|Submission Date||March 5, 2021|
University of California, San Diego
PA-15: Workplace Health and Safety
|1.21 / 2.00||
Energy and Sustainability Manager
Utilities and Sustainability
Does the institution have an occupational health and safety management system (OHSMS)?:
Does the system use a nationally or internationally recognized standard or guideline?:
The nationally or internationally recognized OHSMS standard or guideline used:
A brief description of the key components of the custom OHSMS:
In 1991, the state of California passed legislation (California Labor Code Section 6401.7; California Code of Regulations Title 8, Sections 1509 and 3203)
requiring businesses and institutions to implement an Injury & Illness Prevention Program (IIPP). The UC San Diego Injury and Illness Prevention Program (IIPP) helps employees understand and avoid workplace risks. Environment, Health & Safety (EH&S) developed the campuswide IIPP document which helps guide all supervisors and employees. https://blink.ucsd.edu/safety/occupational/hazard/IIPP/index.html
The IIPP has 5 main goals:
1. Protect the health and safety of employees.
2. Improve employee morale.
3. Reduce workers' compensation claims.
4. Reduce the time spent to replace or reassign injured workers.
5. Minimize the potential for code-violation penalties from regulatory agencies.
Responsibility for maintaining a safe workplace has been delegated from the chancellor to department heads, managers, and supervisors.
Responsibilities are broken down into 6 main duties:
1. Hazard identification and awareness – Conduct periodic safety inspections of all spaces. Use the IIPP forms appropriate for your facility.
2. Accident investigation – Investigate all accidents, injuries, and near-misses, and make appropriate changes to minimize recurrence.
3. Hazard mitigation – Correct conditions that are discovered during inspections or reported by employees.
4. Training – Know the hazards employees face and ensure they're trained to perform their work without illness or injury. Initial IIPP training is required for every UC San Diego employee. EH&S also offers specialized safety training in many areas.
5. Communication – Ensure a free flow of safety information through bulletin boards or periodic discussions. Encourage employees to report potential safety problems.
6. Documentation – Keep safety training, inspection, and accident investigation documents in a centralized file handy for inspectors.
Annual number of recordable incidents of work-related injury or ill health:
Full-time equivalent of employees:
Full-time equivalent of workers who are not employees, but whose work and/or workplace is controlled by the institution:
A brief description of the methodology used to track and calculate the number of recordable incidents of work-related injury or ill health :
Campus funded employees must notify their supervisor and complete an incident report located on https://blink.ucsd.edu/safety/occupational/reporting.html. UC San Diego Workers’ Compensation Office is required to report serious injury or illness to Cal/OSHA within 8 hours from the time of the incident. Reporting delays can result in Cal/OSHA fines to your department.
*A serious injury or illness is one that requires inpatient hospitalization, or in which an employee suffers a loss of any member of the body or suffers any serious degree of permanent disfigurement.
Special reporting instructions for chemistry/biochemistry incidents only:
Report serious incidents immediately: Call 9-1-1
Secure access to the incident scene and preserve all evidence for no less than 24 hours.
Report the incident immediately by telephone to Environment, Health & Safety.
Follow the procedures below to report the incident to the UC San Diego Workers' Compensation Office.
All employees, follow the steps below when an incident occurs:
1. Notify your supervisor.
2. Report the incident.
3. Get medical treatment at UC San Diego COEM or UC San Diego ERs if needed.
4. File a workers' compensation claim. Link to summaries of reported work-related injury and illness statistics for UC San Diego. https://blink.ucsd.edu/safety/risk/workers-comp/statistics.html. OSHA Form 300A is filled out annually.
Annual number of recordable incidents of work-related injury or ill health per 100 FTE employees:
Website URL where information about the occupational health and safety program is available:
Additional documentation to support the submission:
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.