University of Louisville
OP-11: Sustainable Procurement

UofL's Green Purchasing Policy https://louisville.edu/sustainability/operations/green-purchasing Energy - All desktop computers, notebooks and monitors purchased must meet, at a minimum, all Electronic Product Environmental Assessment Tool (EPEAT) environmental criteria designated as “required” (silver registration) or higher as contained in the IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products, whenever practicable. - Additional consideration will be provided for electronic products that have achieved EPEAT Gold registration. The registration criteria and a list of all registered equipment are provided at http://www.epeat.net/. - Copiers and printers purchased shall be compatible with the use of recycled content and remanufactured products. - Remanufactured toner cartridges should be used in all copiers and printers whenever feasible. - All energy using products purchased by U of L shall meet the U.S. EPA Energy Star* certification when available and practicable. When Energy Star labels are not available, all purchasing units shall choose energy products that are in the upper 25% of energy efficiency as designated by the Federal Energy Management Program. - Suppliers of electronic equipment, including but not limited to computers, monitors, printers, and copiers, shall be required to take back equipment for reuse or environmentally safe recycling when deemed appropriate by UofL. - Where applicable, energy-efficient equipment shall be purchased with the most up-to-date energy efficiency functions. This includes, but is not limited to, high efficiency space heating systems and high efficiency space cooling equipment. - When replacing vehicles, UofL shall consider less-polluting alternatives to diesel such as compressed natural gas, bio-based fuels, hybrids, electric batteries, and fuel cells, as available. - When practicable, UofL shall replace inefficient interior lighting with energy efficient equipment. - When practicable, UofL shall replace inefficient exterior lighting with energy-efficient equipment. Exterior lighting shall be minimized where possible to avoid unnecessary lighting of architectural and landscape features while providing adequate illumination for safety and accessibility. Water - Purchase only the most water efficient appliances available. This includes, but is not limited to: high performance fixtures like toilets, low-flow faucets and aerators; and upgraded irrigation systems. Toxins and Pollutants - Cleaning solvents should be biodegradable, phosphate free and citrus-based where their use will not compromise quality of service. - Industrial and institutional cleaning products that meet Green Seal certification standards or environmental preferability and performance shall be purchased and/or be required to be supplied by janitorial contractors. - All surfactants and detergents used shall be readily biodegradable and shall not contain phosphates. - Vacuum cleaners that meet the requirements of the Carpet and Rug Institute “Green Label” Testing Program – Vacuum Cleaner Criteria, are capable of capturing 96% of particulates 0.3 microns in size, and operate with a sound level less than 70dBA shall be used by in-house staff and required for janitorial contractors. - Whenever possible, products and equipment should not contain lead or mercury. For products that contain lead or mercury, preference should be given to those products with lower quantities of these metals and to vendors with established lead and mercury recovery programs. - When maintaining buildings and landscapes, UofL shall manage pest problems through prevention and the use of environmentally friendly products. They may either adopt and implement an organic pest management policy and practices or adopt and implement an Integrated Pest Management (IPM) policy and practices using the least toxic pest control as a last resort. - UofL will not purchase and have eliminated the use of soaps and other products with Triclosan or any of the other prophylactic antibiotics banned by the FDA, including: Cloflucarban Fluorosalan Hexachlorophene Hexylresorcinol Iodine complex (ammonium ether sulfate and polyoxyethylene sorbitan monolaurate) Iodine complex (phosphate ester of alkylaryloxy polyethylene glycol) Nonylphenoxypoly (ethyleneoxy) ethanoliodine Poloxamer-iodine complex Povidone-iodine 5 to 10 percent Undecoylium chloride iodine complex Methylbenzethonium chloride Phenol (greater than 1.5 percent) Phenol (less than 1.5 percent) 16 Secondary amyltricresols Sodium oxychlorosene Tribromsalan Triclocarban Triclosan Triple dye Bio-Based Products - Bio-based plastic products that are biodegradable and compostable, such as bags, film, food and beverage containers, and cutlery, are encouraged whenever practicable. - Compostable plastic products purchased shall meet American Society for Testing and Materials (ASTM) standards as found in ASTM D6400-04. Biodegradable plastics used as coatings on paper and other compostable substrates shall meet ASTM D6868-03 standards. - Vehicle fuels made from non-wood, plant-based contents such as vegetable oils are encouraged whenever practicable. - Paper, paper products and construction products made from non-wood, plant based contents such as agricultural crops and residues are encouraged whenever practicable. Forest Conservation - Ensure that all wood and wood contained within the products that UofL purchases is certified to be sustainably harvested by a comprehensive, performance based certification system. The certification system shall include independent third-party audits, with standards equivalent to, or stricter than, those of the Forest Stewardship Council certification. - Purchase or use of previously used or salvaged wood and wood products are encouraged whenever practicable. Recycling - 30% post-consumer waste recycled paper is the standard for all applications where economic use of paper and quality of service is not compromised or the health and safety of employees prejudiced. - All recyclable materials are to be recycled through the UofL recycling program. This includes, but is not limited to: paper, newspaper, cardboard, aluminum cans, plastic bottles and steel. - All Toner, Laser