists that discount is derived from. Upon award, Bidder must provide documentation of their company’s price lists. Specific to UWM Campus Multiple- CIMS Green Cleaning Standard- https://uwm.edu/sustainability/what-we-do/purchasing/ Natural Lawn Care (passed by campus shared governance) https://uwm.edu/sustainability/what-we-do/landscaping/natural-lawn-care/

Sustainable Facilities Standards: https://doa.wi.gov/DFDM_Documents/MasterSpecs/Sustainability/Sustainable%20Facilities%20Standards.pdf The requirements of the Sustainable Facilities Standards mirror the credits for LEED certification at the Silver level. RECYCLED CONTENT: Use materials with recycled content such that the sum of post-consumer recycled content plus one-half of the post-industrial content constitutes at least 10-20% of the total value of the materials in the project. The value of the recycled content portion of a material or furnishing shall be determined by dividing the weight of recycled content in the item by the total weight of all material in the item, then multiplying the resulting percentage by the total value of the item. REGIONAL MATERIALS: Use a minimum of 20% of building materials and products that are manufactured* regionally within a radius of 500 miles. * Manufacturing refers to the final assembly of components into the building product that is furnished and installed by the tradesmen. For example, if the hardware comes from Dallas, Texas, the lumber from Vancouver, British Columbia, and the joist is assembled in Kent, Washington; then the location of the final assembly is Kent, Washington. RENEWABLE MATERIALS: Use renewable building materials and products (made from plants that are typically harvested within a ten-year cycle or shorter) for 5% of the total value of all building materials and products used in the project. CERTIFIED WOOD: 70% of wood-based materials and products, must be obtained from forests certified in accordance with Wisconsin State, County or Managed Forest Law certification program and certain national certification programs listed below, for wood building components including, but not limited to, structural framing and general dimensional framing, flooring, finishes, furnishings, and non-rented temporary construction applications such as bracing, concrete form work and pedestrian barriers. PURCHASING OF FURNITURE, FIXTURES, AND EQUIPMENT REQUIREMENT: Purchase Energy Star approved equipment and products with ECO-labels or ECO-label certifications. Preference for recycled content, used equipment, locally manufactured. No PVC content. State Procurement Policy-Recycling Procurement: http://vendornet.state.wi.us/vendornet/procman/prod19.asp State agencies will write product specifications which incorporate requirements for recycled materials and recovered materials when technically and economically feasible. Specifications for the following priority categories were reviewed and revised by January 1, 1991: - Paper and paper products; - Plastic and plastic products; - Glass and glass products; - Motor oil and lubricants; - Construction materials, including insulating materials; - Furnishings, including rugs, carpet, and furniture; and - Highway equipment, including signs, signposts, reflectors, guardrails, lane dividers, and barricades.

Sustainable Facilities Standards: https://doa.wi.gov/DFDM_Documents/MasterSpecs/Sustainability/Sustainable%20Facilities%20Standards.pdf PURCHASING OF FURNITURE, FIXTURES, AND EQUIPMENT REQUIREMENT: Purchase Energy Star approved equipment and products with ECO-labels or ECO-label certifications. Preference for recycled content, used equipment, locally manufactured. No PVC content. VendorNet-Computer Equipment and Related Services: https://vendornet.wi.gov/Contract.aspx?Id=d3b40eca-08ad-e611-80f8-0050568c7f0f Mandatory Contract Requirements: https://vendornet.wi.gov/Download.aspx?type=contract&Id=d3b40eca-08ad-e611-80f8-0050568c7f0f&filename=2.+Mandatory+Contract+Requirements.docx TECHNICAL REQUIREMENTS: ENVIRONMENTAL 1. Each standard configuration shall have a minimum Electronic Product Environmental Assessment Tool (EPEAT) certification as indicated on the cost sheet. General information on the criteria of EPEAT can be found at http://www.epeat.net. Bidder shall provide verification of EPEAT certification at the required level, upon request. 2. The State is committed to energy saving and environmentally friendly devices. Energy efficient and environmentally friendly devices shall be included in the Product offering. Contractor shall provide energy efficient devices that meet the following, as applicable: - Equipment shall meet applicable Energy Star standards. - Monitor screens shall not emit electrostatic and electromagnetic radiation. - All Products capable of meeting Energy Star low-power enabled features shall be shipped with the Energy Star low-power feature activated or enabled unless otherwise agreed upon by the State. - Products shipped without the Energy Star seal affixed to the Product shall include the manufacturer’s certification specifying that such Products are Energy Star compliant. "PRO-510 Procurement of Equipment: Energy-Efficient and Graphic Reproduction" is a policy to establish official procedure for the procurement of certain equipment related to graphic reproduction processes, and equipment with energy efficiency requirements. https://doa.wi.gov/ProcurementManual/Documents/PRO-510.pdf

