University of Hawaii Honolulu Community College
PA-15: Workplace Health and Safety

Honolulu CC has 23 Trade programs(CTEs) and for this reason, is required to follow strict Hawaii Occupational Safety and Health (HIOSH) which are in line with the United States Occupation Health and Safety Administration (OSHA) policies for student safety.

HIOS is Hawaii Occupational Health and Safety Division, Department of Labor and Industrial Relations. The Division is responsible for educating employers and employees on workplace Health and safety and enforcing the Hawaii occupational health and safety regulations. HIOSH adopts Federal OSHA standards in their entirety.

Training
All employees must complete health and safety training as required by HonCC and the regulatory health and safety standards. In many cases, initial and periodic refresher training may be required. Current certificates of completion shall be kept on file and available for review.

Program liaisons should ensure that recently hired faculty and staff are adequately trained on hazards associated with their tasks and protective measures. They must be trained on operation-specific hazards no later than two weeks after the date of hiring or new assignment. The Division Chair, with assistance from Safety Liaisons, shall ensure that employees
receive adequate training in order to perform their jobs safely and efficiently. Health and safety training for employees is provided at no cost to the employee and is conducted during the employee’s normal working hours.

The safety orientation for new employees should include at least the following:
• Content of HonCC Health and Safety Policy.
• The “General Health and Safety Rules” and safe work procedures specific to
the job.
• Hazards associated with the job and protective measures.
• Requirement for safe work clothing and footwear.
• Assignment and use of personal protective equipment, if applicable.
• Safety rule enforcement policy.
• Incident and hazard reporting procedures.
• Emergency procedures, including emergency response and evacuation plan.
• Other relevant health and safety issues as appropriate.

Who does what:
The Vice Chancellor of Administrative Services(VCAS) Derek Inafuku is the Policy Administrator for HonCC’s Health and Safety Policy. He makes certain that the Policy is in compliance with all applicable Hawaii Occupational Safety and Health (HIOSH) regulations and HonCC Policy. HE also monitors the safety performance of HonCC to evaluate the effectiveness of the policy. He keeps records of workplace inspection, hazard assessment, accident investigation, medical evaluation, and training. He oversees each safety liason from each instructional unit. He provides health and safety training to all faculty and staff.
* The VCAS and the Health Safety Officer do accident Trend analysis: review injury and illness records, frequency and severity of injuries, accident cost, lost time, location of injury and activities performed at the time of injury.

The Occupational and Environmental Safety Management (OESM) Program’s Liaison is designated as the Health and Safety Coordinator.
-Assist Faculty in creating SOP- machine operating procedures. ( use the Job safety analysis JSA)
Def Job Safety Analysis (JSA): A method of studying a job by dividing it into sequential
steps, identifying hazards associated with each step, and determining accident prevention measures.
-Assisting faculty and staff members on facility surveys/inspections for hazardous conditions. evaluation of shop/lab health and safety rules/programs.
• Reviewing accident/injury records, identify problem areas, and developing
effective control methods to reduce/eliminate accidents/injuries.
• Advising faculty and staff members on the selection of appropriate safety
devices, personal protective equipment, and emergency response materials.
• Providing training to administrators, faculty, and staff on relevant health and safety issues.

Liason must post safety documents : in areas frequented by employees and students. (lunch/break room, hallways, common area, etc.)
Posted are:
• HonCC’s “General Health and Safety Rules”
• Emergency procedures and emergency evacuation routes
• When appropriate, specific safety procedures for equipment, tools, and
machinery (posted at the locations of activities).
• When appropriate, requirements for the use of personal protective equipment
(posted at the locations of activities).
• Applicable hazard warning signs
• Other safety announcements as instructed by the Vice Chancellor of Administrative Services.

The Health and Safety Committee https://programs.honolulu.hawaii.edu/intranet/node/2573
consists of Safety Liaisons( sit for 2 yrs) from all programs, the
Health and Safety Coordinator (Chairperson), the Vice Chancellor of Administrative
Services, and the Health Nurse.
• When necessary, review accident investigation reports to ensure that all causes have been identified and corrected.
• Where appropriate, submit suggestions to the administration for the prevention of future incidents.
• Review hazardous conditions reported to any committee member and recommend corrective actions.
• Assist the administration in the evaluation of hazards and safety suggestions submitted by employees and students.

Deans, Directors, and Division Chairs shall:
• Ensure that materials, tools, equipment, and machines distributed to the programs under their supervision are hazard-free and/or that adequate control measures have been provided.
• Ensure that adequate safety equipment and resources are provided.
-Ensure that safety inspections of the shops and laboratories are conducted at least once a week and inspections of offices are conducted at least once a semester.
• Ensure that information on hazards, safe practices, and safety rules is included in each instructional module and demonstration session, when appropriate.
• Follow up on safety recommendations submitted by the Health and Safety Committee.