and Inkjet cartridges other than those supplied by the University's current contractor for copiers (Xerox), shall be recycled through a contract established with Clover Technologies. - When specifying asphalt concrete, aggregate base or Portland cement concrete for road construction projects, recycled, reusable or reground materials shall be used when practicable. - The use of reclaimed stone and brick and the use of secondary or recycled aggregates will be specified whenever practicable. - Transportation products, including signs, cones, parking stops, delineators, channelizers and barricades shall contain the highest post-consumer content practicable. - Products that are durable, long lasting, reusable or refillable are preferred whenever feasible. - All documents (by UofL and Suppliers) shall be printed and copied on both sides to reduce the use and purchase of paper, whenever practical. - All surplused desktop computers, notebooks and monitors shall be disposed of through one of the following programs: computer recycling program; Connect Kentucky program; or the Signature Partnership Initiative. Packaging - Packaging that is reusable, recyclable or compostable is preferred, when suitable uses and programs exist and eliminate packaging or use the minimum amount necessary for product protection, to the greatest extent practicable. Green Building - Green purchasing concepts shall be integrated into architectural designs, final construction documents and into the final construction of all UofL buildings, renovations of property or facilities owned by UofL. - All new campus construction as well as large renovation projects will target the U.S. Green Building Council’s LEED Silver standard or equivalent. This policy covers all building types as well as building components. - When maintaining buildings, products with the lowest amount of volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde shall be used when practicable when purchasing materials such as paint, carpeting, adhesives, furniture and casework. - All carpet distributors and/or manufacturers of carpet installed at UofL must have a carpet recycling plan that is approved by Purchasing and Department of Environmental Health and Safety. - The use of chlorofluorocarbon and halon-containing refrigerants, solvents and other products shall be phased out and new purchases of heating/ventilating/air conditioning, refrigeration, insulation and fire suppression systems shall not contain them. Landscaping - All landscape renovations, construction and maintenance performed by internal staff members or contractors providing landscaping services shall employ sustainable landscape management techniques for design, construction and maintenance whenever possible. This includes, but not limited to, integrated pest management, drip irrigation, composting and use of mulch and compost that give preference to those produced from regionally generated plant debris and/or food waste programs. - Landscape structures constructed of recycled content materials are encouraged. The amount of impervious surfaces in the landscape shall be limited, whenever practicable. Permeable substitutes, such as permeable asphalt or pavers, are encouraged for walkways, patios and driveways. - Plants should be selected to minimize waste by choosing species for purchase that are appropriate to the microclimate. Native and drought-tolerant plants that require no or minimal watering once established should be purchased. Food - When purchasing agricultural products, all food contractors shall purchase Kentucky-grown agricultural products if the products are available and if the vendor can meet the applicable quality standards and pricing requirements. - All food contractors shall agree to work with their distributors to purchase a minimum of 15% locally grown products. All food contractors shall further agree that the 15% is an initial percentage and that all food contractors will purchase as much local produce and product as possible. All food contractors and University will review the local purchases annually and mutually agree on increases to the percentage where and when possible. Recycled Material Content Procurement - As stipulated by KRS Law (45A.520, 45A.525, 45A.530), the University shall, when purchasing goods, supplies, equipment, materials and printing, require a minimum recycled material content for these goods, supplies, equipment, materials and printing. For example, all paper, paper products and office supplies made of paper must contain a minimum recycled content of 50% recovered material and 10% post consumer waste. - Vendors will be required to complete and sign a certification of recycled material form. This form is available from the Department of Purchasing. A complete list of all items and their recycled material content requirements is available under the Kentucky Administrative Regulations. The recycled material content shall be established by administration regulations and at a minimum shall be equal to the recycled material content established by the United States Environmental Protection Agency. Additionally, the following language is included in RFPs issued by the University of Louisville Purchasing Department: SUSTAINABILITY The University of Louisville is dedicated to acquiring products and services that are in accordance with our commitment to sustainability. For the purpose of judging sustainability, the following description applies: Sustainable Development is enhanced through sound Environmental, Social and Economic practices and technologies that minimize or eliminate waste and negative impacts on current resources. UofL seeks products and services that pose no significant risk to human health or environmental quality when compared with competing products or services that serve the same purpose. This comparison, where applicable, may consider raw materials and energy acquisition; production and manufacturing; packaging and distribution; and the operation, maintenance, reuse, recyclability or disposal of a product. Materials, products, and workers from the local region are preferred sources, along with companies/contractors that can demonstrate efforts to ensure worker protections and to restore or enhance the environment.

