University of California, Santa Barbara
PA-4: Reporting Assurance

Institution has completed an assurance process that provides independent affirmation that the information in its current STARS report is reported in accordance with credit criteria.

To qualify, the process must successfully identify and resolve inconsistencies and errors in the institution’s finalized STARS report prior to submitting it to AASHE. The assurance process may include:

1. Internal review by one or more individuals affiliated with the institution, but who are not directly involved in the data collection process for the credits they review.

AND/OR

2. An external audit by one or more individuals affiliated with other organizations (e.g., a peer institution, third-party contractor, or AASHE).

An institution is eligible to earn bonus points in the External Reporting Assurance credit in Innovation & Leadership if its assurance process includes an external audit.

Minimum requirements

The review and/or audit must be guided by and documented in the STARS Review Template and include the following steps:

1. Independent reviewer(s) review all credits that the institution is pursuing and document in the template the issues that are identified. Reviewer(s) must check that:

• All required reporting fields, attachments, inventories, and URLs are included;
• Reported information meets credit criteria and is consistent with required timeframes; AND
• Reported figures are consistent across credits (e.g., between the Institutional Characteristics section and specific credits that require similar figures) and that any inconsistencies are explained.

2. The STARS Liaison (or another primary contact for the institution) addresses the inconsistencies or errors identified during the review by updating information in the Reporting Tool and documenting in the template that the issues have been addressed.

3. Reviewer(s) provide affirmation that the submission has been reviewed in full and that all identified inconsistencies and errors have been successfully addressed.

4. The Liaison or other primary contact uploads:

• A statement of affirmation from each reviewer, AND
• The completed STARS Review Template.

Please note that assured reports are still subject to review by AASHE staff prior to publication, which may require additional revisions. AASHE reserves the right to withhold points for this credit if it is determined that the assurance process was clearly unsuccessful in identifying and resolving inconsistencies or errors (e.g., when AASHE staff identify a significant number of issues not captured in the completed review template). Published reports are also subject to public data inquiries and periodic audits by AASHE staff.

This credit is applicable to institutions that are submitting a scored report for the first time under a new version of STARS (e.g., 2.2) OR for a higher rating than currently held. An institution that is renewing an existing rating earned under the same version of STARS (e.g., 2.2) may choose to mark this credit as Not Applicable.

An institution earns the maximum of 1 point available for this credit when it has completed an assurance process that has successfully identified and resolved inconsistencies and errors in its finalized STARS report prior to submitting it to AASHE. Partial points are not available.

Timeframe

Report on assurance provided for the information included in the institution’s current STARS submission. Assurance provided for previous submissions (e.g., reports that have since been reviewed and/or published by AASHE) does not qualify.

Sampling and Data Standards

Not applicable.