Makes sure everyone in their division is following safety rules for :
• Blood borne Pathogens
• Confined Space Entry
• Emergency Action Plan
• Fire Prevention
• Forklift Operations
• Hazard Communication
• Chemical Hygiene Plan
• Hearing Conservation
• Lockout/Tag-out
• Machine Safety
• Personal Protective Equipment
• Respiratory Protection

Faculty: Train students, make sure equipment is in functional order, Follow up on safety recs from Health and Safety Committee.
• Ensure that information on hazards, safe practices(SOP), and safety rules is included in each instructional module, All operating procedures posted in the classroom. and demonstrate model ideal safe handling procedures to students.
• Require the shop/lab students to pass a written safety test before operating machinery or equipment or being exposed to the shop/lab hazards. Record kept: 3 yrs .
• Make certain that equipment, tools, and machinery are being used as designed and are properly maintained. If its broken label it and set it aside.
-Inspect and monitor the shop/lab on a daily basis for human, situational, and environmental factors that can cause accidents, injuries, and illnesses.
• Correct hazards discovered or report such hazards to the Division Chair or to the Operations and Maintenance Department.
• Obtain adequate information on the health hazards associated with substances and materials used in the shop/lab operations. Make certain that chemical wastes are properly handled and disposed.
• Investigate or assist in the investigation of all accidents occurring within their
shops/labs to determine causes.

Actions to prevent incident
Prevent entry to the hazardous area by barricading and/or posting warning signs. If appropriate post: “Imminent Danger - Do not Enter”
If the hazard cannot be corrected immediately without endangering personnel or property, all personnel must be removed from the area except those qualified and
necessary to correct the condition. These qualified individuals will be equipped with
necessary safeguards before addressing the situation. The Division Chair is
responsible and accountable for providing necessary resources to ensure the
abatement. The Division Chair must make certain that the hazards have been corrected prior to removing the notice and allowing the operation to resume.
• Report the condition to the respective Division Chair or the Vice Chancellor of Administrative Services.
- tagging unsafe equipment “DANGER - Do Not Use” and providing a list of alternatives for employees to use until the item is repaired; stopping unsafe work practices and providing retraining on proper procedures before work resumes; reinforcing and explaining the need for proper personal protective equipment and ensuring its availability

Incidents
Faculty and students: report incidents immediately, or within the same day of occurrence.
When reporting:
• Use “UH Form 29, Accident, Injury, and Illness Report” form for incidents with injuries and/or illnesses
• Use the “HONCC Incident Report” form for incidents involving assault, harassment, property damage/vandalism, missing article/property and other security-related incidents
• Use the “Hazard Report” form for unsafe conditions
-Employees and students who suffer injuries or illnesses, including minor ones, must be
directed to the Health Office. The instructor or the instructor’s designee must accompany the injured student to the Health Office.

In case of a serious injury, such as heavy bleeding or loss of consciousness, call 911 for an ambulance. Immediately
afterwards, contact the Health Nurse and Campus Security to report the incident.
Immediately report to the Vice Chancellor of Administrative Services any of these work-related incidents: fatalities, in-patient hospitalization, amputation, loss of an eye, or property damage costing more than $25,000.
The Vice Chancellor is required to report a work-related fatality to HIOSH within eight hours upon his/her knowledge and report the rest of above incidents within 24 hours upon his/her knowledge.

Safety Inspections
( safety liason responsible)
-1x semester: office facility, classrooms, library
-weekly: labs, shops, areas with frequently changing operations
-Daily walk around: anywhere with moving machinery ( always check equipment before use)

Maintenance staff
Check general facilities : cafeteria, parking lots, fire exits, stairs, elevators. Keep machinery maintained. Operations and Maintenance personnel ensure that preventive maintenance is
performed as scheduled and that repairs are completed in a timely manner.

Monique Tinkang Provided OSHA's Form 300A (Rev. 01/2004)
Summary of Work-Related Injuries and Illnesses for 2022 FY.

Assessment in progress. No score available at this time.
2022 Annual Security Report: https://www.honolulu.hawaii.edu/downloads/web/student-services/security-annual-report.pdf

Monique Tingkang
Deputy Title IX Coordinator for Employees
monique4@hawaii.edu

There were 6 recorded instances of work-related injuries in the 2022 Calendar Year. There were no recorded instances of illness.