In Fall 2017, UofL adopted the following policy as reflected in all RFPs: "When applicable the University shall use "Life Cycle Cost Analysis" as an evaluated component of the Best Value Award process. Products (energy/water consumption and building system components) shall be evaluated on, but not limited to, product cost, installation, operation, maintenance, and disposal costs. Vendors shall be required to include any requested Life Cycle Cost information and calculations associated with the use of their products with the submitted bid/proposal. Failure to supply Life Cycle Cost information may deem your response as non-responsive." Products include but not limited to: General Appliances (refrigerators, freezers, washers, dryers, etc.) Computers/IT equipment Building system components Selected plumbing items Selected electrical items https://louisville.edu/sustainability/operations/green-purchasing

Cleaning solvents should be biodegradable, phosphate free and citrus-based where their use will not compromise quality of service. Industrial and institutional cleaning products that meet Green Seal certification standards or environmental preferability and performance shall be purchased and/or be required to be supplied by janitorial contractors. All surfactants and detergents used shall be readily biodegradable and shall not contain phosphates. Vacuum cleaners that meet the requirements of the Carpet and Rug Institute “Green Label” Testing Program – Vacuum Cleaner Criteria, are capable of capturing 96% of particulates 0.3 microns in size, and operate with a sound level less than 70dBA shall be used by in-house staff and required for janitorial contractors. Whenever possible, products and equipment should not contain lead or mercury. For products that contain lead or mercury, preference should be given to those products with lower quantities of these metals and to vendors with established lead and mercury recovery programs. UofL will not purchase and have eliminated the use of soaps and other products with Triclosan or any of the other prophylactic antibiotics banned by the FDA https://louisville.edu/sustainability/operations/green-purchasing

