Overall Rating Gold - expired
Overall Score 76.79
Liaison Mike Wilson
Submission Date Jan. 27, 2017
Executive Letter Download

STARS v2.1

University of Victoria
AC-11: Open Access to Research

Status Score Responsible Party
Complete 1.00 / 2.00 Inba Kehoe
Scholarly Communications Librarian' Copyright Officer
University Librarian's Office
"---" indicates that no data was submitted for this field

How many of the institution’s research-producing divisions are covered by a published open access policy that ensures that versions of future scholarly articles by faculty and staff are deposited in a designated open access repository? (All, Some or None):

Which of the following best describes the open access policy? (Mandatory or Voluntary):
Voluntary (strictly opt-in)

Does the institution provide financial incentives to support faculty members with article processing and other open access publication charges?:

A brief description of the open access policy, including the date adopted, any incentives or supports provided, and the repository(ies) used:
The library has some memberships with publishers and as a result have some options for subsidizing author funds: http://www.uvic.ca/library/featured/scholcomm/oa/funds/index.php in the form of tokens, discounts or publication assistance fees. The Office of Research Services has a pilot subvention fund to support books published by faculty members. They can be open access or non-open access content. Some faculty use research funds to support the publication of open access books. The library also provides access to upload published articles (with permission) to an open access repository. The UVic Librarians have made the following Statement: "Librarians, archivists and PEA staff at University of Victoria Libraries commit to making the best possible effort to publish in venues providing unrestricted public access to their works. They will endeavour to secure the right to self-archive their published materials, and will deposit these works in UVicSpace. The University of Victoria librarians, archivists and PEA staff grant University of Victoria Libraries the non-exclusive, worldwide license to make their scholarly publications accessible through self-archiving in the UVicSpace, subject to copyright restrictions."

A copy of the institution's open access policy:
The institution's open access policy:

The website URL where the open access repository is available:
Estimated percentage of scholarly articles published annually by the institution’s faculty and staff that are deposited in a designated open access repository (0-100):

A brief description of how the institution’s library(ies) support open access to research:
UVic's Research & Learning Repository: UVicSpace is an online archive which holds articles, books, theses, conference papers, technical reports, video, audio and image files, as well as course-related materials. UVic Libraries is committed to the preservation of files in standardized formats. It also provides a venue for researchers to comply with open access mandates from granting agencies, such as, the Canadian Institute of Health Research, National Institutes of Health (NIH), Michael Smith Foundation, etc. External Researchers may request to deposit items in the event that your institution or organization does not have its own institutional repository and deposit is required to meet funding agency (e.g. SSHRC, NSERC, CHIR, NIH etc.) requirements. Link: http://www.uvic.ca/library/featured/collections/uvic/uvicspace/external-researchers.php UVic Data Repository: Link: http://dvn.library.ubc.ca/dvn/dv/UVIC_RD We now have a repository for depositing large datasets as well. Research and experimental data from principal investigators at the UVic. Theses & Dissertations: Masters theses and Ph.D. dissertations form a sizeable portion of scholarly research at most academic institutions. UVic Libraries has moved from housing print volumes to an online repository, and as of December 2012 over 2960 items have been submitted. Graduate students have been submitting their theses and dissertations into UVicSpace since 2005. The collection is fully discoverable and accessible on the internet, and each title is indexed in the library catalogue. Link: http://libguides.uvic.ca/content.php?pid=337505&sid=3393305&preview=d4706f14f36e50a15b81371d9a94e8fa Memberships/Funds Support OA Publishing: The Library supports the OA movement through a number of OA memberships and sponsorships which support publishing models that provide immediate, online distribution and barrier free access, to scholarly research via major publishers. By supporting these memberships, authors can publish in a number of peer-reviewed OA journals without having to pay author/article processing fees (APCs). Link: http://www.uvic.ca/library/featured/scholcomm/oa/funds/index.php Facilitating Access to OA Journals: In addition to supporting open access publishing models, UVic Libraries facilitates access to open access journals that meet standard selection criteria by including them in the E-Journals list and the library catalogue. Online Publishing Services: UVic Libraries supports the transformation of scholarly communication through open access to digital collections. To advance this goal we have made available alternative publishing platforms for faculty, researchers and students. Journal Publishing Service: http://journals.uvic.ca Monograph Publishing Service UVic Libraries is currently running a pilot program for publishing scholarly works by faculty and students. Most of the titles have been published under an open access publishing model with copies available online in pdf and epub formats. The Library collaborates with the university Bookstore to provide the public with an opportunity to purchase print copies via the latter's print-on-demand service. Link: https://dspace.library.uvic.ca/handle/1828/3853 UVic Authors and Editors: UVic Libraries supports authors and editors through the services provided by its liaison librarians, Scholarly Communications librarian and Copyright Officer, who respond to questions about copyright, instructions for authors, retaining author rights, publisher policies and more. Positioned in this unique role, with contact between authors, editors and publishers, UVic Libraries can facilitate connections, offer workshops and provide a forum for discussing issues and concerns in this arena.

The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission:

Data source(s) and notes about the submission:
UVic has a open access program with a number of elements, but not a formal policy. UVic Libraries has a Statement of Commitment for Librarians, Archivists and PEA staff: http://www.uvic.ca/library/featured/scholcomm/oa/oa_mandates/uviclibrarians.php UVicSpace is our institutional repository and it preserves and provides access to the digital scholarly works of UVic faculty, students and staff. Articles, conference reports, working papers, video interviews to electronic theses and dissertations are archived to increase visibility and impact to scholar research.

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.