| Overall Rating | Platinum |
|---|---|
| Overall Score | 86.87 |
| Liaison | Carrie Metzgar |
| Submission Date | Nov. 5, 2024 |
University of California, San Diego
PA-15: Workplace Health and Safety
| Status | Score | Responsible Party |
|---|---|---|
|
1.49 / 2.00 |
Kris
Morris General Safety Program Manager UC Center of Excellence, General Safety |
Part 1. Health and safety management system
Does the system use a nationally or internationally recognized standard or guideline?:
The nationally or internationally recognized OHSMS standard or guideline used:
If no, provide:
UC San Diego has an OHSMS, known as the Injury and Illness Prevention Program (IIPP). The UC San IIPP helps employees understand and avoid workplace risks. Environment, Health & Safety (EH&S) developed the campus-wide IIPP document which helps guide all supervisors and employees: https://blink.ucsd.edu/safety/occupational/hazard/IIPP/index.html
The IIPP has 5 main goals:
1. Protect the health and safety of employees.
2. Improve employee morale.
3. Reduce workers' compensation claims.
4. Reduce the time spent to replace or reassign injured workers.
5. Minimize the potential for code-violation penalties from regulatory agencies.
Responsibility for maintaining a safe workplace has been delegated from the Chancellor to department heads, managers, and supervisors. Responsibilities are broken down into 6 main duties:
1. Hazard identification and awareness – Conduct periodic safety inspections of all spaces. Use the IIPP forms appropriate for your facility.
2. Accident investigation – Investigate all accidents, injuries, and near-misses, and make appropriate changes to minimize recurrence.
3. Hazard mitigation – Correct conditions that are discovered during inspections or reported by employees.
4. Training – Know the hazards employees face and ensure they're trained to perform their work without illness or injury. Initial IIPP training is required for every UC San Diego employee. EH&S also offers specialized safety training in many areas.
5. Communication – Ensure a free flow of safety information through bulletin boards or periodic discussions. Encourage employees to report potential safety problems.
6. Documentation – Keep safety training, inspection, and accident investigation documents in a centralized file handy for inspectors.
Part 2. Incidents per FTE employee
Full-time equivalent of employees:
If the institution wishes to report on other on-site workers, provide:
A brief description of the methodology used to track and calculate the number of recordable incidents of work-related injury or ill health :
UC San Diego annually reports incidents of work-related injuries and illnesses using the CalOSHA Form 300A, per state requirements. The 2023 CalOSHA Form 300A is provided below as an attachment and is based on data using the annual average number of employees and the total hours worked by all employees. As shown in Form 300A, the annual average number of employees in 2023 was 29,907 and the total hours worked by all employees was 41,999,168. PRE-5 data was not carried over for this credit due to standard reporting procedures differing per CalOSHA requirements. The annual average number of employees (29,907) is the headcount of all staff, faculty, and student employees for the main campus, Scripps Institution of Oceanography, and outlying support areas (excluding UC San Diego hospitals); they do not report using FTE of employees nor is this information able to be extracted. This includes all employees: full-time, part-time, temporary, seasonal, salaries, and hourly.
UC San Diego uses the Total Recordable Incident Rate (TRIR) formula as provided by CalOSHA:
TRIR = Total number of recordable cases X 200,000/total hours worked by all employees
UC San Diego TRIR = 409 recordable cases X 200,000/41,999,168 hours worked = 1.9
All incidents are reported to the university through: Report an Injury, Safety Concern, Near-Miss, or COVID-19 Safety Concern (https://ehs.uci.edu/forms/report-injury/index.php) and reported to UCI Workers’ Compensation and EHS office. Incidents are determined to be recordable by the Workers’ Compensation office.
Campus funded employees must notify their supervisor and complete an incident report located on https://blink.ucsd.edu/safety/occupational/reporting.html. UC San Diego Workers’ Compensation Office is required to report serious injury or illness to Cal/OSHA within 8 hours from the time of the incident.
Annual number of recordable incidents of work-related injury or ill health per 100 FTE employees:
Optional Fields
Additional documentation to support the submission:
Data source(s) and notes about the submission:
Work-Related Injury and Illness Statistics: https://blink.ucsd.edu/safety/risk/workers-comp/statistics.html
- Contains links to five year records of UC San Diego's OSHA 300A Form.
Additional supporting information about Cal/OSHA and Federal OSHA:
Cal/OSHA – Cal/OSHA protects and improves the health and safety of working employees in California through setting and enforcing standards, providing outreach, education, and assistance, and issuing permits, licenses, certifications, registrations, and approvals.
Federal OSHA – With the Occupational Safety and Health Act of 1920, Congress created the Occupational Safety and Health Administration (OSHA) to ensure safety and healthful working conditions for workers by setting and enforcing standards and by providing training, outreach, education, and assistance.
Point of contact for credit information:
Kris Morris, General Safety Manager, UC Center of Excellence
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.