Overall Rating Gold - expired
Overall Score 66.44
Liaison Mike Wilson
Submission Date Jan. 29, 2014
Executive Letter Download

STARS v2.0

University of Victoria
OP-16: Life Cycle Cost Analysis

Status Score Responsible Party
Complete 1.00 / 1.00 Xavier Serrano
Director, Purchasing Services
Purchasing Services
"---" indicates that no data was submitted for this field

Does the the institution employ Life Cycle Cost Analysis (LCCA) as a matter of policy and practice when evaluating energy and water-using products and systems?:
Yes

Does the institution employ LCCA as a matter of policy and practice across the operations of the entire institution (i.e. all divisions)?:
Yes

A brief description of the LCCA policy(ies) and practice(s):

UVic employs life cycle cost analysis as a matter of policy via the UVic Purchasing Services Policy (http://www.uvic.ca/universitysecretary/assets/docs/policies/FM5105_1750_.pdf). This document states that “it is the policy of the University of Victoria to acquire goods and services through a competitive process whenever practical that results in supply arrangements at the most effective net cost, in the correct quantities, of the appropriate quality, and from the most responsive and responsible source.” The policy states further that “orders shall normally be awarded to the qualified Supplier offering the most effective life cycle cost (including cost, service, warranty, delivery, and support).”

UVic also implements life cycle costing through UVic Facilities Management Construction Standards (http://www.uvic.ca/facilities/assets/docs/standards/may2012/2012may-uvicstandards-allsections.pdf). Once an RFP is answered, these standards are used to evaluate the submissions. Specifically, the Sustainability Requirements section mandates that energy efficiency and water conservation be at the heart of every building project. Further, UVic's planned update to these guidelines will be released in the fall of 2015 and will clarify the integration of life cycle costing in facilities management capital projects. Finally, the UVic standard for all new buildings is the LEED Gold certification level. The LEED Green Building Rating System evaluates environmental performance from a whole building perspective over a building’s life cycle, providing a definitive standard for what constitutes a green building in design, construction, and operation.

Practices include integrating sustainability related staff, such as the Sustainability Coordinators, Waste Reduction Coordinators, and Energy and Water Managers into project planning and evaluation. These staff provide advice on particular product choices, such as hand dryers vs. Paper towels, LEDs versus fluorescent high bay fixtures, and electric versus gas powered vehicles to mention a few examples. UVic also utilizes its Revolving Sustainability Loan Fund to employ life cycle cost analysis by accepting applications to retrofit energy and water using infrastructure that reduces usage and the total cost of ownership. UVic policy goals of decreasing electricity and natural gas consumption have also led to diffuse initiatives to increase efficiency at the institution, such as the creation of large scale projects to increase the efficiency of our district energy system. The RFP for this project articulates that the projects purpose is to “to allow for maximum annual energy savings and create efficiencies in operations,” which speaks to the total cost of ownership.

+ Date Revised: Sept. 1, 2015
+ Date Revised: Sept. 1, 2015

The website URL where information about the institution’s LCCA policies and practices is available:
http://www.uvic.ca/purchasing/
+ Date Revised: Sept. 1, 2015

As a matter of regular practice when soliticiting suppliers and evaluating proposals, UVic Purchasing Services includes criteria for suppliers to disclose their environmental waste reduction practises in their operations/product creation, as well as directly tied to the delivery of the product(s) being sourced. See the following documents for details:
http://web.uvic.ca/purc/docs/misc/Social%20Responsibility%20and%20Sustainability%20Objectives.pdf
As a matter of regular practice when soliticiting suppliers and evaluating proposals, UVic Purchasing Services includes criteria for suppliers to disclose their environmental waste reduction practises in their operations/product creation, as well as directly tied to the delivery of the product(s) being sourced. See the following documents for details:
http://web.uvic.ca/purc/docs/misc/Social%20Responsibility%20and%20Sustainability%20Objectives.pdf

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