University of Alberta
OP-18: Support for Sustainable Transportation

NORTH CAMPUS The University of Alberta North Campus has four secure bicycle lock-up cages located in the Education Carpark, Stadium Carpark, adjacent to Cameron Library and adjacent to Rutherford Library (new in 2019 with space for 24 bicycles). In 2018 the Cameron Library location was expanded to add 18 more bicycle spaces. Users may purchase monthly or yearly permits from Parking Services at a cost of $10 per month. Security to the cages is provided via a locked gate entry. Both the Stadium Carpark and Education Carpark facilities allow access to a pedway system that affords an interior connection to the adjacent buildings. Shower facilities and lockers are located in the Van Vliet Centre, which is in close proximity to both Education and Stadium Carparks; these facilities are available to all full-time students, faculty and staff who hold a valid University of Alberta identification card. These lockers may be used for free daily or rented for a nominal fee. There are some additional secure bicycle parking facilities provided by individual departments as well as by Residence Services. AUGUSTANA CAMPUS AND CAMPUS SAINT-JEAN At Augustana Campus, there are showers and lockers available to all students and staff in the Convocation Centre, and additional showers in the Theatre Centre. At Campus Saint-Jean, there are showers and lockers available to all students and staff in Pavillon McMahon. Both Augustana and Campus Saint-Jean are small campuses and these buildings are within a 5 minute walk from all other campus buildings.

Bicycle racks are provided throughout the university's campuses. In certain residences, there is longer-term indoor bicycle storage available.

PEDESTRIAN, BICYCLE, AND SPACE DEVELOPMENT PLANS https://www.ualberta.ca/vice-president-facilities-operations/forms-and-documents https://www.ualberta.ca/vice-president-facilities-operations/planning/office-of-the-university-architect/campus-planning The university’s grounds are restricted to pedestrians, bicycles, service vehicles and emergency vehicles only, allowing safe and accessible movement around campus. Personal vehicles may park in lots or structures located on the periphery of campus. Furthermore, there is a bus loop to serve the transit centre, centralizing the route of transit vehicles passing through campus. The university's Pedestrian and Bicycle Plans are included in both Appendix XX of the Long Range Development Plan (LRDP, written in 2002 and amended in 2014) and the North Campus Open Space Plan (June 2014). NORTH CAMPUS OPEN SPACE PLAN The university's North Campus Open Space Plan describes the campus pedestrian network as well-developed and fine-grained, meeting the needs of campus users. Pathways connect to all parts of the grounds. Whenever new development occurs, new pathways are created. It also notes that the surface pedestrian network is supplemented by pedway connections between buildings, providing alternate pathways for winter months. Pedestrian paths are multi-use and also facilitate the movement of bicycles around campus. Bike lanes in the surrounding communities (116 Street, 112 Street, 110 Street, University Avenue, and Saskatchewan Drive) connect the campus to the city’s bicycle network. The open space plan also strives to guide the design of exterior environments by promoting universal accessibility, feelings of safety and security, and providing clear wayfinding on campus. Actions taken to enhance these characteristics of campus include: • Providing safe and clear access to cycling infrastructure. • Providing clear and well-lit pedestrian routes around the campus perimeter. • Providing emergency access routes designed to facilitate access while also creating a high-quality pedestrian environment. • Reducing pedestrian, vehicle and cyclist conflicts through clear and legible design standards. LRDP APPENDIX XX The LRDP reinforces an integrated approach to enhance pedestrian and bicycle routes and improve movement throughout campus. Creating areas of campus that are designed exclusively for pedestrians and bicycles increases safety, makes it more comfortable to move around campus, and provides an opportunity for improved circulation and wayfinding. The university is also working with the City of Edmonton to provide additional shared-use network routes to better link the campus to the rest of Edmonton. This promotes increased use of the paths and provides a safer route for campus commuters. 89 AVENUE STUDENTS' BOULEVARD MULTI-MODAL TRANSPORTATION INTEGRATED TRANSPORTATION PLANNING CONCEPT, STRATEGY, AND GUIDELINES In 2019-2020, the Office of the University Architect (OUA) engaged with UAlberta students, faculty, staff and other key stakeholders to learn and hear about the experience of people walking and cycling along 89 Avenue from 110 Street to 116 Street, Students' Boulevard, on North Campus. This consultation project will give important feedback to OUA's consulting team, helping them create an integrated design that supports multiple modes of transportation. The proposed plan focuses on safety and will also align with the North Campus Open Space Plan, North Campus Cycle Routes Conceptual Planning Study, and campus operations and maintenance procedures. ACTIVE TRANSPORTATION ISSUES AND OPPORTUNITIES ANALYSIS Over the summer of 2018, a graduate student in the Urban Planning program worked as an Active Transportation Intern with staff in Facilities and Operations (Office of the University Architect (OUA) and the Energy Management and Sustainable Operations (EMSO)). The intern conducted a stakeholder engagement-based assessment of issues and opportunities for active transportation at the University of Alberta’s Edmonton campuses. The student designed and led several stakeholder workshops, applying their knowledge in planning, architecture and design to complete this work.