Green purchasing concepts shall be integrated into architectural designs, final construction documents and into the final construction of all UofL buildings, renovations of property or facilities owned by UofL. When maintaining buildings, products with the lowest amount of volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde shall be used when practicable when purchasing materials such as paint, carpeting, adhesives, furniture and casework. When maintaining buildings and landscapes, UofL shall manage pest problems through prevention and the use of environmentally friendly products. They may either adopt and implement an organic pest management policy and practices or adopt and implement an Integrated Pest Management (IPM) policy and practices using the least toxic pest control as a last resort. https://louisville.edu/sustainability/operations/green-purchasing

All desktop computers, notebooks and monitors purchased must meet, at a minimum, all Electronic Product Environmental Assessment Tool (EPEAT) environmental criteria designated as “required” (silver registration) or higher as contained in the IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products, whenever practicable. Copiers and printers purchased shall be compatible with the use of recycled content and remanufactured products. Remanufactured toner cartridges should be used in all copiers and printers whenever feasible Suppliers of electronic equipment, including but not limited to computers, monitors, printers, and copiers, shall be required to take back equipment for reuse or environmentally safe recycling when deemed appropriate by UofL. https://louisville.edu/sustainability/operations/green-purchasing

When purchasing agricultural products, all food contractors shall purchase Kentucky-grown agricultural products if the products are available and if the vendor can meet the applicable quality standards and pricing requirements. All food contractors shall agree to work with their distributors to purchase a minimum of 15% locally grown products. All food contractors shall further agree that the 15% is an initial percentage and that all food contractors will purchase as much local produce and product as possible. All food contractors and University will review the local purchases annually and mutually agree on increases to the percentage where and when possible. https://louisville.edu/sustainability/operations/green-purchasing

All requests for proposal include the following minimum requirements: Identify a minimum of 25% participation by Minority Business Enterprises (MBE) & Women Business Enterprises (WBE) firms on the project team. Provide certified documentation of their MBE or WBE status and an outline of their level of participation expressed as an estimated percentage of the total scope of work. An MBE is defined as a business which is certified as being at least 51% owned and operated by persons of African American, Hispanic, Asian, Pacific Islander, American Indian of Alaskan native heritage. A WBE is defined as being at least 51% owned and operated by females. Successful proposers will be required to submit documentation of contractual relationship with MBE and/or WBE consultants included in proposal. The University has established a minimum 25% participation by MBE/WBE Businesses on all A/E Teams.

When replacing vehicles, UofL shall consider less-polluting alternatives to diesel such as compressed natural gas, bio-based fuels, hybrids, electric batteries, and fuel cells, as available Vehicle fuels made from non-wood, plant-based contents such as vegetable oils are encouraged whenever practicable. Transportation products, including signs, cones, parking stops, delineators, channelizers and barricades shall contain the highest post-consumer content practicable. https://louisville.edu/sustainability/operations/green-purchasing

Ensure that all wood and wood contained within the products that UofL purchases is certified to be sustainably harvested by a comprehensive, performance based certification system. The certification system shall include independent third-party audits, with standards equivalent to, or stricter than, those of the Forest Stewardship Council certification. Purchase or use of previously used or salvaged wood and wood products are encouraged whenever practicable. Paper, paper products and construction products made from non-wood, plant based contents such as agricultural crops and residues are encouraged whenever practicable. 30% post-consumer waste recycled paper is the standard for all applications where economic use of paper and quality of service is not compromised or the health and safety of employees prejudiced. https://louisville.edu/sustainability/operations/green-purchasing

Bio-Based Products - Bio-based plastic products that are biodegradable and compostable, such as bags, film, food and beverage containers, and cutlery, are encouraged whenever practicable. - Compostable plastic products purchased shall meet American Society for Testing and Materials (ASTM) standards as found in ASTM D6400-04. Biodegradable plastics used as coatings on paper and other compostable substrates shall meet ASTM D6868-03 standards. - Vehicle fuels made from non-wood, plant-based contents such as vegetable oils are encouraged whenever practicable. - Paper, paper products and construction products made from non-wood, plant based contents such as agricultural crops and residues are encouraged whenever practicable. https://louisville.edu/sustainability/operations/green-purchasing