State University of New York at Brockport
OP-11: Sustainable Procurement

CAMPUS POLICY: https://www2.brockport.edu/live/profiles/5266-environmental-sustainability-policy PROCUREMENT Maintain procurement policies to help sustain markets for sustainable products: • Obtain maximum value by considering both short-term and long-term cost, including environmental impact in purchasing goods and services. • Policies should encourage procurement of products that minimize waste, have high recycled content, use environmentally responsible production methods, demonstrate durability, and are either biodegradable, recycled, non-toxic or energy efficient (i.e., Energy Star). SUNY POLICY: https://system.suny.edu/procurement/green-purchasing/ Green Purchasing On April 28, 2008, New York Gov. Paterson signed an Executive Order establishing a New York State "Green Procurement and Agency Sustainability Program," to promote policies within state agencies and authorities that reduce the consumption of materials and energy and reduce potential impacts on public health and the environment. As a result, SUNY is required, where applicable, to purchase environmentally-friendly commodities, services and technology and develop sustainability and stewardship programs. Executive Order 4 established an Interagency Committee on Sustainability and Green Procurement that is co-chaired by the Commissioner of General Services (OGS) and the Commissioner of the Department of Environmental Conservation (DEC). OGS hosts the GreenNY: State Purchasing and Operations website. In addition to Environmentally Preferable Purchasing details, the OGS site also has information on: Energy Efficiency GreenNY Knowledge Resources Toxics Reduction State Agency Waste Reduction, Reuse, Recycling Conserving Natural Resources Information about Executive Order No. 111, "Directing State Agencies, State Authorities, and Other Affected Entities to be More Energy Efficient and Environmentally Aware;" and Executive Order No.142," Directing State Agencies, and Authorities to Diversify Fuel and Heating Oil Supplies Through the Use of Biofuels in State Vehicles and Buildings can be found on NYS Energy Research and Development Authority's (NYSERDA) website. New York State is also member of the Northeast Recycling Council whose "mission is to advance an environmentally sustainable economy by promoting source and toxicity reduction, recycling, and the purchasing of environmentally preferable products and services."

New York State Green Cleaning Law amends the New York State Education Law and Finance Law to require elementary and secondary schools to procure and use environmentally sensitive cleaning and maintenance products with assistance from, and in accordance with, guidelines prescribed by the OGS Commissioner. The Law went into effect in September 2006. Visit https://ogs.ny.gov/green-cleaning/green-cleaning-policies-and-guidelines

Office supply invoices for paper are audited monthly and departments must justify why they are not purchasing the 100 percent recycled paper. Paper Product Guidelines from Executive Order 4: Commencing no later than July 1, 2008, all copy paper, janitorial paper and other paper supplies purchased by each State agency or authority shall be composed of 100% post-consumer recycled content to the maximum extent practicable, and all copy and janitorial paper shall be process chlorine-free to the extent practicable, unless such products do not meet required form, function or utility, or the cost of the product is not competitive. Commencing no later than July 1, 2008, all State agency and authority publications shall be printed on 100% post-consumer recycled content paper. Where paper with 100% post-consumer recycled content is not available, or does not meet required form, function and utility, paper procurements shall use post-consumer recycled content to the extent practicable. Non-recycled content shall be derived from a sustainably-managed renewable resource to the extent practicable, unless the cost of the product is not competitive. White Copy Paper The following specific actions are necessary when purchasing white copy paper. All white copy paper purchased by each affected entity shall be composed of 100% PCRC and all white copy paper shall be process chlorine-free unless such products do not meet required form, function or utility, or the cost of the product is not competitive. Other Paper Products The following table displays the minimum required specifications and the stricter, preferred purchasing standards to meet when purchasing other paper products such as: non-white copy paper, manila file folders, legal pads, post-it notes, envelopes, map paper, and other office paper products. Minimum required standards Encouraged Standards Recycled content Contain at least 30% PCRC Have 50-100% PCRC or have 100% total recycled content, including at least 30% PCRC Chlorine content Be elemental chlorine-free Be process chlorine-free Third-party certifications N/A Have Green Seal or Forest Stewardship Council certification PVC content Be PVC free N/A Visit https://ogs.ny.gov/greenny/approved-greenny-specifications for batteries, toner and other office related items

The furniture specifications set by OGS can be found here https://ogs.ny.gov/greenny/furniture.

