Overall Rating Gold
Overall Score 82.53
Liaison Pierre Lemay
Submission Date Dec. 23, 2016
Executive Letter Download

STARS v2.1

Universite Laval
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 2.50 / 3.00 Pierre Lemay
Development Advisor
Office of the Vice Rector, External and International Affairs and Health
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
The policies, guidelines or directives:

Relevant extracts of the policy
Université Laval’s acquisition policy sets out general terms and principles for the procurement of products, equipment, and services and the awarding of construction contracts and defines how responsibilities are shared. It also outlines the main rules for disposing of property declared to be surplus.

2.1 Responsible procurement
University Laval’s commitment to sustainable development extends to acquisitions in the form of responsible procurement or purchasing. Responsible purchases are acquisitions that take into account the social, economic, and environmental impact of products, services, construction work, production or execution chains, and acquisition process logistics.

In choosing products and suppliers, Université Laval looks for the following:
1. Suppliers and their business partners who respect fundamental individual and employee rights and are committed to adopting responsible practices;
2. Products, equipment, and supplies that minimize their environmental footprint and their negative impacts on the environment or their users throughout their life cycle;
3. Acquisitions that take into consideration the institution’s available financial resources and financial sustainability by accounting for, to the fullest extent possible, all costs related to property ownership, including purchase, start up, maintenance, and operating costs as well as worker safety and end-of-life management.

2.13 Purchase of used equipment
As a general rule, Université Laval acquires new property that comes with appropriate warranties. However, in accordance with the terms of this policy and in order to promote the reuse of products, Université Laval accepts the acquisition of used property as long as it is of good quality and comes with appropriate warranties.

Full document: https://www.ulaval.ca/fileadmin/developpement_durable/documents/politique_acquisition.pdf


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

Université Laval use LCCA for certain types of projects and products. In 2015-2016, two types of products were evaluated using LCCA: Vehicle and Multi-function printer.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

Since 2003, Université Laval includes in its main cleaning contracts clauses (sections) for the use of environmentally friendly products. For every $100,000 worth of products purchased, $79,710 is spent on Green Seal or EcoLogo certified products.


Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
No

A brief description of the published sustainability criteria for construction and renovation products:
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Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
Yes

A brief description of the published sustainability criteria for IT products and services:

Université Laval has guidelines for purchasing electronic equipment such as computers, servers, microcomputers, printers, network equipment, backup units, monitors, and keyboards. (in French: http://www.sf.ulaval.ca/categorieproduits/eqinf.html) and more specific guidelines for purchasing printers (in French: http://www.sf.ulaval.ca/approvisionnement/pdf/Fiche-AR_imprimante.pdf)


Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
Yes

A brief description of the published sustainability criteria for food services:

All food services must comply with sustainable development contract clauses for operating a service outlet on campus. For example, they must give preference to locally produced or processed products, only sell fair-trade-certified coffee, and offer training to familiarize new employees with waste sorting procedures. To see the complete list of requirements (in French only): http://www2.ulaval.ca/fileadmin/developpement_durable/documents/ServicesAlimentaires-DevisExploitation-ExtraitDD.pdf

Approved caterers are also required to observe contact clauses on responsible food service: http://www2.ulaval.ca/mon-equilibre-ul/manger-sur-le-campus/services-de-traiteurs-accredites/exigences-dd.html


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
Yes

A brief description of the published sustainability criteria for garments and linens:

Université Laval’s acquisition policy recommends choosing suppliers and their business partners who respect fundamental individual and employee rights and are committed to adopting responsible practices.


Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
No

A brief description of the published sustainability criteria for professional services:
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Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
Yes

A brief description of the published sustainability criteria for transportation and fuels:

Yes, via the various tenders and programs:
- Prioritize the purchase of electric vehicles for our UL fleet
- Car rental services with hybrid and electric vehicles available at all times
- Messenger service with a preferential margin for propane or electric vehicles
- Purchasing electricity as a first choice and whenever possible for the central heating and cooling unit on campus


Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
Yes

A brief description of the published sustainability criteria for wood and paper products:

Université Laval prefers to purchase paper that is FSC certified and made from post-consumer materials. Currently, 100% of the campus paper supply is FSC certified and contains between 30% and 100% post-consumer content (depending on the paper's use). Read the guidelines (in French): https://www.srep.ulaval.ca/cms/page59883.html


Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
Yes

A brief description of the published sustainability criteria for other commodity categories:

Laboratory Supply
Research and education laboratories at Université Laval are veritable sources of learning and innovation. By the nature of their activities, they consume energy and water, in addition to producing residual materials. Improve the balance of a laboratory while maintaining the quality of its research and following good safety practices, it is possible!

As part of its sustainable development policy, the University encourages researchers to adopt behaviors and make purchases that have a positive effect on the environment. It is up to everyone to consider the amendments that are applicable in the community. To accompany them in this process, the Finance Department has produced different fact sheets.
https://www.ulaval.ca/en/sustainable-development/categories-of-actions/sustainable-infrastructure/responsible-laboratories.html


The website URL where information about the programs or initiatives is available:
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Additional documentation to support the submission:
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