Overall Rating Silver
Overall Score 61.37
Liaison Suzanne Davis
Submission Date Oct. 26, 2020

STARS v2.2

University of Queensland
PA-1: Sustainability Coordination

Status Score Responsible Party
Complete 1.00 / 1.00
"---" indicates that no data was submitted for this field

Does the institution have at least one sustainability committee?:

The charter or mission statement of the committee(s) or a brief description of each committee's purview and activities:

Sustainability governance is embedded in the University's Senior Management Group activities.

Green Ambassador Program Environmental Council
The Green Ambassador Environmental Council was formed by the Sustainability Office. The key function is advise on and implement programs embedding sustainability and the SDGs on campus while engaging the community to be involved in sustainability initiatives and to improve sustainability performance. This committee engages students and staff, to engage the greater body of students and staff with the broader UQ community, specifically around Strategy (covering Teaching and Learning, Research, Engagement, Operations and Planning & Admin), STARS (benchmarking, gap analysis and improving sustainability performance) governance and the SDGs.

Members of each committee, including affiliations and role:

UQ's University Senior Management Group

This group is comprised of UQ's senior executive, as follows:
Chief Operating Officer
Deputy Vice-Chancellor (Academic)
Deputy Vice-Chancellor (External Engagement)
Deputy Vice-Chancellor (Research)
Executive Dean, Business, Economics and Law
Executive Dean, Engineering, Architecture and Information Technology
Executive Dean, Health and Behavioural Sciences
Executive Dean, Humanities and Social Sciences
Executive Dean, Medicine
Executive Dean, Science
President of the Academic Board
Pro Vice-Chancellor (Global Engagement & Entrepreneurship)
Pro-Vice-Chancellor (Advancement)
Pro-Vice-Chancellor (Indigenous Engagement)
Pro-Vice-Chancellor (Research Infrastructure)
Pro-Vice-Chancellor (Research Partnerships)
Pro-Vice-Chancellor (Research Training)
Pro-Vice-Chancellor (Research)
Pro-Vice-Chancellor (Teaching and Learning)
Information on each of these roles can be found online under the heading 'Senior Executive'

Green Ambassador Program Environmental Council

The composition of this committee is modelled off the University's staff student ratio, reflecting a greater representation of students to staff. There are 6 student positions, 1 staff position and 5 positions held by students that are also staff members, reflecting the University's population of approx 42,000 FTE students : 6,600 FTE staff.

Sustainability Office representative, Green Programs Assistant (student intern where individual is both a staff member & a student, this position is backed up by a staff member who is not also a student)
• GAP overall coordinator
• representing Sustainability Office and program interests/goals
• oversight of program within Sustainability Strategy, STARS, SDGs and sustainability governance
• knowledge of sustainability resources and networks

UQ Union Environmental Collective representative (individual is both a staff member & a student)
• representing UQU's interests, knowledge and initiatives.
• Representing clubs and societies linked to sustainability.
• Uniting Union and UQ environmental initiatives.

Goorie Berrimpa Officer (individual is both a staff member & a student)
• Representing the Goorie Berrimpa collective interests, knowledge and initiatives
• Interests and links to Indigenous and Torres Strait Islander community
• Goorie Berrimpa means “meeting place” in the local tribe, Turrbal language

UQ Life representative (individual is both a staff member & a student)
• representing UQ Life's interests, knowledge and resources.
• Includes student engagement.

Green staff programs representative (staff)
• representing knowledge gained in Green rep programs
• interests and links to staff in Green programs.

Secretary (student)
• Maintain agenda and minute records, as well as online documents and resources.
• Adhere to communications strategy set out by Environmental Council and ensure
consistent and widespread sustainability communication across relevant channels.
• Suggest changes/additions to the GAP webpage.
• Respond to emails, messages on social media etc.
• Maintain correspondence and write newsletters as agreed upon by the Council.
• Organise Environmental Council meetings.
• Keep record of GAP activities, meetings, sub-meetings and initiatives to submit to
the Sustainability Office.
• Write annual report regarding GAP activities for the year.

Sustainable Development Goal Manager (student)
• Maintain link to UN and SDGs – understand goals’ purpose, how to work towards
them and ensure actions undertaken by GAP are in accordance with these.
• Maintaining register with Secretary of all initiatives and logging what goals these
initiatives relate to, so to report these back to the UN.
• In charge of GAP’s involvement within Sustainable Development Solutions Network.
• Liaise with Secretary and Social Media Manager to relay UN, SDG and SDSN
information to students.
• Ensure students know what resources there are from UN and record how much of
this is accessed by UQ students.
• Run the SDG Student Hub on campus.

Events Planner (student)
• Organise social events.
• Organise general events for Program, including networking, pop-in sessions with
Council, and other events suggested by student cohort or Sustainability Office.
• Oversee Forum organisation with help of the Council
• Define requirements of official GAP events and make sure these are adhered to by
all affiliated events.
• Oversee sub-group meetings and events, making sure they’re in accordance with
• Liaise with social media manager to organise advertising campaigns.
• Attend majority of GAP events as necessary.