SUSTAIN SU BIKE LIBRARY AND WORKSHOP http://su.ualberta.ca/services/sustainsu/projects/bikelibrary/ The Sustain SU Bike Library is a service of the Students' Union, supported by the university with space. The Bike Library has an inventory of approximately 50 bicycles, which are rented out from April to November to students, staff,faculty and community members. Bicycles are rented by the week for up to four weeks. For a $120 deposit and a $15/week fee, renters get a bike, u-lock, a bell and two lights. A deduction from the $120 deposit may occur if damage is noted or if any of the accompanying accessories are not returned. The Bike Library does not provide helmets, although their use is strongly encouraged. In addition, the Bike Library offers bicycle repair services, provided by their mechanic, who holds a paid position of 15 hours a week from May to August and 10 hours a week from September to April. This position has been supported by the University of Alberta since 2009. In addition, volunteer bicycle mechanics are trained to perform inspections and repairs. Staff and volunteers are focused not only on providing repairs, but also ensuring that patrons understand how to do the repairs for themselves for the next time they are needed. Our workshop and large inventory of tools is open for the campus community to come in and work on their own projects as well. This service allows clients to have their bicycles repaired, free of charge, and also encourages them to learn helpful repair skills. The open workshop space also fosters a diverse cycling community on campus. The Sustain SU Bike Library & Workshop also periodically hosts bike checks during the school year; anyone on campus or public members can bring their bicycle and receive a free inspection and tune-up. Workshops are also offered on topics such as basic bike maintenance and winter cycling.

The University of Alberta offers three such programs: UNIVERSAL TRANSIT PASS (U-PASS) https://www.ualberta.ca/current-students/upass.html The Universal Transit Pass (U-Pass) provides all full- and part-time undergraduate and graduate students with a transit pass that is valid 24 hours a day, seven days a week on all forms of municipal transit during the terms that students purchase the U-Pass. The U-Pass is discounted by 66 per cent of the full price. The university subsidizes the cost of the pass to facilitate the discount. FACULTY/STAFF ADMIN PASS https://www.onecard.ualberta.ca/transit All faculty and staff receive a limited-use transit pass at no charge. This pass allows staff members to travel at no charge between North Campus, South Campus and Enterprise Square, as well as the Royal Alexandra Hospital, via City of Edmonton light rail transit. This facilitates staff-share requirements. The university also subsidizes the cost of this pass. INTER-CAMPUS SHUTTLE All staff, students and faculty traveling between North Campus and Campus Saint-Jean are eligible for free shuttle service, operating hourly during school hours.

