| Overall Rating | Silver |
|---|---|
| Overall Score | 45.57 |
| Liaison | Steven Sypniewski |
| Submission Date | Jan. 24, 2025 |
SUNY Buffalo State
OP-9: Sustainable Procurement System
| Status | Score | Responsible Party |
|---|---|---|
|
2.20 / 7.00 |
Sarah
Reid Campus Planner Campus Planning |
9.1 Supplier code of conduct
Copy of the institution’s supplier code of conduct:
Online location of the institution’s supplier code of conduct:
Does the institution’s supplier code of conduct include one or more expectations in regard to environmental impact that exceed or are additional to regulatory compliance?:
Does the institution’s supplier code of conduct include one or more expectations in regard to the treatment of workers that exceed or are additional to regulatory compliance?:
Does the institution’s supplier code of conduct include one or more expectations in regard to governance and ethical business practices that exceed or are additional to regulatory compliance?:
Does the institution’s supplier code of conduct include one or more expectations in regard to the advancement of sustainability in the supply chain?:
Does the institution’s supplier code of conduct include one or more expectations of monitoring and review?:
The Reporting Tool will automatically calculate the following figure:
9.2 Percentage of bid solicitations that identify sustainability considerations
Percentage of bid solicitations that identify product sustainability specifications:
Percentage of bid solicitations that identify supplier sustainability considerations:
Description of the methodology used to assess the institution’s bid solicitations:
If claiming points for this indicator, at least one of the following two fields is also required:
Document supporting the percentage of bid solicitations reported:
The Reporting Tool will automatically calculate the following figure:
9.3 Average weight given to sustainability considerations in bid appraisal
Average weight assigned to supplier sustainability considerations in the institution’s bid appraisal process:
Narrative outlining how the average weights given to sustainability considerations were determined:
NA
The Reporting Tool will automatically calculate the following figure:
9.4 Percentage of contract spend with social impact suppliers
Performance year for contract spend:
Local currency code:
Total annual contract spend:
Annual contract spend with social impact suppliers:
Narrative and/or website URL providing an a overview of the institution’s contracts with social impact suppliers:
· All NYS contracts are reported on the NYS website Open Book New York : Open Book New York – Office of the State Comptroller for public viewing.
o Buffalo State University uses the reporting available in the New York State Contract System as an agency only reporting tool.
Description of the methodology used to assess the institution’s contract spend with social impact suppliers:
The methodology used to collect the campus contract spend is that required to be used by the SUNY wide office of MWBE. The reporting tool within provides a report of MWBE utilization by SUNY campuses, and allows the campus to set the parameters and criteria of the report to include, timeframe (start and end date), payment type (PO’s contracts, Pcards) Campus location. This information is verified and validated on a quarterly basis by the SUNY office of MWBE for final reporting available here.
The Reporting Tool will automatically calculate the following two figures:
Points earned for indicator 9.4:
Optional documentation
9.1
· Does the institution have a published code of conduct to guide suppliers on the institution’s social and environmental expectations for them? (required). Expectations may include, for example, a general commitment to help the institution advance its sustainability goals and/or compliance with existing social and environmental regulatory requirements or policies.
o SUNY Buffalo State has implemented NYS Executive order 22-Green Purchasing into our routine Procurement practices. In doing so, we require the purchase of commodities, services, and technology that meet the approved green procurement specifications listed. Approved GreenNY Specifications | Office of General Services
o Buffalo State provides potential suppliers the document ‘How to Do Business with US’ which provides a summary of our specific mission and values at Buffalo State, along with our regulatory requirements. (Attached) It is published here: SUNY Buffalo State-How to Do Business With Us.pdf
o Suppliers are also provided the document ‘Doing Business with New York State’ which provides information and resources to suppliers on procurement priorities and processes which cover a wide variety of topics inclusive of social and environmental expectations. Doing Business With New York State (buffalostate.edu)
· Copy of the institutions supplier code of conduct: Attached as How to Do Business with Us’
· Online location: SUNY Buffalo State-How to Do Business With Us.pdf
· Does the institutions supplier code of conduct include one or more expectations in regard to environmental impact that exceed or are additional to regulatory compliance?
o Yes; for example we require our campus-wide janitorial cleaning supplies to be fully ‘green’ as outlined in Executive Order 22
· Treatment of Workers:
o Suppliers whom contract with Buffalo State are required to sign and adhere to NYS Executive Order No. 177: prohibiting discrimination and harassment based on age, race, creed, color, national origin, sex, etc. related t their employees, labor organizations and training programs.
· Governance and ethical business practices :
o Buffalo State requires vendors complete a Vendor Responsibility Questionnaire before issuance of a contract, which covers anti-corruption, fair business practices, etc. ( Attached)
o Additionally, we use resources from over a dozen sources as part of our standard process that are above and beyond this questionnaire to assist in our determination of responsibility-attached.
· Advancement of sustainability in the supply chain:
o We require all suppliers who reply to a formal bid to complete a Diversity Practices Questionnaire which included questions regarding gross revenues paid to certified MWBE’s in NYS, if they provide technical training to MBWE’s, and if their proposed sub-contractors require the use of a MWBE utilization plan.
· Monitoring and Review:
o Buffalo State performs annual spend reporting related to MWBE utilization, as well as annual reporting related to green purchasing and related expenditures and compliance.
Additional documentation for this credit:
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.