San Francisco State University
OP-11: Sustainable Procurement

- CSU Buy Recycled Handbook: http://www.calstate.edu/csp/special-programs/ - CSU Sustainability Policy: http://www.calstate.edu/cpdc/sustainability/policies-reports/ - ICSUAM 5235.00 CSU Buy Recycled Products Campaign: https://csyou.calstate.edu/Policies/icsuam/Pages/5235-00.aspx - Staples Business Advantage $50 Order Minimum (attached): CSULB adheres to a requirement by the CSU that all Staples Business Advantage orders meet a $50 minimum, which minimizes shipping, transportation, and associated fuels and emissions from smaller orders. - Contractors Building Demolition Waste & Recycling Meeting Form 02060A: http://www.calstate.edu/cpdc/cm/forms/#construction - Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University http://www.calstate.edu/eo/eo-987.html

SF State has a Green Cleaning practice directive that advises purchasing of custodial products. It was piloted as a LEED innovation credit in the Mashouf Wellness Center.

SF State's Sustainable Development Framework requires contractors to follow green building guidelines: https://sustain.sfsu.edu/sites/default/files/assets/doc/170616-SF%20State%20Sustainable%20Development%20Framework_Final.pdf SF State also uses the California State University's Sustainability Policy's "Sustainable Building Practices" section for guidance on the procurement of sustainable construction and renovation products. "The CSU shall design and build all new buildings and major renovations to meet or exceed the minimum requirements equivalent to LEED “Silver.” Each campus shall strive to achieve a higher standard equivalent to LEED “Gold” or “Platinum” within project budget constraints. Each campus may pursue external certification through the LEED process."

From CSU General Provisions for Information Technology Acquisitions: Contractor shall certify in writing the minimum, if not exact, percentage of postconsumer material, as defined in Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to CSU regardless whether the product meets the requirements of Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (PCC 12205).

SF State UCORP Vendor Policty" Sustainable and/or recycled products shall be considered for procurement in place of non-sustainable/recycled products whenever such products are available at no additional cost. https://ucorp.sfsu.edu/sites/default/files/documents/procurement-policy.pdf CSU Sustainability Policy: "All campus food service organizations should track their sustainable food purchases. Such tracking and reporting will be grounded in the Real Food Challenge guidelines, or equivalent, with consideration to campus requested improvements. Campuses shall strive to increase their sustainable food purchases to 20 percent of total food budget by 2020."

CSU Sustainability Policy: Campuses will promote use of suppliers and/or vendors who reduce waste, re-purpose recycled material, or support other environmentally friendly practices in the provision of goods or services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for suppliers integrating sustainable practices.

From the CSU Sustainability Policy: "The CSU will encourage and promote the use of alternative transportation and/or alternative fuels to reduce GHG emissions related to university associated transportation, including commuter and business travel."

CSU Buy Recycled Products Policy (includes paper and wood), part of the State University Administration Manual http://www.calstate.edu/csp/special-programs/ POLICY OBJECTIVE This policy articulates the CSU’s requirements related to buying recycled products to ensure procurement and contracting activities are in compliance with applicable regulations. POLICY STATEMENT Campuses shall establish purchasing practices that assure, to the maximum extent economically feasible, the purchase of materials, goods, and supplies that are recycled or have recycled material within their content. Fitness and quality being equal, purchase preference shall be given to recycled products whenever such products are available and the cost of such products is no greater than that of their non-recycled counterparts. The detailed requirements of the Buy Recycle Campaign are established by the State. Campus responsibilities: 1. Purchase Recycled Content Products (RCP) instead of non-Recycled Content Products (RCP) if fitness and quality are equal and the RCP is available at no more than the total cost of the non-RCP. However, campus procurement officers shall allow a price preference for recycled paper and tire derived products. 2. Require all contractors to certify the recycled content of all RCP purchased. For all products, contractors shall be required to certify in writing the minimum percentage, if not the exact percentage, of post-consumer material in the materials, goods, (or supplies) provided or used. This certification shall be furnished under penalty of perjury. 3. Attain the RCP procurement mandates. Campus procurement offices shall strive to meet or exceed the legislative goals and timetables prescribed by the California legislature for the acquisition of recycled products. 4. Submit Buy Recycle procurement reports annually. Campus shall submit to the Office of the Chancellor Buy Recycled reports in accordance with due dates specified on the CSU Contract Services and Procurement Policy Reporting Requirements Schedule. 5. Establish purchasing practices that ensure the purchase of materials, goods, and supplies that may be recycled or reused when discarded.

Office Supplies: Effective November 1st, 2016, a $50 minimum order policy for Staples orders placed through the Campus Marketplace. The sustainability benefits of this change include reduction in packaging and packaging materials that need the be recycled or disposed; reduction in paper and consumables involved in printing packing slips, etc.; most importantly reduction in greenhouse gas emissions by reducing the number of delivery trips associated with multiple small orders. Effective November 13, 2017: Staples automatically substitutes office supply orders with with “sustainable” options when available. This is a California State University-wide policy.