Southern Illinois University Carbondale
OP-11: Sustainable Procurement

Business partners that work with a public university in Illinois are required to adhere to the Illinois Procurement Code (30 ILCS 500). This code requires prevailing wage, provides preferences to small and minority owned businesses, and allows institutions to set preferences for disposal and acquisition of environmentally friendly products. The Illinois Procurement Code and the Procurement Rules of the CPO for Public Institutions of Higher Education applies to all purchases made by the University. It also mandates additional requirements for the procurement of goods/services above the Small Purchase Limits (ie. RFP/IFB/Sole Sources). The Illinois Procurement code can be found in full here: http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ChapterID=7&ActID=532 Excerpt from Illinois Procurement Code regarding recycled supplies: (30 ILCS 500/45-20) Sec. 45-20. Recycled supplies. When a public contract is to be awarded to the lowest responsible bidder or offeror, an otherwise qualified bidder or offeror who will fulfill the contract through the use of products made of recycled supplies shall be given preference over other bidders or offerors unable to do so, provided that the cost included in the bid of supplies is equal or less than other bids or offers Information in this section (or paragraph) submitted by: Deborah Ann Abell, Director of Procurement Services

While we do not have particular LCCA policies in place, our PSO operations team considers the life cycle cost during equipment and product selection durability, serviceability, energy consumption of the product, etc.). All of these factors enter in the decision making process.

For our design and construction projects, we consider LEED guidelines in support of sustainability goals. Additionally, most manufactured products offer sustainable products that we try to utilize when making product selections. This is good design practice. Unfortunately, we do not have this formally published.

As a standardized campus regarding technology purchases, all computers, regardless of chassis type, and peripherals such as monitors, printers etc purchased by Southern Illinois University are done so through our Dell and Apple contracts. The technology we focus on purchasing are all business class lines of computers and each restricted to a minimum set of specification configurations. We refrain from consumer line purchases. Both Dell and Apple have a long list of EPEAT Gold, Silver and Bronze rated models that we purchase regularly in their business class lines. All technology purchase requests are to be directed to our Information Technology (IT) department. IT will review each order to be sure each meets the minimum standards for campus purchases. Our contract configurations have ESTAR SKUs embedded without the ability for an end user to change them ensuring we receive EPEAT rated product. If a requested configuration meets the standards set for campus, the order is approved. If a requested configuration does not meet IT standards, the request is denied until the submitted configuration is compliant. Sustainability is important at SIU and we take pride in our STARS rating. As such, it is preferred that all computers, peripherals, and other electronic devices purchased by SIU be Energy Star rated/qualified with a Gold, Silver, or Bronze rating by the EPEAT registry whenever possible. Learn more about our STARS rating. The information in this section (or paragraph) submitted by: Shannon Newman, IT Assistant Manager

Recycling: The Vendor shall recycle food, packaging, and other items to the extent that there are available markets and outlets for the products and it meets HAACP as well as state and local sanitation and safety regulations. Vendor shall cooperate/comply with the campus recycling program. SIUC has established a waste reduction and recycling program whose efforts should be considered when completing bid responses. Sustainability: Vendor will work with Student Center Operations and Maintenance Department to implement sustainable practices with regard to utilities, food and paper waste. Vendor commitment to sustainability shall be given consideration including: energy efficient equipment, transportation and distribution of solutions, corporate practices during the manufacturing process, use of recyclable containers, or any other efforts that have been put into practice. Proposers are expected to address any services offered which may assist the University's commitment to waste reduction, recycling of containers, energy efficient machines, or any related services that the proposer may offer. *https://policies.siu.edu/policies/recycling.php We add verbiage in contracts or what our third party vendors put out on their own. For every contract we enter into we have this language in the request for proposals that they must agree to.*We also have that they must pay prevailing wage in the state of Illinois. The information in this section (or paragraph) submitted by: Tena Bennett, Student Center Director

The State of Illinois declares that it is the public policy of the State to promote and encourage the continuing economic development of minority, female and persons with disabilities owned businesses and are provided the opportunity to participate in the State's procurement process as both prime and subcontractors The University is responding by committed to vendor diversification by ensuring that the purchase requisition should be issued to the vendor quoting the lowest total cost. If the requisition is submitted with a vendor other than the lowest-cost vendor, the department (requester) must complete the Small Purchase Waiver Request form documenting the justification for the request. The link for VENDOR SEARCH published criteria(https://procurement.siu.edu/vendor_search/)

