Overall Rating Gold
Overall Score 76.08
Liaison Leah Ceperley
Submission Date March 1, 2019
Executive Letter Download

STARS v2.1

University of Dayton
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 3.00 / 3.00 Ian Boone
Sourcing Manager-Facilities/Sustainability
Procurement and Payable Services
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
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The policies, guidelines or directives:

Purchasing: Give preference, whenever possible, to the purchase of sustainable products and materials that will cause the least harm to the environment and which will generate the least amount of waste. Encourage vendors to adopt sustainable practices and offer sustainable products. Support the local economy by working with suppliers, contractors, and other businesses in the greater Dayton community when possible. [University of Dayton Sustainability Policy, March 2015].


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA as a matter of policy and standard practice when evaluating all energy- and water-using products, systems and building components

A brief description of the LCCA policy and/or practices:

The University of Dayton Purchasing Policies and Procedures identifies: All members of the University community are required to exercise good judgment in authorizing expenditures, regardless of the source of funds. Purchasing decisions should be made with consideration given to the total lifecycle cost of an item, including but not limited to the acquisition, usage, energy, maintenance, repair and disposal cost.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

Green Seal certified cleaning products were first specified in the cleaning plan for our first LEED certified building. Because our campus contracts with one vendor for cleaning services and having a uniform standard for all campus spaces was preferred, the green cleaning plan for our LEED building was rolled out to all campus buildings in 2013-14.

All of the standards and guidelines set forth in the Green Cleaning Policy will be upheld by all management staff and custodial staff. This policy takes effect upon occupancy of the facility and will continue indefinitely.

Grounds works to minimize the use of harmful chemicals on campus, including integrated pest management practices.


Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
Yes

A brief description of the published sustainability criteria for construction and renovation products:

A stated preference for materials that meet LEED requirements is in the Sustainability Policy, Creation and Maintenance of Campus Space: Design all new construction and major renovations to meet LEED standards, and when feasible, have projects certified. Also, consider sustainable outcomes in decisions on planned maintenance, minor renovations, and daily campus operations. Create and maintain safe, healthy working and residential environments across campus.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
Yes

A brief description of the published sustainability criteria for IT products and services:

A stated preference for ENERGY STAR and EPEAT registered products is on the IT Sustainability Site, Energy-STAR/EPEAT purchasing UD adheres to Energy-STAR and EPEAT standards and recommendations for campus technology purchases.
• EPEAT, Electronic Product Environmental Assessment Tool, is a tool helping institutional purchasers select and compare computer desktops, laptops and monitors based on their environmental attributes.
• ENERGY STAR is a U.S. Environmental Protection Agency (EPA) voluntary program that helps businesses and individuals save money and protect our climate through superior energy efficiency.


Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
No

A brief description of the published sustainability criteria for food services:
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Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
Yes

A brief description of the published sustainability criteria for garments and linens:

The university's criteria on garments and linens is laid out in the Fair Trade Resolution. From the fair trade resolution:

The University of Dayton, as a large-scale employer and consumer and leader in international education, fully endorses the international community's calls to "Promote sustained, inclusive and sustainable economic growth, full and productive employment and decent work for all" and to "Ensure sustainable consumption and productive patterns" as evidenced by the United Nation's Sustainable Development Goals (SDG 8 & 12) and sees supporting fair, ethical, and sustainable sourcing as an effective way to put these principles into practice.

The University will include Fair Trade food products, apparel and handicrafts (such as jewelry, and other gift items) in campus stores whenever possible and subject to the terms of vendor contracts.

The University commits itself to exploring the incorporation of Fair Trade and other ethical and sustainable procurement into current purchasing practices and policies. This process will begin within six months after the ratification of this document.

https://udayton.edu/news/_resources/pdfs/fair_trade_resolution.pdf


Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
Yes

A brief description of the published sustainability criteria for professional services:

A stated preference for community-based services providers is listed in the Sustainability Policy, Purchasing: Support the local economy by working with suppliers, contractors, and other businesses in the greater Dayton community when possible.


Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
No

A brief description of the published sustainability criteria for transportation and fuels:

-The published measures in the University of Dayton Sustainability Policy is to minimize and reduce the impacts of travel or transport. Specifically, Transportation and Travel: Minimize the negative impacts of automobile transportation by creating and maintaining a pedestrian and bike-friendly campus with alternative transportation access connecting UD to the greater Dayton community. Recognize and mitigate the impacts of campus-sponsored travel, both domestic and international.

- Procurement has cut down on delivery services transportation with four suppliers (Airgas, Home Depot, ISupply, and Mayberry Moving and Storage Inc.). Three supplier catalogs in Runway, the e-Procurement system, identify the weekly shipping day. Procurement plans to further this transportation initiative with other catalog suppliers. In addition, a Lean Six Sigma event was recently held with Mayberry the strategic moving partner and a weekly move day was identified cutting back on the number of days the moving company travels to campus to complete campus office moves.


Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
Yes

A brief description of the published sustainability criteria for wood and paper products:

A stated preference for post-consumer recycled and agricultural residue is list in the Procurement and Payable Services Buying Methods. Procurement and Payable Services will have a preference for local or disadvantaged businesses as well as maintain a bias for post-consumer recycled or bio-based content.


Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
No

A brief description of the published sustainability criteria for other commodity categories:

The University's Sustainability Policy broadly supports the creation of additional criteria for evaluating products and services in other categories. At this time, however, there are no additional policies specified for other commodity categories.

The policy includes monitoring and review, wherever practical, the acquisition, use and proper disposal of all materials utilized on campus. Preference will be given to the purchase of products and materials that will cause the least harm to the environment and which will generate the least amount of waste.


The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission:
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