|Overall Rating||Silver - expired|
|Submission Date||May 21, 2019|
OP-11: Sustainable Procurement
|1.25 / 3.00||
Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
A copy of the policies, guidelines or directives:
The policies, guidelines or directives:
Yes. The University has established written policies, guidelines, and directive that we are required to follow to support sustainable purchasing initiatives for:
A. Postconsumer Recycled content products:
1) For purchases greater than $50,000, the University is required to follow the provisions of the Commonwealth of Virginia Procurement Manual for Institutions of Higher Education and their Vendors (https://vascupp.org/hem.pdf) including Section 5. Item G. Recycled Content (page 17).
2) For purchases less than $50,000 (small dollar purchase procedures), the university follows the procedures outlined in the Radford University Procurement and Contracts Procedure Manual. The entire manual can be found at https://www.radford.edu/content/procurement/home/Manual.html. Chapter 30 – Special Types of Purchases includes a provision for Copy Paper (30.1.1) to be purchased per Executive Order #82 (Governor Kaine) “Greening of State Government”, requiring copy paper to be 30% minimum recycled copy paper. Paper meeting this requirement is available on the UVA cooperative contract with The Supply Room Companies.
B. A stated intent to support disadvantaged businesses, social enterprise and/or local community based businesses:
1) In the university’s Level II Memorandum of Understanding with the Commonwealth of Virginia for Delegated Procurement Autonomy, the university must develop an Annual SWaM Procurement Plan, signed by the university president. This plan can be found at: https://www.radford.edu/content/dam/departments/administrative/purchasing/SWaM%20Plans/2019_SWAM_PLAN.pdf
2) The university is required to follow Executive Order Number Twenty (2014) Advancing Equity For Small, Women, and Minority Owned Businesses (Governor McAuliffe)
3) The procedure is outlined in Chapter 12 of Radford University Procurement and Contracts Procedure Manual (https://www.radford.edu/content/dam/departments/administrative/purchasing/Procedures%20Manual/Chapter%2012%20Certified%20Small%2C%20Women-owned%20and%20Minority-owned%20Businesses.pdf)
Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Which of the following best describes the institution’s use of LCCA?:
A brief description of the LCCA policy and/or practices:
Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
A brief description of the published sustainability criteria for chemically intensive products and services:
Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
A brief description of the published sustainability criteria for construction and renovation products:
Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
A brief description of the published sustainability criteria for IT products and services:
The following statement of needs was included in the solicitation issued 11/6/17 for Multifunction Digital Devices & High Speed Printers.
STATEMENT OF NEEDS
Radford University wishes to secure the services of a Contractor to provide Leased Multifunction Digital Devices & High Speed Printer Services as defined in this Statement of Needs.
1. The main objective of the RFP is to create a contractual relationship with a contractor that will provide an all-inclusive managed print service program (including equipment, maintenance, repair, and toner except for paper or as negotiated) for all MFD’s currently in service at the University’s main campus and selected remote sites. The University seeks to form a partnership with one contractor that will replace the existing Maintenance Services agreement and include provisions to allow departments which do not totally participate in the initial implementation, to phase-in as their business processes and priorities become more aligned with an all inclusive managed print concept.
2. The University also seeks to streamline the student pay for print services. The University’s target goals as follows:
• Streamline operations, standardize equipment, and increase efficiency
• Reduce energy consumption
• Reduce space needs
• Reduce the environmental impact (support sustainability)
Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
A brief description of the published sustainability criteria for food services:
We contract our food services with Compass Group USA (Chartwells). We included the following statement in the RFP that was issued July 27, 2011:
G. Sustainability Requirements:
1. Radford University is committed to being a model for sustainable campus practices and policies and has been recognized for our stewardship of economic, social, and environmental resources and for our academic commitment to sustainability. Sustainability is part of the University mission, and it is critical that the Contractor understand the commitment that the University has made to this issue. Food vendors who support this concept are specifying products from farms and vendors that produce food in environmentally friendly and socially responsible ways, educating consumers and others, in the food systems about the benefits of sustainable agriculture and practices. Additional consideration will be given to those proposals that demonstrate the ways in which they will help the University attain its sustainability goals.
2. The Contractor shall support and procure food products that meet sustainability standards in the areas of pesticide reduction, soil and water conservation, wildlife habitat conservation, care for livestock, and safe and fair working conditions to the maximum extent feasible during the performance of this contract.
3. The Contractor shall utilize sustainable, “green” cleaning products to the maximum extent feasible during the performance of this contract, with an emphasis on using products that are: biodegradable, less toxic, with minimal use of unnecessary dyes and fragrances.
4. The Contractor shall participate in future campus based education efforts to promote awareness and understanding of sustainable agriculture, benefits of local foods, organics, and of “green” products and systems (i.e. recycling and composting).
5. The Contractor shall reduce the environmental impact, where and when feasible, created by disposable “to go” food and beverage containers by using biodegradable containers and utensils whenever possible. Additionally, efforts shall be made to maximize opportunities to reduce overall packaging required for food (i.e. use of paper wraps for sandwiches rather than traditional plastic “to go” containers that are unnecessarily bulky and take longer to biodegrade).
6. The Contractor shall use paper napkins made with high levels of post-consumer recycled content.
7. The Contractor shall provide annual and quarterly reports to the University documenting the total cost and percent of purchases made from local vendors (within 250 miles of the University) for fruits, vegetables, dairy, flour, eggs, beef, pork, chicken, and fish. The goal shall be to maintain minimum annual levels of local foods while increasing the rate one percent per year over the life of the contract.
8. The Contractor shall coordinate the collection of materials from recycling bins for all catered events that serve beverages or other items in recyclable containers.
9. Where available, and within reasonable costs, the Contractor shall seek to purchase equipment that is Energy Star rated.
Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
A brief description of the published sustainability criteria for garments and linens:
Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
A brief description of the published sustainability criteria for professional services:
Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
A brief description of the published sustainability criteria for transportation and fuels:
Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
A brief description of the published sustainability criteria for wood and paper products:
We have the following special term and condition that is included in all relevant solicitations:
RECYCLED PAPER: Radford University in determining the award of any contract for paper and paper products shall procure using competitive bidding and shall award to the lowest responsive and responsible bidder bidding recycled paper and paper products of a quality suitable for the purpose intended, and in accordance with current EPA procurement guidelines for paper and paper products, so long as the bid price is not more than ten percent (10%) greater than the bid price for the lowest responsive and responsible bidder offering a product that does not contain recycled materials.
Bidder agrees to furnish upon request, a minimum of fifty (50) sheets of paper stock offered. Paper stock to be used for testing on Radford University equipment (may specify equipment that paper will be tested on) to ensure compatibility. If requested, samples must be delivered
Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
A brief description of the published sustainability criteria for other commodity categories:
The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission: