University of Manitoba
OP-11: Sustainable Procurement

"Our buyers will only purchase clothing from vendors and manufacturers who employ fair labour practices, and require they follow the Fair Labour Association's Workplace Code of Conduct" http://umanitoba.ca/campus/bookstore/licensee.html “When making decisions of whom to purchase from or what goods or services to purchase, UMSU shall prioritize local businesses, as a means of supporting the local economy and residents of Winnipeg and Manitoba” https://umsu.ca/wp-content/uploads/2017/07/Governance-and-Operations-Manual-01-26-2017-copy-1.pdf

As a matter of general policy that is applied to all purchases, the UofM considers the total life-cycle cost as part of its public tendering principles. The application of LCCA incorporates an evaluation of the product’s production, operation, maintenance, and disposal costs. "Purchases of goods and services shall be consistent with public tendering principles. Purchasing Procedures shall ensure: - Compliance with applicable legislation; - Open, ethical, fair and transparent competition; - Selection of goods/services based on the best value taking into consideration such criteria as price, total life-cycle cost, product or service quality, bid compliancy, supplier qualifications, experience and reputation; and - Where appropriate, consideration will be given to the impact on the environment, human health, and social well-being" http://umanitoba.ca/admin/governance/media/Purchasing_Policy_-_2014_03_12_RF.pdf

The Manitoba Sustainable Development Act Regulation 4/2004 is the published sustainability criteria used by the University of Manitoba when evaluating and procuring products and services including chemically intensive items. Further details are found here: http://web2.gov.mb.ca/laws/regs/current/_pdf-regs.php?reg=4/2004 Published sustainable methodology has been implemented by the University of Manitoba’s caretaking services. Further details on University of Manitoba sustainability guidelines and a list of green products can be found here: http://umanitoba.ca/campus/physical_plant/caretaking/initiatives.html

All Project Specifications for Construction tenders (RFT) reference sustainable initiative clauses as required for individual projects. Examples of these requirements are: 1. Sustainable Design Submittals: 1.1 LEED Canada submittals: in accordance with Section 01 35 21 – LEED Requirements. 2. Submittals for Information 2.1 Sustainable Design: Provide required LEED documentation for certification in accordance with Section 01 35 18 – LEED Requirements and Procedures 3. Manufacturer shall be certified under the International Organization for Standardization for: 3.1 ISO 9001 – Quality Management system 3.2 ISO 14001 – Environmental Management system Project Specifications for RFPs also requests the following information: “The University if committed to considering all social, environmental and economic impacts of all its purchases. Identify, in reasonable detail, any sustainable initiatives your team will propose to incorporate into this project, providing examples of where your company and team members have undertaken similar initiatives on past projects.”

Excerpts of clauses of sustainability requirements on RFPs are the following: “A commitment to sustainability that, at a minimum, matches and evolves with the University’s operations, expectations and third party certification/rating systems. A sustainability program that includes but is not limited to these key areas is required: • Supply Chain – Does the program seek out suppliers minimizing their environmental impact through the effective use of ecologically sustainable techniques? Does the program track food origin information? Are seasonally available local produce options integrated into menu options? Is transport from producer to campus energy efficient? • Preparation/Service – Are initiatives in place to ensure that management, kitchen, and serving operations use resources efficiently through the effective deployment of resource-saving practices and technology? Does the program specify energy efficient appliances and equipment? Does the program support trayless dining? Are staff situated to make a contribution to sustainability? • Disposal – Is as little waste as possible produced? Are compostable or re-usable takeout containers available? Are there mechanisms in place for composting or otherwise reducing the impact of food waste? Is packaging and other waste minimized? Are more ecologically sensitive disposable products preferred? Are recycling and other efficient waste disposal mechanisms in place? Can pre and post-consumer waste be reduced? • Innovation and education–Are sustainability practices constantly evaluated and updated regularly? Is campus dining situated as an innovator in food service sustainability? Are programs in place to educate the customer/student body about innovations and reasons for operations decisions in food service? Are mechanisms in place to engage with campus stakeholders in continuous improvement of a sustainable food system? • Sustainable design – Is the proposer committed to incorporating sustainable design principles in any construction projects it may undertake on behalf of the University, and in consultation with the University?” Aramark is committed to working with the University of Manitoba to develop key environmental metrics that align with institutional sustainability goals. An annual report, summarizing sustainability programs and accomplishments, is provided to the University each year.

NO SWEAT policy Buyers will only purchase U of M Logowear from vendors and manufacturers who employ fair labour practices. It is required for vendors to follow the Fair Labour Association’s Workplace Code of Conduct

The Purchasing Services Master RFP template references, Section 4 – Proposal Requirements and Format 4.17 Sustainable Initiatives The Offeror shall prepare and submit Attachment L. The University is committed to considering all social, environmental and economic impacts of all its purchases. Identify, in reasonable detail, any sustainable initiatives your company is currently undertaking as they pertain to this specific purchase and, in general, as a responsible business. The Purchasing Services Traditional Consulting RFP template references the University Sustainable Policy, which outlines the Institution’s commitment to sustainability including consideration of social, environmental and economic impacts of all its purchases. The University Sustainability Strategy 2016-2018 outlines its objectives regarding green buildings, resource conservation and efficiency, ecology and environmental protection, transportation and accessibility, land use and climate. Power Smart Requirements: University of Manitoba is committed to improving the energy efficiency and the sustainability of our existing buildings. The Consultant is responsible for recommending any and all Manitoba Hydro Power Smart Commercial Program options and financial incentives. Building Performance & LEED Requirements Specific projects require the consultant to meet or exceed the requirements of the Manitoba Green Building Program for Commercial and Institutional buildings. This requirement includes leading an integrated design process and aiming for LEED Silver Sustainable Design criteria designation. The Manitoba Sustainable Development Act Regulation 4/2004 is the published sustainability criteria used by the University of Manitoba when evaluating and procuring professional services. Further details are found here: http://web2.gov.mb.ca/laws/regs/current/_pdf-regs.php?reg=4/2004 The University of Manitoba prefers professional service providers who show commitment to advancing sustainability. This standardized template for proposals requires service providers to outline what sustainable criteria they will incorporate into their service deliverables. The template specifically notes criteria in both sustainability and Indigenous (disadvantaged groups) representation. Please see attached RFP Example PDF for further information.