San Jose State University
OP-11: Sustainable Procurement

The applicable section in the CSU Sustainability Policy: Sustainable Procurement 1. Campuses will promote use of suppliers and/or vendors who reduce waste, re-purpose recycled material, or support other environmentally friendly practices in the provision of goods or services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for suppliers integrating sustainable practices. (14-New) 2. To move to zero waste, campus practices should: (1) encourage use of products that minimize the volume of trash sent to landfill or incinerators; (2) participate in the CalRecycle Buy-Recycled program or equivalent; and (3) increase recycled content purchases in all Buy-Recycled program product categories. (14-New) 3. Campuses shall continue to report on all recycled content product categories, consistent with PCC § 12153-12217 and shall implement https://calstate.policystat.com/policy/6987526/latest/ https://calstate.policystat.com/policy/7865355/latest/ Systemwide, CSU adheres to the following policies and guidelines: -CSU Buy Recycled Handbook: http://www.calstate.edu/csp/special-programs/ -CSU Sustainability Policy: https://calstate.policystat.com/policy/6987526/latest/ -CSU Buy Recycled Products Campaign: https://calstate.policystat.com/policy/7865355/latest/#autoid-8qwgz -Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University https://calstate.policystat.com/policy/6589455/latest/

Energy Reduction: Per the CSU systemwide policy “Energy Conservation and Utilities Management and Energy Consumption Reduction Goal for 2004/2005 Compared to 1999/2000” "When replacing energy consuming and/or utilities infrastructure equipment, the most cost-effective models will be selected. Life cycle costing procedures, instead of first capital cost only, will be utilized as the basis for all future equipment selection. All possible efforts will be made to secure additional funding if required to effect lowest life-cycle procurement”. This is a CSU Policy through the State University Administrative Manual. https://calstate.policystat.com/policy/7056253/latest/

Custodial Products: Soap and cleaning products No parabens and phthalates Low to no VOC Certified: • Green Seal • Ecologo Paint: Water-based paint, graffiti abatement, interior and exterior, and maintenance. 50% Postconsumer Low to no VOC (Clean Air Paints) Green Seal certified

The Chancellor’s Office recently launched a “Sustainable Auto-Sub” program with Staples Business Advantage, one of the CSU’s major vendors. This program will automatically substitute commonly purchased products with more sustainable alternatives that have been identified, eliminating the need for each purchaser to individually evaluate products against sustainability criteria. This program is expected to substantially improve the CSU’s performance in sustainable procurement. https://blogs.sjsu.edu/financeconnect/2017/10/30/staples-advantage-auto-substitution-program/ Sustainable Procurement 1. Campuses will promote use of suppliers and/or vendors who reduce waste, repurpose recycled material, or support other environmentally friendly practices in the provision of goods or services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for suppliers integrating sustainable practices. 2. To move to zero waste, campus practices should: (1) encourage use of products that minimize the volume of trash sent to landfill or incinerators; (2) participate in the CalRecycle Buy-Recycled program or equivalent; and (3) increase recycled content purchases in all BuyRecycled program product categories. 3. Campuses shall continue to report on all recycled content product categories, consistent with PCC § 12153-12217 and shall implement improved tracking and reporting procedures for their recycled content purchases. https://calstate.policystat.com/policy/6987526/latest/#autoid-jmpvj https://calstate.policystat.com/policy/7865355/latest/#autoid-5xya5

Review available items at SJSU Furniture/Equipment Reuse Program: Contains one or more features: • Refurbished • Remanufactured • New with recycled content • Recycled Certified: • Forest Stewardship Council (FSC) • Green Seal The CSU Sustainability Policy has a section on Sustainable Building Practices. Capital planning for state and nonstate facilities and infrastructure shall consider features of a sustainable and durable design to achieve a low life cycle cost. Principles and best practices established by leading industry standards or professional organizations shall be implemented to the greatest extent possible. The CSU is supportive of campuses pursuing third-party accreditation for campus facilities, however the current Department of Finance (DOF) policy does not permit the use of state capital funds for such administrative costs. Therefore, campuses considering outside accreditation shall identify alternative means of funding for associated costs. (04-Adopt) Sustainable design for capital projects is a process of balancing long-term institutional needs for academic and related programs with environmental concerns. In the context of designing to provide for university and academic needs, the following attributes will be considered "sustainable:" (04-Adopt) -Siting and design considerations that optimize local geographic features to improve sustainability of the project, such as proximity to public transportation and maximizing use of vistas, microclimate, and prevailing winds; -Durable systems and finishes with long life cycles that minimize maintenance and replacement; -Optimization of layouts and designing spaces that can be reconfigured with the expectation that the facility will be renovated and re-used (versus demolished); -Systems designed for optimization of energy, water, and other natural resources; -Optimization of indoor environmental quality for occupants; -Utilization of environmentally preferable products and processes, such as recycled-content materials and recyclable materials; -Procedures that monitor, trend, and report operational performance as compared to the optimal design and operating parameters. In order to implement the sustainable building goal in a cost effective manner, the process will: identify economic and environmental performance measures; determine cost savings; use extended life cycle costing; and adopt an integrated systems approach. Such an approach treats the entire building as one system and recognizes that individual building features, such as lighting, windows, heating and cooling systems, or control systems are not stand-alone systems.(04-Adopt) The CSU encourages the use of materials and systems with reduced environmental impacts. The design team (architect/engineer) shall recommend building materials and methods with life cycles (manufacture, installation, maintenance, repair, and replacement) of reduced environmental impacts. Considerations shall include energy efficiency, energy required in the manufacturing process, life cycle duration, and maintenance and replacement costs. (04-Adopt) https://calstate.policystat.com/policy/6589455/latest/ https://calstate.policystat.com/policy/6987526/latest/#autoid-xe74y

