| Overall Rating | Gold |
|---|---|
| Overall Score | 73.94 |
| Liaison | Caitlin Steele |
| Submission Date | July 21, 2023 |
San Francisco State University
PA-15: Workplace Health and Safety
| Status | Score | Responsible Party |
|---|---|---|
|
1.79 / 2.00 |
caitlin
Steele Dr of Sust & Energy Sustainability |
"---"
indicates that no data was submitted for this field
Part 1. Health and safety management system
Yes
Does the system use a nationally or internationally recognized standard or guideline?:
Yes
The nationally or internationally recognized OHSMS standard or guideline used:
California’s OSHA Injury and Illness Prevention Program (IIPP)
If no, provide:
San Francisco State University has a customized OSHMS based the ILCI, ( International Loss Control Institute), ISRS, (International Safety Rating System) and California’s Injury and Illness Prevention Program (IIPP) requirements in described in Title 8, California Code of Regulations, Section 3203, of the General Industry Safety Orders.
The University’s OSHMS contains the following elements from the California IIPP regulation:
Authority and Responsibilities
Compliance
Communication
Hazard Identification
Accident Investigation
Hazard Correction
Training and Instruction
Allow employee access to the program
Record Keeping
Health & Safety Committees
Some additional elements include:
Auditing
Risk Identification, Evaluation, and Monitoring
Accident Analysis
The SF State IIPP and associated management systems are used to maintain a safe and healthful campus environment for students, faculty and staff and establishes minimum requirements for implementing operation-specific safety plans to prevent occupational injuries and illness. All employees are required to comply with this program and related safety and health policies and practices.
Most elements function and interact using the Plan, Do, Check, Act, model.
HAZARD IDENTIFICATION SYSTEM
For example, the attached two charts show the interaction of processes that work to define the List of Hazards at SFSU, and how that Hazard Inventory interacts with other programs. Not shown on the chart is our newly developed phone app hazard reporting system that allows anyone in the SFSU community to use their phone to send a geolocated photo of a suspected hazard and text to EH&S for investigation,
COMMUNICATION SYSTEM
SFSU uses all of the familiar communication vehicles available for 2 way communication: email, dept safety meetings, training classes, toolbox safety talks, safety memos, make-it-safe awards, all hands meetings, campus memo articles, and safety committees.
SAFETY COMMITTEES
There are several joint safety committees operating on campus: radiation safety, laser/non-ionizing radiation, biosafety, institutional animal care and use committee (IACUC), chemical safety committee, facilities services safety committee, and the campus safety committee that has met monthly without missing a meeting since early 2015.
AUDITIING AND PROGRAM EVALUATION - (a “Check” function)
EH&S programs are audited internally by the EH&S department, and by the CSU Chancellor’s Office auditing department. Annually the CSU Risk Manager’s office also requires us to report on the status of several EH&S programs, Inspections, and Training compliance. Additionally, we are routinely “audited” by various government regulatory agencies. A copy of the annual “Smart Sheet” data for the annual EHS Report to CSU headquarters and our local University President is attached.
Systemwide EHS Annual Report Data Request Form 2022
https://app.smartsheet.com/b/form/2d0ece09563e4def95b67806e9c3a081
ACCIDENT/INCIDENT INVESTIGATION SYSTEM
At SFSU, EH&S uses a modified Systematic Causal Analysis Technique developed by the International Loss Control Institute to identify all potential immediate and underlying (root) causes of events. This allows us to focus on any and all causal issues that may have caused the event, NOT just those that actually did contribute to the event. This is a much more powerful tool that allows us shore up potential weaknesses and maximize our accident prevention efforts.
ACCIDENT ANALYSIS
We review loss data to identify trends, and areas for focus. This acts as a “check” on the accident investigation process.
The University’s OSHMS contains the following elements from the California IIPP regulation:
Authority and Responsibilities
Compliance
Communication
Hazard Identification
Accident Investigation
Hazard Correction
Training and Instruction
Allow employee access to the program
Record Keeping
Health & Safety Committees
Some additional elements include:
Auditing
Risk Identification, Evaluation, and Monitoring
Accident Analysis
The SF State IIPP and associated management systems are used to maintain a safe and healthful campus environment for students, faculty and staff and establishes minimum requirements for implementing operation-specific safety plans to prevent occupational injuries and illness. All employees are required to comply with this program and related safety and health policies and practices.
Most elements function and interact using the Plan, Do, Check, Act, model.
HAZARD IDENTIFICATION SYSTEM
For example, the attached two charts show the interaction of processes that work to define the List of Hazards at SFSU, and how that Hazard Inventory interacts with other programs. Not shown on the chart is our newly developed phone app hazard reporting system that allows anyone in the SFSU community to use their phone to send a geolocated photo of a suspected hazard and text to EH&S for investigation,
COMMUNICATION SYSTEM
SFSU uses all of the familiar communication vehicles available for 2 way communication: email, dept safety meetings, training classes, toolbox safety talks, safety memos, make-it-safe awards, all hands meetings, campus memo articles, and safety committees.
SAFETY COMMITTEES
There are several joint safety committees operating on campus: radiation safety, laser/non-ionizing radiation, biosafety, institutional animal care and use committee (IACUC), chemical safety committee, facilities services safety committee, and the campus safety committee that has met monthly without missing a meeting since early 2015.
AUDITIING AND PROGRAM EVALUATION - (a “Check” function)
EH&S programs are audited internally by the EH&S department, and by the CSU Chancellor’s Office auditing department. Annually the CSU Risk Manager’s office also requires us to report on the status of several EH&S programs, Inspections, and Training compliance. Additionally, we are routinely “audited” by various government regulatory agencies. A copy of the annual “Smart Sheet” data for the annual EHS Report to CSU headquarters and our local University President is attached.
Systemwide EHS Annual Report Data Request Form 2022
https://app.smartsheet.com/b/form/2d0ece09563e4def95b67806e9c3a081
ACCIDENT/INCIDENT INVESTIGATION SYSTEM
At SFSU, EH&S uses a modified Systematic Causal Analysis Technique developed by the International Loss Control Institute to identify all potential immediate and underlying (root) causes of events. This allows us to focus on any and all causal issues that may have caused the event, NOT just those that actually did contribute to the event. This is a much more powerful tool that allows us shore up potential weaknesses and maximize our accident prevention efforts.
ACCIDENT ANALYSIS
We review loss data to identify trends, and areas for focus. This acts as a “check” on the accident investigation process.
Part 2. Incidents per FTE employee
22
Full-time equivalent of employees:
3,993
If the institution wishes to report on other on-site workers, provide:
---
A brief description of the methodology used to track and calculate the number of recordable incidents of work-related injury or ill health :
In the year 2021, Days Away Cases, Days Restricted Cases, and Other Recordable Cases were recorded along with Total Hours Worked.
Annual number of recordable incidents of work-related injury or ill health per 100 FTE employees:
0.55
Optional Fields
Additional documentation to support the submission:
Data source(s) and notes about the submission:
Data from Marc Majewski, Director of Environment, Health, and Safety
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.