Overall Rating Silver
Overall Score 53.92
Liaison Mat Thijssen
Submission Date Oct. 26, 2021

STARS v2.2

University of Waterloo
PA-3: Inclusive and Participatory Governance

Status Score Responsible Party
Complete 2.62 / 3.00 Mat Thijssen
Sustainability Manager
Sustainability Office
"---" indicates that no data was submitted for this field

Does the institution have formal participatory or shared governance bodies through which the following stakeholders can regularly participate in the governance of the institution?:
Yes or No
Students Yes
Academic staff Yes
Non-academic staff Yes

A brief description of the institution’s formal participatory or shared governance bodies:

Both the Board of Governors and Senate include student positions to encourage involvement in decision-making. In addition, both the graduate and undergraduate student unions have councils which support development of policy priorities and decision-making on student governance issues. Graduate Student and Undergraduate student relations committees also provide formal opportunities for student comment and input on policies and programs which directly impact/influence students.
Waterloo’s Senate provides opportunity for many faculty representatives to be engaged in campus-wide decision making, as do positions on the Board of Governors. In addition, the Faculty Association regularly works with campus administration and governance bodies to advocate for faculty priorities, and the Faculty Relations Committee facilitates review of policies, guidelines, and other institutional decisions which impact faculty.
Waterloo’s Board of Governors has elected staff-at-large positions that ensure non-academic staff have a voice in decision-making. In addition, the Staff Association regularly works with campus administration and governance bodies to advocate for staff priorities, and the Staff Relations Committee facilitates review of policies, guidelines, and other institutional decisions which impact staff.


Total number of individuals on the institution’s highest governing body:
36

Number of students representing their peers as official members of the institution’s highest governing body:
5

Number of academic staff representing their peers as official members of the institution’s highest governing body:
7

Number of non-academic staff representing their peers as official members of the institution’s highest governing body:
2

Number of women serving as official members of the institution’s highest governing body:
12

Percentage of official members of the highest governing body that are women:
33.33

Website URL where information about the institution’s highest governing body may be found:
Does the institution host or support one or more formal bodies through which external stakeholders have a regular voice in institutional decisions that affect them?:
Yes

A brief description of the campus-community council or equivalent body that gives external stakeholders a regular voice in institutional decisions that affect them:

The University of Waterloo’s Board of Governors has three ex-officio positions specifically for local municipal leaders from the City of Kitchener, the City of Waterloo, and the Region of Waterloo. This ensures connection with the community within decision making.
In addition, the University of Waterloo is also a member of the City of Waterloo Town & Gown Committee, alongside Wilfrid Laurier University and Conestoga College. The committee's specific mandate is to "develop and enhance relationships, communications and policies among the universities, college, students, the city, police and the community. This mandate would be achieved by addressing issues of common concern and may include neighbourhood development/community relations, housing, the environment, economic activities, charitable/volunteer programs, recreational and cultural events, health and safety issues and academic outreach." The committee meets six times per year to advnace this mandate. Further committee information and Terms & Conditions can be found here: https://www.waterloo.ca/en/government/committees.aspx#Town-and-Gown-Committee


Number of people from underrepresented groups serving as official members of the institution’s highest governing body.:
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Website URL where information about the institution’s governance structure is available:
Additional documentation to support the submission:
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The URL above lists the current Board composition (despite the URL’s description), and the following link provides information on Board members: https://uwaterloo.ca/secretariat/governor-biographies
Although the University does not have written policies and procedures to engage external stakeholders in land use planning, capital investment projects, etc., the University’s Board of Governors provides for 17 external members who often are local residents and always are external stakeholders. These members comprise the majority of the Board’s Building and Properties Committee which is tasked with responsibility for land use, capital investment and other development projects. See the Building and Properties Terms of Reference here: https://uwaterloo.ca/secretariat/committees-and-councils/building-properties-committee-resolution

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.