Social Media Manager (student)
• Run and set up multiple social media accounts, including Facebook, Instagram,
Twitter, Linkedin etc.
• Maintain Facebook group’s activity with engagement posts and ensure all posted
content is appropriate. Enforce group rules if necessary.
• Maintain Instagram account with story content, consistent posting and create a
consistent theme.
• Create posting schedules and coordinate content to ensure max coverage but not an
overwhelming presence.
• Be available to attend GAP events to collect photos/content for online presence or
organise this ahead of time.
• Organise and run social media campaigns around initiatives, upcoming events, and
opportunities for students to take part in.

Student Engagement Officer (student)
• Ensuring a student majority within GAP by organising outreach to the student
• Liaise with Events Planner to organise networking and introduction events to get
more students involved.
• Liaise with Social Media Manager to conduct outreach social media campaigns.
• Organise competitions and engagement initiatives.
• Conduct feedback sessions and surveys to gauge student experience in program and
improve it.
• Attend events within UQ community to advertise GAP as applicable.
• Be contact for student experience and feedback for program.

Student Resources Manager (student)
• Maintain contact register of relevant staff and resources within UQ community that
could assist with student initiatives.
• Maintain working relationships with these resources, including online and in-person
• Actively cultivate new connections within UQ community to gain more resources for
• Network at official UQ events as GAP representative.
• Maintain knowledge on grants, programs, resources and tools available for students.
• Maintain register of other students and initiative ideas to assist students in
collaborating and finding something to start an initiative on.
• Follow up with student groups on status of initiatives and help Secretary log

Does the institution have at least one sustainability office that includes more than 1 full-time equivalent employee?:

A brief description of each sustainability office:

The Sustainability Office has an institution wide role providing leadership in sustainability initiatives, implementing operational and engagement programs, installing infrastructure, as well as management of the Environmental Management System & environmental risk.

Information on the programs managed and coordinated by the Sustainability Office can be found online.
In particular, please refer to the:
Projects https://sustainability.uq.edu.au/sustainability-project-areas
Get Involved https://sustainability.uq.edu.au/get-involved (menu on right hand side)
Environmental Management https://sustainability.uq.edu.au/policies-and-procedures
Resources https://sustainability.uq.edu.au/resources

Full-time equivalent of people employed in the sustainability office(s):

Does the institution have at least one sustainability officer?:

Name and title of each sustainability officer:
Helena Malawkin - Program Manager Environment & Sustainability, Suzanne Davis, Christine McCallum, Carmel Ainsley, Christian Dressing - Environment & Sustainability Program Officer

Does the institution have a mechanism for broad sustainability coordination for the entire institution?:

A brief description of the activities and substantive accomplishments of the institution-wide coordinating body or officer during the previous three years:

The Sustainability Office was formed in the mid 1990s, initially to manage institutional wide environmental compliance. This role has evolved to broader sustainability leadership for the institution. The group sits within the Property and Facilities Division of the University.

The Sustainability Office leads programs and infrastructure in many areas including renewable energy, energy efficiency, recycling and waste minimisation, campus biodiversity, water efficiency, transportation & travel and sustainable food.

The group measures and monitors institution wide sustainability performance and environmental reporting as well as the management of environmental risk and compliance.

Information on recent programs and initiatives can be viewed online. Please click on each 'project area' to find information on projects related to that specific topic
Recent projects include
Renewable Energy https://sustainability.uq.edu.au/sustainability-themes/renewable-energy
e.g. Warwick Solar Farm
Energy Efficiency https://sustainability.uq.edu.au/campus-sustainability/energy
e.g. Electric vehicle charging stations
Recycling and waste minimisation https://sustainability.uq.edu.au/campus-sustainability/recycling-and-waste
e.g. Office recycling program
Campus Grounds and Buildings https://sustainability.uq.edu.au/campus-sustainability/biodiversity
e.g.Bird boxes
Water https://sustainability.uq.edu.au/campus-sustainability/water
e.g. Automated water metering
Sustainable Food https://sustainability.uq.edu.au/campus-sustainability/water
e.g. Bush Tucker garden
Transport https://sustainability.uq.edu.au/campus-sustainability/transport
e.g. Bicycle repair stations

Job title of the sustainability officer position:

Job description for the sustainability officer position:

Job description for the sustainability officer position:

Job title of the sustainability officer position (2nd position):

Job description for the sustainability officer position (2nd position):

Job description for the sustainability officer position (2nd position):

Job title of the sustainability officer position (3rd position):

Job description for the sustainability officer position (3rd position):

Job description for the sustainability officer position (3rd position):

Website URL where information about the institution’s sustainability coordination is available:

Additional documentation to support the submission:

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.