UNIVERSITY OF ALBERTA CARPOOL PROGRAM http://www.asinfo.ualberta.ca/ParkingServices/ParkingInitiatives.aspx The university offers staff and student subscribers premium-location carpool parking stalls in high-demand facilities. Current carpool parking locations are in the Jubilee Carpark adjacent to the Edmonton Clinic Health Academy in the heart of North Campus, in the Windsor Carpark on the Northwest side of North Campus, at the Peter Lougheed Leadership College, and in Lot E next to the Centennial Centre for Interdisciplinary Science. A carpool is defined as three or more staff or students, residing at different addresses, who choose to drive together as their regular means of commuting to the university. All members of the carpool, as well as all vehicles that may be used in the carpool, must be registered with Parking Services. Carpool members are assigned one carpool permit to share, and they share the cost of the permit. The permit is transferable among any vehicles registered in association with the carpool. Only one registered vehicle may be parked at any given time with the carpool permit. Any additional vehicle(s) parked must display a valid parking permit. Parking Operations will arrange to split the cost of the carpool permit equally among the members and collect it through any accepted means of payment (payroll deduction, monthly credit card, debit).

The university has partnered with Pogo/CommunAuto, a local company that operates a commercial car-sharing program available to any of the university's staff, students and visitors who subscribe to the service. The partnership agreement provides free parking for Pogo/CommunAuto users in designated campus areas.

There are five Level 2 charging stations—one for public use, three for university fleet vehicles, and one for researchers and visitors at the Augustana Miquelon Lake Research Station. They are located at Lister Hall (fleet only), Stadium Car Park (one fleet, one public), Augustana Campus (fleet only), and the Augustana Miquelon Lake Research Station (researchers and visitors). The stations are being monitored for usage so that additional stations may be added as required.

The university makes telecommuting arrangements or arrangements to work from a different location on a case-by-case basis. These arrangements have been put into place for both academic and support staff. The arrangements are negotiated between the manager and the staff member to meet the needs of both the institution and the employee; and assistance is provided with benefits and other necessary arrangements (e.g. Workers Compensation Board requirements). Examples include support staff such as medical transcriptionists and academic staff such as faculty and management staff. As of mid-March 2020 University operations have switched largely to remote working arrangement due to the COVID-19 pandemic. Employees who are not required to perform work from the physical worksite are encouraged to work from home. This arrangement will continue through the remainder of the pandemic situation.

MODIFIED HOURS OF WORK FOR SUPPORT STAFF The University of Alberta’s Support Staff Agreement contains specific terms for Modified Hours of Work which cover both compressed work weeks and flexible hours. The Article (4.05) states: (a) Where shifts and/or hours of work, different from those contemplated in clause 4.02 are initially proposed, the following terms will apply: (i) The proposed terms must not result in a gain or loss in benefits or rights under this Agreement. (ii) The proposal will not negate any terms in the Agreement; and any modifications must be specified in writing, including the positions or individuals to whom it will apply. (iii) Such a proposal may only be implemented where the Union and the Employer have agreed, in writing, to the required modifications of the terms of this Collective Agreement, and the majority of the employees affected have approved. Modified hours of work may be proposed by either the employees or the employer, and are implemented on a case-by-case basis, either for groups or individual employees. Terms of the agreement vary on a case-by-case basis. MODIFIED HOURS OF WORK FOR ACADEMIC STAFF Generally, academic staff at the university are self-scheduling, or they negotiate hours of work with their managers. This allows individuals or groups of individuals to work hours that meet the needs of both the individual and the institution. The agreements with the academic staff association are silent with respect to hours of work.

CYCLING SAFETY AND SECURITY PROMOTION https://www.ualberta.ca/vice-president-finance/protective-services/information-safety/dont-feed-the-thieves/bike-theft-july-2017.html Protective Services at the university supports the safety and security of cycling to the university by educating the university community on how to properly secure bicycles, by tracking bike thefts, by conducting passive surveillance of bicycle theft hot spots to discourage theft, and by promoting bicycle registration through Bike Index to better enable identification and recovery of stolen bicycles.

ADDITIONAL RESPONSIBLE PARTIES: Parking Services Information: Randa Kachkar Associate Director Parking Services Ancillary Services Facilities & Operations Transportation Services Information: Jim Laverty Manager Transportation Services Facilities & Operations Students' Union Information: Michelle Kim Program Lead, Sustain SU Students' Union Macey Nortey Services Team Lead Students' Union Telecommuting and Condensed Work Week Information: Marj Cayford Senior HR Partner Human Resource Services