University of Mount Union
OP-17: Guidelines for Business Partners

Our contracts with major business partners include provision (sample excerpts provided below) that require our Partners to pay fair wages and meet the same employment standards as are provided to all University employees and to not discriminate in hiring and personnel practices.
PREVAILING LAW: The Proposer shall comply with all federal, state and local laws now in effect or hereafter promulgated, as may apply to this proposal and the services provided thereunder. In the event of any conflicts or ambiguities between these instructions and state or federal laws, regulations or rules, the state or federal laws shall apply. These instructions and specifications shall take precedence over any vendor contracts. The resulting contract shall be written under the laws of the State of Ohio.
Vendor contract excerpts are listed below, which go into more detail about the University of Mount Union’s business partner’s employee work standard agreements, guidelines and policies.
CAMPUS DINING FOOD VENDOR CONTRACT (EXCERPTS)
ARTICLE 8 PERSONNEL
8.1 CONTRACTOR shall employ all hourly and management personnel for the performance of its services hereunder. Subject to review with the College, CONTRACTOR shall maintain an adequate staff of employees to direct, manage and operate the Operations of the College. Any modification to the number of staff initially assigned by CONTRACTOR to the performance of services hereunder shall be subject to the prior approval of the Director of Auxiliary Services of the College.

8.5 CONTRACTOR shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, or national origin, and CONTRACTOR shall make a diligent and continuing effort to provide equal employment, without discrimination. Such action shall include all recruitment, job assignments, promotions, demotions, transfers, layoffs, terminations, rates of pay, and selection for training. Continuing efforts by CONTRACTOR hereunder shall also include the employment of handicap persons, whenever possible. All employment advertisements of CONTRACTOR shall comply with
Federal and State laws and shall state that all applicants shall be afforded equal employment opportunities.

8.6 CONTRACTOR shall assume full responsibility for the payment and reporting of all compensation, fringe benefits, federal, state, and local income taxes, payroll taxes, Workers' Compensation premiums, unemployment compensation premiums, and qualified plan contributions (i.e. 401(K) contributions) for its employees who provide services hereunder.

8. 7 All work study employees employed by CONTRACTOR shall be paid, at a minimum, the prevailing Federal minimum wage. The Office of Financial Services of the College reserves the right to limit the number of hours each work study student may work, the nature of the work to be performed by each

8.8 Notwithstanding Section 8.14, for the first year of the term hereof, CONTRACTOR shall retain all existing dining service personnel, and shall pay them, at a minimum, at their existing rate of pay. CONTRACTOR shall also provide all existing personnel with comparable benefits, including, without limitation, sick leave, vacation leave, holidays, medical insurance, life insurance, and pension/401 (k). Any changes in compensation and/or benefits for employees of CONTRACTOR assigned to the College, shall be subject to review and approval by the College.

8. 9 CONTRACTOR shall, at its cost, service and maintain Workers' Compensation insurance for its employees providing services hereunder for the term of this Agreement.

8.10 CONTRACTOR shall schedule and conduct an on-going training program for its employees, which program shall train its employees to provide the services hereunder with the highest degree of courtesy, efficiency, and cleanliness. All training programs of CONTRACTOR shall be subject to the prior review and approval of the College.

8.11 CONTRACTOR, at its own expense, shall outfit all of its employees hereunder in uniforms acceptable to the College. CONTRACTOR acknowledges that catering uniforms shall be different from campus food service personnel uniforms, but agrees that all uniforms shall be regularly laundered and replaced. CONTRACTOR shall provide name tags for all "point of sale" employees and management personnel.

8.12 CONTRACTOR shall maintain a drug free work place program which shall comply with all state and federal regulations.

8.13 All employees of CONTRACTOR shall comply with College registration and parking regulations and shall be subject to penalties for violations thereof. Employees of CONTRACTOR who park on the College campus shall secure a parking decal and shall appropriately display said decal. Any fine which remains unpaid by an employee of CONTRACTOR for more than thirty (30) days, shall be paid by CONTRACTOR and shall not be included as an operating expense of CONTRACTOR hereunder.

8.14 Schedule 8.14 sets forth the principal functions and qualifications of the management personnel and other designated employees of CONTRACTOR.

SAMPLE REQUEST FOR PROPOSAL (HOUSEKEEPING EXCERPTS)

INSURANCE
The contractor shall at its sole cost and expense procure and maintain in full force and effect during the term of the contract:
1. Workman’s Compensation and employer liability insurance covering all of contractors’ employees who are engaged in any work under this contract.
2. Public Liability and property damage insurance (construed as including contractor’s protective and broad contracted insurance) as shall protect the contractor and any subcontractor performing work covered by the contract from claims and damages for personal injury, including death, as well as from operations under the contract, whether such operations be by the contractor or any subcontractor, or by anyone directly or indirectly employed by either of them. The limits shall be $1,000,000 each incident, $1,000,000 aggregate and $500,000 property damage or $1,000,000 combined single limit.
3. Automobile bodily injury and property damage liability insurance when the services to be performed require the use of motor vehicles. Such insurance shall be secured from companies licensed to do business in the State of Ohio. The limits shall be $250,000 each accident, $500,000 aggregate bodily injury and $100,000 property damage.
4. Contractor shall furnish customer certificates evidencing this insurance coverage before work is commenced under the contract. All certificates of insurance shall provide that the insurance company will give customer 30 days written notice prior to cancellation or any change in the stated coverage of such insurance.

Data from Shawn Bagley, Purchasing Agent, entered by Leah Graham