These specifications include guidelines for surplus and refurbished furniture consideration and new furniture. New furniture must follow specific material and chemical content guidelines.

The College at Brockport has their own internal policies for purchasing computers, along with following the Office of General Services contract for purchasing computers. New York State is committed to environmental sustainability and endeavors to procure products with reduced environmental impact. One example of this commitment may be found in Executive Order No. 4 (Establishing a State Green Procurement and Agency Sustainability Program), which imposes certain requirements on state agencies, authorities, and public benefit corporations when procuring commodities, services, and technology. More information on Executive Order No. 4, including specifications for offerings covered by this Contract, may be found at http://www.ogs.state.ny.us/EO/4/Default.asp. The Executive Order No. 4 specification for desktop and laptop computers adopted in October 2008, for example, requires EPEAT (Electronic Product Environmental Assessment Tool) registration, and references other considerations such as trade-in, recycling and use of certain flame-retardant chemicals. State entities subject to Executive Order No. 4 are advised to become familiar with the specifications that have been developed in accordance with the Order, and to incorporate them, as applicable, when making purchases under this Contract. State entities subject to Executive Order No. 4 are further advised to utilize the EPEAT. SUNY Brockport aspires to improve efficiency, sustainability, cost and security as it relates to office printing. Therefore, it is the University’s policy to: establish system-wide print defaults and standards; limit printing to items essential for academic instruction or those items required to perform and complete the University’s business needs (e.g., reports or forms for submission to Federal or State agencies, etc.); direct large print jobs (100 pages or more) to SUNY Brockport’s Printing Services (email); achieve sustainability goals by reducing paper, energy use and carbon footprint; utilize SUNY-approved Beacon software to monitor print volume to better understand and improve our print practices (the specific content of a document is not captured); and enable a centralized print budget. In furtherance of this policy, SUNY Brockport has established the following goals to be achieved by July 2023: Achieve a total cost per copy (TCC) of <$.01; Have 100% of print devices secure and on a campus network; Minimize the use of locally attached desktop devices; Reduce the number of baseline SFPs by more than 50%; Increase the baseline usage of two-sided (duplex) printing by 100%; Increase baseline device utilization by more than 100%; Reduce baseline color print volume by 50%; and Reduce baseline mono volume by 40%.

https://www.suny.edu/sunypp/documents.cfm?doc_id=670#:~:text=The%20State%20University%20of%20New,valuable%20marks%20to%20companies%20that

 All apparel and sports equipment purchased by ANY College at Brockport personnel, regardless of payment funding source, A Fair Labor Certification form must be completed and signed by the intended vendor for the intended product(s) PRIOR to the order being placed. If a vendor refuses or is unable to complete the form, the order cannot be placed and a new source for the product(s) must be determined. Purchases of apparel and sports equipment that are placed directly by departments and then submitted to the funding source, such as BASC, for payment must include the Fair Labor Certificate completed and signed by the vendor before payment can be authorized. Failure to provide this required document with the payment request will result in personal liability for payment. For this reason, retail chain suppliers, such as WalMart and Target, should not be used for such transactions as it will be difficult, if not impossible, to obtain the required documents from such vendors. Citibank VISA account holders are also required to obtain a Fair Labor Certificate from the vendor PRIOR to placing an order. These documents will be required during any/all audits conducted by the University, SUNY Administration and the Office of the State Comptroller. Failure to obtain this information may result in a mandatory reimbursement by the individual to the state account. Non-state funds will not be available.