The EPP states that IT equipment should be listed on EPEAT and/or Energy Star The CSU will pursue sustainable practices in all areas of the university, including: business operations such as procurement; information technology; student services; food services; facilities operations; design and construction. For the CSU Sustainability Policy, please visit: https://calstate.policystat.com/policy/6987526/latest/#autoid-874kr The CSU campuses may avail themselves of any opportunity to purchase used or remanufactured ITR equipment where a substantial savings and strategic sourcing in cost compared with other alternatives for acquisition of similar equipment justify the purchase. For the CSU contracts and procurement policy, please visit: https://calstate.policystat.com/policy/7865355/latest/#autoid-j88x9 Contractor shall certify in writing the minimum, if not exact, percentage of postconsumer material, as defined in Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to CSU regardless whether the product meets the requirements of Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (PCC 12205). For the CSU General Provisions for Information Technology Acquisitions, please visit: https://www2.calstate.edu/csu-system/doing-business-with-the-csu/contract-services-and-procurement/Pages/vendor-resources.aspx#gp

The applicable section from the CSU Sustainability Policy was included in the 2018 SJSU food service providers and pouring rights solicitation and used as criteria to evaluate providers. The policy was included in the contract for the selected providers. Sustainable Food Service 1. All campus food service organizations should track their sustainable food purchases. Such tracking and reporting will be grounded in the Real Food Challenge guidelines, or equivalent, with consideration to campus requested improvements. Campuses shall strive to increase their sustainable food purchases to 20 percent of total food budget by 2020. (14-New) 2. Campuses and food service organizations shall collaborate to provide information and/or training on sustainable food service operations to staff and patrons. (14-New)

All CSU contracts for the procurement or laundering of apparel, garments or corresponding accessories or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, shall require the contractor to certify that it has maintained a "sweat-free" workplace in compliance with Public Contracts Code Section 6108 and that they adhere to the Sweatfree Code of Conduct as set forth by the California Department of Industrial Relations. https://calstate.policystat.com/policy/7865355/latest/#autoid-2yrak

SJSU supports Small Business Legislation that provides for small business preference where responsibility and quality are equal. The goal of the program is to reach out to the small business community and give responsive and responsible suppliers a fair and equal opportunity to compete for campus business. To achieve this goal, all registered small businesses are granted a 5% bid preference when certification is submitted with bids. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the Disabled Veteran Business Enterprise (DVBE) Participation Program. With the DVBE program, state agencies have a goal to award at least 3% of their annual contract dollars to certified DVBEs. The applicable CSU Sustainability Policy section: Sustainable Procurement 1. Campuses will promote use of suppliers and/or vendors who reduce waste, re-purpose recycled material, or support other environmentally friendly practices in the provision of goods or services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for suppliers integrating sustainable practices. (14-New)

Campus Fleet Vehicles: Requests for fleet vehicle purchases from both self-support (auxiliary) and general fund/academic departments shall be justified in writing and the justification at a minimum shall include the following information, including but not limited to a statement of how the proposed purchase supports CSU's policy to encourage and promote the use of alternative transportation and/or alternative fuels to reduce GHG emissions related to university associated transportation, including commuter and business travel and an evaluation of lower-carbon transportation alternatives evaluated. California State and Federal Fleet mandates: Federal Energy Policy Act – 75% alternative fuel light-duty vehicles AB 32's Bio-energy Action Plan requires 50% of the above 75% light-duty vehicles to be flex fuel (reference: https://www.fueleconomy.gov/feg/flextech.shtml) 10% of all light-duty fleet purchases by campuses and CSU shall be zero emissions vehicles (ZEV) in FY 2017/18, increasing by 5% annually through FY 2024/2025 to a total of 50% of light duty fleet vehicles purchases. For the purposes of this section, ZEVs are fuel cell vehicles (FCV), battery electric vehicles (BEV). Sufficient charging/fueling infrastructure shall be available to support ZEV purchases and utilization. Exemption to above ZEV/BEV requirement: If the campus has Telematics in 100% of ZEV fleet including Plug-in Hybrid Electric Vehicle (PHEV)3 and Hybrid vehicles4 with quarterly reports demonstrating proper charging and use of PHEV vehicles. PHEV vehicles shall be considered ZEVs for purchasing vehicles. Purchasing of light duty vehicles shall follow a priority order. If purchasing other than priority 1 vehicle type, justification in writing must be submitted for each lower priority order type of vehicle. Campuses should consult the DGS lists of vehicles but are not required to use DGS procurement. Other local procurement options that offer better value can be utilized within campus procurement standards and the limits of this section. CSU shall give preference to DGS management memo 12-03: solar reflective colors for light-duty vehicle acquisitions. CSU's shall follow DGS Management Memo 15-03 (SAM Section 3620.1): average MPG requirements for light-duty vehicle acquisitions for any internal and flex fuel vehicle purchases. For the CSU fleet vehicles policy, please visit: https://calstate.policystat.com/policy/6637418/latest/ Campus Transportation and Parking: It is the policy of the CSU to meet the transportation needs of students, faculty, staff and visitors at its campuses with safe, equitable, and cost-effective options. CSU will use the lowest life cycle cost evaluation and greatest number of students, faculty, staff and visitors per vehicle mile traveled (VMT) served to determine its investment of scarce funding into transportation infrastructure that increases mobility and access for all. The CSU shall use transportation options that have the lowest total cost of ownership, lowest carbon emissions and best fit for regional transportation needs to mitigate congestion and pollution while maintaining access to campus. For the CSU Transportation and Parking policy, please visit: https://calstate.policystat.com/policy/7728108/latest/

https://www2.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/Documents/JointMeeting-CPBG-ED.pdf