Overall Rating Gold
Overall Score 69.70
Liaison Kevin Kirsche
Submission Date June 22, 2021

STARS v2.2

University of Georgia
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 1.75 / 3.00 Jason Perry
Sustainability Specialist
Office of Sustainability
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines, or directives that seek to support sustainable purchasing across multiple commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
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The policies, guidelines or directives:

Our Pcard manual states: 9.10 Utilize Minority Vendors and Small Businesses
The Governor of Georgia has issued an Executive Order directing all agencies and
institutions to increase the level of minority business participation. If you know of a minority vendor who can meet your needs at a fair and reasonable price and in a timely fashion, you are strongly encouraged to place your order using the PCard with this vendor. If you cannot locate a minority vendor, every effort should be made to issue a PCard order to a small business. If you need help identifying minority or small businesses please contact the Procurement Office or view the Procurement website for additional resources.

Regarding Printing, we have the following requirement: Use of Recycled Paper in Printing Jobs. All printing must be recycled paper. The goal is to use recycled paper on at least 95% of total orders. The recycled content and paper cost (approximately 25% of cost of order) must be reported on each order. Press books (perfect bound) are specifically exempted from the use of recycled paper. If virgin paper must be used, a letter requesting deviation must be approved at Vice Presidential level and forwarded with the purchase request to the Procurement Office.


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

From page 202 in https://www.architects.uga.edu/sites/default/files/documents/standards/complete_uga_design_and_construction_standards_-_august_1_2016.pdf

UGA DESIGN & CONSTRUCTION
SUPPLEMENTAL GENERAL REQUIRMENTS & STANDARDS FACILITY PERFORMANCE REQUIREMENTS
AUGUST 1, 2016 01 81 00-2

E. Energy Performance:
i. The mechanical, electrical, and plumbing energy related design for all buildings
shall comply with ASHRAE Standard 90.1 – 2010, with exception of
programmable power receptacles.
a. Design Professional shall be held accountable for meeting 10% or
greater energy savings over ASHRAE 90.1 – 2010 Appendix G.
ii. Computerized energy budget analysis, forecasting consumption in
BTU/GSF/Year is mandatory for all new construction projects over 10,000
square feet that have heating and cooling.
iii. Computerized energy budget analysis, forecasting consumption in
BTU/GSF/Year is mandatory for all renovation projects that renovate an entire
building (not a portion of a building).

*******
iv. Life cycle cost comparisons with return on investment calculations of different
proposed mechanical systems shall be presented at the end of schematic
design.
a. Design Professional shall develop narrative of each system with
diagrams of major equipment locations and review with Project
Manager prior to coordinating costing information.
*******

v. Metering of all utilities (electricity, natural gas, steam, and chilled water) shall
be provided at the building level and sub-metering of building systems as
needed to isolate, manage and optimize building energy use at the system level.
See section 23 05 19 Meters & Gages.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

Green Cleaning Program:(https://fmd.uga.edu/departments/services/building_services_green_cleaning_program/)
In 2005, after a comprehensive review of its cleaning product inventory, the Building Services department determined that its employees were using chemicals with dangerous health, flammable and/or reactive characteristics. Since then, more than 500 hazardous cleaning chemicals have been eliminated from the inventory and have been replaced with just three environmentally-friendly products through the introduction of the FMD Green Cleaning Program.

All cleaning chemicals need to have a 3rd party certification to be used inside occupied buildings. The following are a list of acceptable 3rd party certifications:

Designed For The Environment (DFE) - www.epa.gov/dfe
Eco logo - www.ecologo.org/
Green Seal - www.greenseal.org/

We currently use Chemical and Waxing products from Spartan Chemical. These products are available thru most janitor supply businesses. The below listed chemicals are the programs preference and mirror products currently used that we have already documented the MSDS.