Procurement by the University is governed by the Illinois Procurement Code (30 Ill. Comp. Stat. 500/1-1 et seq.) and the rules promulgated there under entitled the Procurement Rules of the Chief Officer for Public Institutions of Higher Education. Sec. 25-75. Purchase of motor vehicles. Where it is stated all gasoline-powered vehicles purchased from State funds must be flexible fuel vehicles. Beginning July 1, 2007, all gasoline-powered vehicles purchased from State funds must be flexible fuel or fuel efficient hybrid vehicles. Also, on and after the effective date of this mandatory Act of the 94th General Assembly, any vehicle purchased from State funds that is fueled by diesel fuel shall be certified by the manufacturer to run on 5% biodiesel (B5) fuel. So in our institution the fuel we purchase from local vendor is B20 to expand the State's use of cleaner-burning, domestically produced biofuels in its cars and trucks. Illinois government has become a major buyer of E85, B20 biofuel and flexible-fuel vehicles. https://policies.siu.edu/other-policies/chapter5/procurement-and-bidding.php http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=003005000HArt%2E+25&ActID=532&ChapterID=7&SeqStart=10500000&SeqEnd=12100000

Our institution has published three major policies which have been implemented to save resources, reduce the University’s waste stream, and improve the market for recycled materials. We believe that each individual's active participation is crucial if the University's program is to be successful. Also, there is an extensive set of State of Illinois purchasing guidelines related to paper purchasing including mandatory purchases of paper with postconsumer content. An excerpt of state laws relevant to this credit is below, and available at http://www.ilga.gov/legislation/ilcs/ilcs5.asp?ActID=532&ChapterID=7 (30 ILCS 500/45-26) Sec. 45-26. Environmentally preferable procurement. (a) Definitions. For the purposes of this Section: (1) "Supplies" means all personal property, including but not limited to equipment, materials, printing, and insurance, and the financing of those supplies. (2) "Services" means the furnishing of labor, time,or effort by a contractor, not involving the delivery of a specific end product other than reports or supplies that are incidental to the required performance. (3) "Environmentally preferable supplies" means supplies that are less harmful to the natural environment and human health than substantially similar supplies for the same purpose. Attributes of environmentally preferable supplies include, but are not limited to, the following: (i) made of recycled materials, to the maximum extent feasible; (ii) not containing, emitting, or producing toxic substances; (iii) constituted so as to minimize the production of waste; and (iv) constituted so as to conserve energy and water resources over the course of production, transport, intended use, and disposal. (4) "Environmentally preferable services" means services that are less harmful to the natural environment and human health than substantially similar services for the same purpose. Attributes of "environmentally preferable services" include, but are not limited to, the following: (i) use of supplies made of recycled materials, to the maximum extent feasible; (ii) use of supplies that do not contain, emit, or produce toxic substances; (iii) employment of methods that minimize the production of waste; and (iv) employment of methods that conserve energy and water resources or use energy and water resources more efficiently than substantially similar methods. (b) Award of contracts for environmentally preferable supplies or services. Notwithstanding any rule, regulation, statute, order, or policy of any kind, with the exceptions of Sections 45-20 and 45-25 of this Code, State agencies shall contract for supplies and services that are environmentally preferable. If, however, contracting for an environmentally preferable supply or service would impose an undue economic or practical hardship on the contracting State agency, or if an environmentally preferable supply or service cannot be used to meet the requirements of the State agency, then the State agency need not contract for an environmentally preferable supply or service. Specifications for contracts, at the discretion of the contracting State agency, may include a price preference of up to 10% for environmentally preferable supplies or services. (Source: P.A. 96-197, eff. 1-1-10.)

Small Purchases: Effective February 15, 2019 (Section 4.2020 of Procurement Rules): Purchases which total more than $20,000, but less than the current State bid limit, must be submitted to Procurement Services with documentation from at least two (2) vendors to illustrate competition. One (1) of the two (2) informal vendor quotes must be from a diverse (female, minority, person with disability, veteran) vendor. If unable to locate a diverse vendor, two (2) informal vendor quotes and a completed Small Purchase Waiver Request Form (with documentation) is required. See upload below.

Sources of data itemized in the sections above.