Overall Rating Gold
Overall Score 80.45
Liaison Tori Grant
Submission Date Dec. 13, 2018
Executive Letter Download

STARS v2.1

University of Calgary
AC-11: Open Access to Research

Status Score Responsible Party
Complete 2.00 / 2.00 Aine Keogh
Specialist, Operational Sustainability & Reporting
Office of Sustainability
"---" indicates that no data was submitted for this field

How many of the institution’s research-producing divisions are covered by a published open access policy that ensures that versions of future scholarly articles by faculty and staff are deposited in a designated open access repository? (All, Some or None):
All

Which of the following best describes the open access policy? (Mandatory or Voluntary):
Voluntary (strictly opt-in)

Does the institution provide financial incentives to support faculty members with article processing and other open access publication charges?:
Yes

A brief description of the open access policy, including the date adopted, any incentives or supports provided, and the repository(ies) used:

There are a number of ways the University of Calgary facilitates open access. The University of Calgary Press (launched in 2010) is one of only a handful of university presses in Canada to make its titles available online for download at no charge. The University of Calgary also has one of the world’s leading open access authors funds, which gives campus authors the choice of publishing their work in open access journals without personal cost. The fund, launched in 2008, was the first in Canada and the sixth in the world. It has broadened the reach and impact of the work of campus authors.

The University of Calgary has created PRISM, is a repository of the university's intellectual output. Established and maintained by Libraries and Cultural Resources to manage, preserve and make available the academic works of faculty, students and research groups. The collection includes faculty publications, masters and doctoral theses, and research output from across Southern Alberta. PRISM is updated regularly, with new works added daily. The University of Calgary, also seeks to make all graduate student thesis available through its Vault. The Vault is a repository and digital archive of University of Calgary theses submitted after June 28, 2012.

In addition to PRISM, Faculty are supported through the University of Calgary's Open Access Author Fund. The fund covers the cost of publishing for eligible campus authors who choose open access journals. This fund, originally $350,000 in total, has been doubled to $700,000. The fund has made over 600 articles available through open access since 2008, and was one of the first in the world to be established.

The University of Calgary's library provides Journal Hosting and Conference Publication Services support for faculty and student publishing. They provide online platforms for publishing processes, assistance in getting started, a secure web site, and long-term preservation for creative and scholarly publications. The library currently hosts 23 journals, 15 of which are open access. Because of their commitment to support open access initiatives, they library also currently waives hosting fees for open access publications.

The University of Calgary is proud to be a gold sponsor of the Public Knowledge Project (PKP), a multi-university initiative developing (free) open source software and conducting research to improve the quality and reach of scholarly publishing. The University of Calgary uses Open Journal Systems, a PKP software, for our Journal Hosting Program. The hosting service provided by Libraries and Cultural Resources (LCR) at the University of Calgary grew out of a CFI-funded project called Synergies. Synergies was a 5-year project that created a country-wide network to support the digital publication and dissemination of Canadian scholarly journals. When the project ended in 2013, Libraries and Cultural Resources at the University of Calgary committed to continuing that support with its hosting services.

The University of Calgary Press embraces open-access publishing and makes as many of our publications as possible available open access i.e. free to anyone who wishes to download them. The University of Calgary Press seeks to ensure that the research of our authors is accessible to its widest possible audience. With our authors' permission, titles are published under a Creative Commons license and will be available for free download in PDF format from individual book pages on our website. Our open-access titles are also published in traditional book format and are available for purchase through bookstores and on-line retailers.

This approach to making research open access is in addition to repository services such as PRISM and the VAULT. PRISM is the digital archive established and maintained by Libraries and Cultural Resources to manage, preserve and make openly accessible the academic works of faculty, students and research groups. PRISM gives University of Calgary researchers a green road to open access, allowing a self-archive mechanism for their research output. The collection includes faculty publications, masters and doctoral theses, and research output from across Southern Alberta. The VAULT is a digital archive of University of Calgary electronic, open access theses submitted after June 28, 2012.

Finally, in addition to the university's own policy and incentives for open access, the Tri-Agency open access policy took effect in May 2015. New rules require researchers who receive public funding to make the results of their work freely accessible online within 12 months of publication. This applies to researchers who receive funding from the Natural Sciences and Engineering Research Council of Canada (NSERC), the Canadian Institutes of Health Research (CIHR) and the Social Sciences and Humanities Research Council (SSHRC).


A copy of the institution's open access policy:
---

The institution's open access policy:

The Academic Council of Libraries and Cultural Resources at the University of Calgary has adopted a mandate to deposit their scholarly output in PRISM: University of Calgary Digital Repository. The repository has been in place since March 2003 and currently provides access to a broad range of scholarly output, including a growing collection of full text university theses.

The text of the mandate is:

"As an active member of the Scholarly Publishing and Academic Resources Coalition, Libraries and Cultural Resources at the University of Calgary endorses the Budapest Open Access Initiative, the Bethesda Statement on Open Access Publishing and the Berlin Declaration.

LCR academic staff members believe that the output of our scholarly activities should be as widely disseminated and openly available as possible. Our scholarly output includes but is not limited to journal articles, books and book chapters, presentations if substantial, conference papers and proceedings, and datasets.

Effective April 17, 2009, LCR academic staff commit to:

1) Deposit their scholarly output in PRISM: University of Calgary Digital Repository

2) Promote Open Access on campus and assist scholars in making their research openly available

3) Where possible, publish their research in an open-access journal


The website URL where the open access repository is available:
Estimated percentage of scholarly articles published annually by the institution’s faculty and staff that are deposited in a designated open access repository (0-100):
---

A brief description of how the institution’s library(ies) support open access to research:
---

The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission:
---

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.