|Submission Date||March 5, 2021|
State University of New York College of Environmental Science and Forestry
OP-11: Sustainable Procurement
|3.00 / 3.00||
Assistant Director of Business Affairs
Does the institution have written policies, guidelines, or directives that seek to support sustainable purchasing across multiple commodity categories institution-wide?:
A copy of the policies, guidelines or directives:
The policies, guidelines or directives:
The SUNY-wide Green Purchasing Policy:
On April 28, 2008, New York Governor David Paterson signed an executive order establishing a New York State "Green Procurement and Agency Sustainability Program," to promote policies within state agencies and authorities that reduce the consumption of materials and energy and reduce potential impacts on public health and the environment. As a result, SUNY is required, where applicable, to purchase environmentally-friendly commodities, services and technology and develop sustainability and stewardship programs.
The SUNY-wide Minority and Women Owned Business Enterprise (MWBE) Program:
This program of the State University of New York strives to assure that MWBE firms around New York State are given equal opportunities to have business with all SUNY campuses in various fields including construction, construction consultants, commodities and consultant/services.
Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Which of the following best describes the institution’s use of LCCA?:
A brief description of the LCCA policy and/or practices:
The LCCA is used mainly in the construction and operation of the facilities. The State University Construction Fund directives 1B-7 mandate the design of the building for both renovation and construction to adhere to the requirements of EO 88. Section 4 c requires a detailed payback analysis of each system with the computer analysis utilizing annualized weather data. Appendix A describes the modeling , the benchmark is ASHRAe 90.1-2010 PRM.
LCCA is also used in operations for utility consumption and use / cost projections.
Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services?:
A brief description of the published sustainability criteria for chemically intensive products and services:
ESF shall purchase cleaning materials/products, disposable janitorial paper products and trash bags that comply with the below criteria:
- Cleaning products shall meet Green Seal GS-37 standards, if applicable, or if GS-37 is not applicable, products should comply with the California Code of Regulations maximum allowable Volatile Organic Compounds (VOC’s) levels
- Disposable janitorial paper products and trash bags shall meet the minimum requirements of U.S. EPA’s Comprehensive Procurement Guidelines
More information included in OP 9 and OP 13
Does the institution have published sustainability criteria to be applied when evaluating consumable office products?:
A brief description of the published sustainability criteria for consumable office products:
Per New York State Executive Order 4, all affected state entity publications shall be printed on 100% post-consumer recycled content paper. Where paper with 100% post-consumer recycled content is not available or does not meet the required form, function and utility, paper procurements shall use post-consumer recycled content to the extent practicable. Non-recycled content shall be derived from a sustainably-managed renewable resource and certified as such through an appropriate third-party certification program recognized by the paper industry, such as the Forest Stewardship Council (FSC) or Sustainable Forestry Initiative (SFI) to the extent practicable unless the cost of the product is not competitive. To the maximum extent practicable and whenever feasible, affected state entities shall apply these standards to other printed items such as brochures, envelopes, letterheads, business cards, and forms. In addition, affected state entities are encouraged to print publications and other printed items on processed chlorine free (PCF) paper to the maximum extent practicable.
A recycled paper logo or the words “Printed on Recycled Paper” shall be printed on all affected state entity publications printed on recycled paper.
Duplexing and Reporting of Paper Use:
All affected state entity publications shall be printed on two sides to the maximum extent practicable.
All contracts for printing shall require the contractor to report to the ordering entity on the invoice the amount of paper used by weight or volume of finished product.
Does the institution have published sustainability criteria to be applied when evaluating furniture and furnishings?:
A brief description of the published sustainability criteria for furniture and furnishings:
Sustainable Materials and Supplies Purchasing Policy:
Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) and equipment?:
A brief description of the published sustainability criteria for Information Technology (IT) and equipment:
NYS's GreenNY procurement specifications set guidelines for computers and displays. These specs include environmental performance, packaging, disclosure and recycling guidelines. The full specification text can be found here: https://ogs.ny.gov/greenny/computers-and-displays
ESF Computer and Network Services advises that Departments/units purchase Dell Latitude (5000 series or higher) laptops and Optiplex (5000 series or higher) desktops. These computers meet EPEAT specifications.
Does the institution have published sustainability criteria to be applied when evaluating food service providers?:
A brief description of the published sustainability criteria for food service providers:
The goal is to increase sustainable practices in the State of New York’s food
service operations by encouraging the purchase and use of reusable food service containers and establishing minimum specifications for single-use food service containers and wrappers. The specification establishes a hierarchy of environmentally desirable attributes as follows: reusable; compostable in a commercial or municipal facility; easily recyclable; and made with a minimum percentage of postconsumer recycled content or sustainably harvested content.
In addition, all covered products purchased by affected entities, offered by preferred sources, or on State contract shall not contain perfluorinated chemicals (PFCs) or polystyrene.
Currently at the Trailhead Cafe on ESF's campus, the vast majority of to go containers, all soup cups and lids, all drink cups and lids, napkins, straws and coffee sleeves are compostable (BPI certified) and are collected and sent to a local compost facility. In February 2021, ESF shifted all single use plastic beverage containers in vending machines from plastic bottles to aluminum cans.
Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
A brief description of the published sustainability criteria for garments and linens:
ESF follows the SUNY System's anti-sweatshop policy and a corresponding anti-sweatshop procedure. This policy and procedure are enforced on an ongoing basis, especially with regards to apparel and sports equipment purchases originating from the Department of Athletics and Recreation.
The SUNY Anti-Sweatshop Policy (policy #7559) and the anti-sweatshop procedure (procedure #7560), governs purchases of apparel, textiles, and sports equipment. In accordance with that procedure, anytime ESF or its contractors purchases any of those kinds of items from a vendor, the College requires the vendor to complete a Certification of Compliance with Fair Labor Conditions form, which requires the vendor to certify that the manufacturing of the items the College will be buying "will be done in compliance with all applicable labor and occupational safety laws including but not limited to child labor laws, wage and hour laws and workplace safety laws" (http://www.esf.edu/business/purchasing/procedures.htm).
Does the institution have published sustainability criteria to be applied when evaluating professional service providers?:
A brief description of the published sustainability criteria for professional service providers:
The College follows the State University Construction Fund (CF )and SUNY's guidance regarding procuring architectural and engineering contracts, and this guidance includes factors such as energy conservation, indoor environmental quality, accessibility, and other sustainability factors.
CF and contractors hired to provided professional services (e.g., architectural, engineering) are required to comply with Directive 1B-2 Net Zero Carbon New Buildings and Deep Energy Retrofits of Existing Buildings and Directivtive 1B-7 Sustainability, LEED and Executive Orders,
The Minority and Women Owned Business Enterprise (MWBE) Program of the State University Construction Fund works to assure that MWBE firms are provided the opportunity to share in construction, professional services and supplier opportunities offered by the Fund.
Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels?:
A brief description of the published sustainability criteria for transportation and fuels:
Under New York State Executive Order 4, Green Procurement and Agency Sustainability Program (https://ogs.ny.gov/greenny/executive-order-4-approved-specifications) there are 11 approved specifications in the transportation category such as for pavement sealer, road salts, pavement marking paint, passenger cars, lubricating oils and more.
Website URL where information about the institution’s sustainable procurement program or initiatives is available:
Additional documentation to support the submission:
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.