University of Central Florida
OP-11: Sustainable Procurement

- The president’s goals of Diversity and Inclusiveness and Partnerships are two of the driving motivators in having a strong diversity in contracts program. The program’s charter is to promote and encourage the use of small, minority-owned, woman-owned, and service disabled veteran-owned businesses, (SMWVBE) by UCF departments. - Recycled paper shall be purchased when economical and if and when recycled paper can be obtained that is of adequate quality for the purposes of the printing work considered

LCCA's are performed for all new buildings & major renovations. For example: Green Roof Consideration: CNC-4: Implementation of a modular green roof and associated storm and condensate water capture must be considered and evaluated for all new University buildings. The decision to proceed with the design and development of the green roof, including additional requirements, will be made at the Advanced Schematic Design phase. Costs associated with the green roof must be presented to the UCF Project Manager for review. The evaluation must include the following requirements: • The cost for the enhanced structure and roof membrane required for the green roof and associated walkways and safety features. • The cost for the actual green roof system, apart from the other building elements, including installation. • The effects of the green roof on the building’s roofing and drainage system, especially the roof warranty. • The cost for any associated stormwater system that may be required. • The cost for the long-term maintenance of the green roof. • A detailed summary of all costs for the proposed green roof system to quantify a total cost. • A life cycle cost analysis using the total cost and the total energy savings. CN23-1: A 25-year life cycle cost analysis (LCCA) shall be provided for the mechanical systems for each project where total cooling capacity exceeds 40 tons. At least three (3) schemes must be included in the analysis. One (1) of the schemes considered must be a central system, such as the campus district cooling loop. The three schemes must be presented to the UCF Director of Utilities and Engineering Services for review. UCF Design & Construction Standards v2023 https://fp.ucf.edu/wp-content/uploads/resources/Standards%20and%20Requirements/Previous%20Standards%20Versions/Design%20Construction%20and%20Renovation%20Standards%20v2023-3.pdf

General: Various federal, state and local regulations govern the purchase and use of hazardous materials and devices. Certain classes of these materials/devices require additional licensing prior to purchase. The Department of Environmental Health and Safety been designated to provide oversight and approval of purchases where necessary. 2. Procedures: a. No hazardous materials, restricted or non-restricted, may be purchased with the university Expense Card. Purchase orders must be used. The Procurement Card can be used as the payment method on the purchase order. b. The authorization for individuals to procure, use or possess restricted hazardous materials is granted by government agencies and is dependent on the conditions listed in permits or licenses. Contact Environmental Health and Safety for license and permit information. Classes of restricted hazardous materials are generally summarized by the following list: i. Controlled Substances (drugs): Individuals must have a Federal Drug Enforcement Administration (DEA)license. ii. Prescription Drugs, Medical Oxygen and/or Quantities of Diethyl Ether Greater than 2.5 Liters: Individuals must receive a Florida Department of Health permit or a written exemption. iii. Explosive Materials: Individuals must have a State of Florida permit to be listed on the university’s Federal Alcohol, Tobacco and Firearms (ATF) explosiveslicense. iv. Radioactive Materials: Individuals must be listed on the university’s Florida Department of Healthlicense. v. Ionizing radiation-producing equipment (analytical and medical) must be registered with and inspected by the Florida Department of Health. vi. Tax-free Alcohol (pure or 100 proof ethanol): Individuals must request permission to purchase on the university’s Federal ATF permit. vii. Select Agents (infectious biological materials and human toxins): Individuals must request permission to purchase, and Environmental Health and Safety must register the materials with the Federal Centers for Disease Control. c. Requisitions for explosives, radioactive materials, tax-free alcohol, and select agents must be approved by Environmental Health and Safety.. Departments are required to choose the appropriate spend category when creating a requisition. Workflow in Workday will route the requisition to Environmental Health and Safety as part of the approval process.. UCF Procurement Services Page 35 of 44 d. Environmental Health and Safety shall receive all radioactive materials at Facilities. All other types of restricted hazardous materials may be received by the individuals who placed the order. Ship to: University of Central Florida 3512 Perseus Loop Building 48, LES Room 109 Orlando, FL 32816-3500 e. Once received, individuals must keep all restricted hazardous materials secure. Records must be kept listing quantities used and quantities on hand. Such records are subject to state and federal audit on demand with no advance notice. f. The purchase of any radiation-producing machine with a UCF Expense Card is prohibited. In addition, Environmental Health and Safety must approve in advance any purchase orders for machines that produce iodizing radiation. g. Departments ordering non-restricted hazardous materials are required to maintain an updated chemical inventory. Orders of hazardous chemicals must include a statement requesting the supplier to furnish Material Safety Data Sheets (MSDS). A copy should be forwarded to Environmental Health and Safety upon receipt. h. Whenever possible, purchased quantities should be kept to a minimum. Less toxic alternatives should be used when available.

Procurement Services Manual - VIII Printing - C. Recycled Paper (pg. 26) - "Recycled paper shall be purchased when economical and if and when recycled paper can be obtained that is of adequate quality for the purposes of the printing work considered. In awarding a contract, up to a 10 percent price preference may be allowed to a responsive bidder who has certified that the materials used in printing contain at least the minimum percentage of recycled content established by the printing specifications. If no bidders offer materials for printing that contain the minimum prescribed recycled content, the contract shall be awarded to the lowest qualified bidder."

The president’s goals of Diversity and Inclusiveness and Partnerships are two of the driving motivators in having a strong diversity in contracts program. The program’s charter is to promote and encourage the use of small, minority-owned, woman-owned, and service disabled veteran-owned businesses, (SMWVBE) by UCF departments. SMWVBEs sometimes meet the criteria of a socioeconomically disadvantaged business Socioeconomically Disadvantaged Business Enterprises: African Americans, Hispanic Americans, Native Americans, Asian-Pacific and Subcontinent Asian Americans, and women are presumed to be socially and economically disadvantaged. Other individuals who can be characterized as socially and economically disadvantaged individuals must receive DBE certification from their relevant state, local, or recognized third party such as the Woman’s Business Enterprise National Council or the National Minority Supplier Development Council. Irrespective of what the size standard is, a firm cannot exceed the size of $22.41 million and still be seen as a small business. The size limit is periodically adjusted for inflation. 5. Certified S/WMBE: a business which has been certified by the certifying organization or jurisdiction, whether local, state, federal or a third party certifying agency with an approved and streamlined validation process such as the Woman’s Business Enterprise Council and the National Minority Supplier Development Council.

The State and Alternative Fuel Provider Fleet program (“Program”) requires university Fleet Vehicles to meet the Energy Policy Act of 1992 (EPAct), with goals of reducing petroleum consumption and increasing the availability of replacement fuels. UCF reports annually to the U.S. Department of Energy on the total vehicles purchased, including fuel types, and which vehicles meet the minimum program requirements for Alternative Compliance (a requirement that 75% of light-duty, non-excluded vehicles acquired annually be alternative fuel vehicles.) UCF is committed to operating its fleet sustainably and in accordance with emissions reduction targets defined in the university Climate Action Plan (CAP). To reduce the environmental and financial impact of university Fleet Vehicles, F&S will strive to right-size the fleet, and procure zero-emission vehicles (ZEV). Electric vehicle (EV) charging infrastructure capacity will increase based on forecasted needs.