UWM issued a Request for Bid for vending machines that offer fresh salads, healthy snacks (P18-007-024) and includes specs requiring Energy Star certification and compliance with UWM's comprehensive recycling program. https://vendornet.wi.gov/Bid.aspx?Id=883a06aa-8286-e711-80fe-0050568c7f0f&name= 2.2 DEFINITION OF FRESH: “Fresh” or “Freshly” made means freshly prepared within the past twenty four (24) hours and that the food is in its raw state and has not been frozen or subjected to any form of thermal processing or any other form of preservation, except as provided in the following: The addition of approved waxes or coatings; 2.4.6 Minimum Product Requirements: UWM shall require that the vendor furnish a minimum of six (6) flavors of salads, three (3) types of proteins with at least one (1) vegan option, and two (2) nutritious snacks. UWM may require a sample at no cost before UWM approval is given by UWM for a particular product. 2.4.7 Nutritious Snacks: The “Nutritious Snacks” may be low calorie, low fat, and low sodium in content or similar. An emphasis on making healthy choices in vending is required of the vendor in the form of identification of all vended items that meet or exceed generally accepted “healthy choice” terms and standards. 3.3 Vending Machine Energy Efficient or Energy Star-rated equipment is required. 4.4 INDUSTRY IMPROVEMENTS: Industry improvements on vending equipment occurring during the life of this contract shall be incorporated by the contractor on the originally installed equipment and subsequent installations where it is deemed feasible by UWM and mutually agreed by the contractor. Such improvements shall include, but not be limited to: energy saving or energy efficient technologies, "fail-safe no touch burglar alarms", and various electronic security, debit card readers, and metering devices. 4.6 RECYCLING: The contractor shall comply with UWM and State policies and procedures related to recycling of waste materials, purchase of recycled materials and participate in required waste separation programs for materials generated by the vending program. UWM is committed to a comprehensive recycling program.

Sustainable Facilities Standards: https://doa.wi.gov/DFDM_Documents/MasterSpecs/Sustainability/Sustainable%20Facilities%20Standards.pdf CERTIFIED WOOD: 70% of wood-based materials and products, must be obtained from forests certified in accordance with Wisconsin State, County or Managed Forest Law certification program and certain national certification programs listed below, for wood building components including, but not limited to, structural framing and general dimensional framing, flooring, finishes, furnishings, and non-rented temporary construction applications such as bracing, concrete form work and pedestrian barriers. State Procurement Policy-Recycling Procurement: http://vendornet.state.wi.us/vendornet/procman/prod19.asp State agencies will write product specifications which incorporate requirements for recycled materials and recovered materials when technically and economically feasible. Specifications for the following priority categories were reviewed and revised by January 1, 1991: - Paper and paper products; - Plastic and plastic products; - Glass and glass products; - Motor oil and lubricants; - Construction materials, including insulating materials; - Furnishings, including rugs, carpet, and furniture; and - Highway equipment, including signs, signposts, reflectors, guardrails, lane dividers, and barricades.

"PRO-510 Procurement of Equipment: Energy-Efficient and Graphic Reproduction" establishes the official procedure for the procurement of certain equipment with energy efficiency requirements. https://doa.wi.gov/ProcurementManual/Documents/PRO-510.pdf Energy-consuming equipment is any equipment designed for heating, ventilation, air conditioning, water heating or cooling, lighting, refrigeration, or any other function, and that consumes energy.

Most data comes from the State Procurement Manual.