Overall Rating Silver
Overall Score 51.72
Liaison Alex Frank
Submission Date Aug. 1, 2019
Executive Letter Download

STARS v2.1

University of Wisconsin-Madison
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 2.00 / 3.00 Alex Frank
Sustainability Analyst
Office of Sustainability
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
The policies, guidelines or directives:

The State of Wisconsin has a Recycling Procurement Policy that applies to UW-Madison. This policy both defines the procedures that agencies will follow in purchasing products with recycled content and establishes the procedures to monitor and evaluate compliance with the program requirements. This policy directly applies to the following commodity categories:
- Paper and paper products;
- Plastic and plastic products;
- Glass and glass products;
- Motor oil and lubricants;
- Construction materials, including insulating materials;
- Furnishings, including rugs, carpet, and furniture; and
- Highway equipment, including signs, signposts, reflectors, guardrails, lane dividers, and barricades.

In addition to the Recycling Procurement Policy the State of Wisconsin has the following sustainability related policies:
- Department of Administration Supplier Diversity Program (https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx) and the State Procurement Manual - Minority Business Enterprise (http://vendornet.state.wi.us/vendornet/procman/prod1.pdf): The Minority Business Enterprise policy states that agencies “shall attempt to ensure that 5% of the total amount expended ... in each fiscal year is paid to minority businesses.” In addition, agencies can apply a price preference of up to 5% on behalf of certified minority business enterprises (MBE). The MBE goal and preference apply only to minority businesses certified by the Department of Administration Supplier Diversity Program.
- State Procurement Manual - Disabled Veteran-Owned Business (http://vendornet.state.wi.us/vendornet/procman/prod35.pdf): The policy states that agencies “shall attempt to ensure that 1% of the total amount expended ... in each fiscal year is paid to disabled veteran-owned businesses.” In addition, agencies can apply a price preference of up to 5% on behalf of certified disabled veteran-owned businesses (DVB). The DVB goal and preference apply only to DVB businesses certified by the Department of Administration Supplier Diversity Program.
- State Use Board - Work Center Program (http://vendornet.state.wi.us/vendornet/swc/requirement.asp): This policy requires all state agencies, including the UW System, to purchase products and services from Wisconsin nonprofit work centers employing persons with severe disabilities when the work center is able to meet the state's specifications and provide the product or service at fair market value.


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

The State of Wisconsin has a Recycling Procurement Policy states that "Specifications should use life cycle costing if appropriate" further detailing that "Specifications should use life cycle costing when it is appropriate to include the costs of waste disposal or to evaluate durability or reusability".

Furthermore, UW-Madison had developed standard contract language to address Life Cycle Cost Analysis. The language states:

"Life Cycle Cost formulas may be used in evaluation for bid awards which may include, but are not limited to: the applicable costs of energy efficiency, acquisition and conversions, interest charged, transportation, warranties, maintenance fees, licenses, disposal or any other costs not directly related to the bid."

This language is not required to be included in all contracts but instead are applied at the purchasing agents discretion.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

- State Procurement Manual - Use of Products Containing Phosphorus (http://vendornet.state.wi.us/vendornet/procman/prod14.pdf): This policy limits the use of products containing phosphorus by prohibiting the purchase or use of products that contain more than 0.5 percent phosphorus by weight.


Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
Yes

A brief description of the published sustainability criteria for construction and renovation products:

- As noted above under Part 1, construction and renovation materials are addressed in the Recycling Procurement Policy.

- The Sustainable Facilities Standards are state guidelines that mirror the credits for LEED certification at the silver level (https://doa.wi.gov/DFDM_Documents/MasterSpecs/Sustainability/Sustainable%20Facilities%20Standards.pdf, this is a link to the version active during FY18, the State is currently revising these standards). These standards include recommendations on the recycled content of materials used, the use of regional materials, the use of renewable materials, the use of wood obtained from forests certified under state or other certification programs, and the purchase of Energy Star or ECO-labeled products.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
Yes

A brief description of the published sustainability criteria for IT products and services:

As noted above under Construction and Renovation, the State Sustainable Facilities Standards provides guidelines on the purchase of Energy Star products, including IT products.


Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
No

A brief description of the published sustainability criteria for food services:
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Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
No

A brief description of the published sustainability criteria for garments and linens:
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Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
No

A brief description of the published sustainability criteria for professional services:
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Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
No

A brief description of the published sustainability criteria for transportation and fuels:
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Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
Yes

A brief description of the published sustainability criteria for wood and paper products:

- As noted above under Construction and Renovation, the State Sustainable Facilities Standards provides guidelines on the use of wood obtained from forests certified under state or other certification programs.

- As noted above under Part 1, paper products are addressed in the Recycling Procurement Policy.


Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
No

A brief description of the published sustainability criteria for other commodity categories:
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The website URL where information about the programs or initiatives is available:
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Additional documentation to support the submission:
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UW-Madison follows federal guidelines for all federally funded procurements (http://www.bussvc.wisc.edu/purch/ppp38.html) which includes requirements for contracting with small and minority businesses, women’s business enterprises, and labor surplus area firms as well as the procurement of recovered materials. These are not institution-wide nor commodity specific which is why they are not included above.

We would also like to thank Wesley Enterline from UW-Whitewater for his work compiling Wisconsin state policies that qualify for this credit.

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.