Green Solutions® Floor Finish Remover (350504) - Wax Stripper
Green Solutions® Floor Seal & Finish (350404) - Wax/Sealer
Green Solutions® Spartan Industrial Cleaner 105 - General Purpose Cleaner
Green Solutions® Spartan Xcelente 24 - Neutral Floor Soap
BIOESQUE Botanical - Cleaner / Disinfectant Solution

Paper Products:
Toilet Tissue 2 Ply by Envision - Green Seal Cert.
Bath Tissue Role 2 Ply by South Eastern - Green Seal Cert.
Tork Advanced Hand Towel Roll by Roman Chemical - Green Seal Cert.

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Plants and Pest Management: (https://sustainability.uga.edu/operations/grounds/)
Native plants are used extensively at UGA. The Georgia Piedmont and southeastern US provide a palette of plants that are adapted to the region and contribute to the sense of place at UGA. In addition to prioritizing native plant materials in new plantings, University Architects, FMD Grounds Department and engaged student groups are actively removing exotic invasive plants from the UGA campus.

UGA seeks to minimize the use of potentially harmful fertilizers, herbicides and insecticides. Landscapes that require significant resources are minimized. When treatment is required, spot treatment is utilized versus blanket applications when feasible. Seasonal color beds are being managed organically to minimize unwanted weeds and pests while maintaining an environment for beneficial insects.

****

Termite Control
Facilities Management "contracts" with Dr. Forschler in the UGA Entomology Department for integrated termite management (ITM). His work is detailed here:
(https://ent.uga.edu/people/faculty/brian-forschler.html)

****

Landscape pest control for new construction
https://www.architects.uga.edu/sites/default/files/documents/standards/division_32_-_exterior_improvements.pdf
Page 20
B. Pesticides
i. All pesticides used shall be labeled for specific use and for use in public areas.
ii. Any Contractor applying pesticides must have a Commercial Contractor's
Pesticide Applicator's License.   
iii. Contractor shall apply treatments as required to keep plant materials, planted
areas, and soils free of pests and pathogens or disease. Use practices to
minimize the use of pesticides and reduce hazards.


Does the institution have published sustainability criteria to be applied when evaluating consumable office products?:
Yes

A brief description of the published sustainability criteria for consumable office products:

Use of Recycled Paper in Printing Jobs
All printing must be recycled paper. The goal is to use recycled paper on at least 95% of total orders. The recycled content and paper cost (approximately 25% of cost of order) must be reported on each order. Press books (perfect bound) are specifically exempted from the use of recycled paper. If virgin paper must be used, a letter requesting deviation must be approved at Vice Presidential level and forwarded with the purchase request to the Procurement Office.
http://busfin.uga.edu/procurement/proprint/


Does the institution have published sustainability criteria to be applied when evaluating furniture and furnishings?:
Yes

A brief description of the published sustainability criteria for furniture and furnishings:

https://www.architects.uga.edu/sites/default/files/documents/standards/division_12_-_furnishings.pdf
General Furnishings Requirements
All furnishings, fixtures, and equipment (FF&E) items selected shall meet the Business and Institutional Furniture Manufacturers Association (BIFMA) Business and Institutional Furniture Sustainability Standard, E3‐2008.  Provide documentation to the Project Manager as requested.

https://www.architects.uga.edu/sites/default/files/documents/standards/division_09_-_finishes.pdf
Finishes
Low or zero VOC finish materials are specified throughout.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) and equipment?:
No

A brief description of the published sustainability criteria for Information Technology (IT) and equipment:
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Does the institution have published sustainability criteria to be applied when evaluating food service providers?:
No

A brief description of the published sustainability criteria for food service providers:
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Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
No

A brief description of the published sustainability criteria for garments and linens:
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Does the institution have published sustainability criteria to be applied when evaluating professional service providers?:
No

A brief description of the published sustainability criteria for professional service providers:
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Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels?:
No

A brief description of the published sustainability criteria for transportation and fuels:
---

Website URL where information about the institution’s sustainable procurement program or initiatives is available:
---

Additional documentation to support the submission:

Sources:
Annette Evans, Procurement Officer, Office of Procurement - Finance and Administration
Claire Boyd, Assistant Procurement Officer, Office of Procurement - Finance and Administration
Office of University Architects
Facilities Management Division
Office of Sustainability

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.