Portland Community College
PA-3: Institutional Governance
| Status | Score | Responsible Party |
|---|---|---|
|
2.75 / 4.00 |
Stephania
Fregosi Sustainability Analyst Academic Affairs |
3.1 Student participation in governance
Narrative and/or website URL outlining the ongoing bodies through which students can democratically participate in the governance of the institution:
PCC is in the process of taking feedback on our decision making processes in order to create transparent decision-making processes that reflect our shared values and enhance collaborative decision-making. The goal is to develop an active plan for a new overall governance structure.
In the meantime, PCC has many formal committees, which range from strategic planning to sustainability. (Committees such as the strategic planning and facilities planning committee only formulate in planning years and are not currently in operation; however, have historically reserved space for student participation.) A space for students is reserved on them. In addition, there is a student council, ASPCC.
The main faculty council is the Educational Advisory Council. The Associated Students of Portland Community College (ASPCC) has five voting members serving on the Educational Advisory Council (EAC) and various subcommittees.
PCC also has the Integrated Budget & Planning and Council. The purpose of the Integrated Budget and Planning Council (IBPC) is to provide expertise and guidance to the President and President’s Cabinet on integrated college-wide planning. This includes budget planning and development, end fund balances, assessing the impact of major investments and policy decisions on the college’s mission, and prioritizing plans, projects, and initiatives across the college. A student is included as a member.
Students may also participate in the newly formed investment standards committee. The updated investment standards direct the investment officer college to establish an investment committee to provide guidance to the investment officer and monitor investment standards and compliances. This investment committee is to include two student representatives from the Associated Students of Portland Community College (ASPCC) as appointed by the College President.
The home to student government, the ASPCC Senate meets every other Friday throughout each term.
PCC Board of Directors, the ASPCC President serves as the Student Trustee to the BOD and can offer an advisory vote.
Are one or more student representatives included as members of the institution’s highest decision-making body?:
Narrative and/or website URL outlining student representation on the institution’s highest decision-making body:
The institution's highest decision-making body is Portland Community College's Board of Directors.
https://www.pcc.edu/board/policies/bp-2105-student-representation/
Students can participate on the board as an ex-officio representative. The student representative may cast an advisory vote, but the vote cannot break ties and does not count toward a quorum. The Associated Students of Portland Community College selects the student representative. The student representative attends board meetings and participates in discussions.
Does at least one student representative have voting rights on the highest decision-making body?:
Description of other mechanisms used to consult students on institutional decisions, plans, or policies:
As part of the College's Bond program, all community members, including students are encouraged to participate in planning charrettes and open house forums that guide the capital investment, construction and public transit planning. More info on past efforts can be found here: http://www.pcc.edu/about/bond/.
The Reporting Tool will automatically calculate the following figure:
3.2 Academic staff participation in governance
Narrative and/or website URL outlining the ongoing bodies through which academic staff can democratically participate in the governance of the institution:
https://www.pcc.edu/educational-advisory-council/
Several faculty and staff participate on the Educational Advisory Council (EAC) and various subcommittees.
PCC is in the process of taking feedback on our decision making processes in order to create transparent decision-making processes that reflect our shared values and enhance collaborative decision-making. The goal is to develop an active plan for a new overall governance structure.
In the meantime, PCC has many formal committees, which range from strategic planning to sustainability. (Committees such as the strategic planning and facilities planning committee only formulate in planning years and are not currently in operation; however have historically reserved space for student participation.) A space for students is reserved on them.
The main faculty council is the Educational Advisory Council. "Membership shall include students, administrators, staff and faculty drawn from the subject areas, programs, and locations of the college. The resulting membership shall be broad and representative in composition."
PCC's Integrated Budget & Planning and Council also has academic staff on the council by nature of their position. The purpose of the Integrated Budget and Planning Council (IBPC) is to provide expertise and guidance to the President and President’s Cabinet on integrated college-wide planning. This includes budget planning and development, end fund balances, assessing the impact of major investments and policy decisions on the college’s mission, and prioritizing plans, projects, and initiatives across the college. An accountant is included on the council.
Are one or more academic staff representatives included as members of the institution’s highest decision-making body?:
Narrative and/or website URL outlining academic staff representation on the institution’s highest decision-making body:
No staff sit on the college's Board of Directors. The Board of Directors is made of elected representatives from the district we serve and one student non-voting member.
Does at least one academic staff representative have voting rights on the institution’s highest decision-making body?:
Description of other mechanisms used to consult academic staff on institutional decisions, plans, or policies:
Academic staff are regularly asked to contribute feedback through listening sessions and surveys on institutional decisions and plans.
In addition, as part of the College's Bond program, all community members, encouraged to participate in planning charrettes and open house forums that guide the capital investment, construction and public transit planning. More info on past efforts can be found here: http://www.pcc.edu/about/bond/.
The Reporting Tool will automatically calculate the following figure:
3.3 Non-academic staff participation in governance
Narrative and/or website URL outlining the ongoing bodies through which non-academic staff can democratically participate in the governance of the institution:
PCC's non-academic staff participate on many formal committees, which range from strategic planning to sustainability.
The main faculty council is the Educational Advisory Council. "Membership shall include students, administrators, staff and faculty drawn from the subject areas, programs, and locations of the college. The resulting membership shall be broad and representative in composition."
PCC also has the Integrated Budget & Planning and Council. The purpose of the Integrated Budget and Planning Council (IBPC) is to provide expertise and guidance to the President and President’s Cabinet on integrated college-wide planning. This includes budget planning and development, end fund balances, assessing the impact of major investments and policy decisions on the college’s mission, and prioritizing plans, projects, and initiatives across the college. The Buyer/Contract Specialist & FCE Representative is a classified staff member and is a member of the council.
Are one or more staff members representing non-managerial workers included as members of the institution’s highest decision-making body?:
Narrative and/or website URL outlining non-academic staff representation on the institution’s highest decision-making body:
Does at least one staff member representing non-managerial workers have voting rights on the institution’s highest decision-making body?:
Description of other mechanisms used to consult non-academic staff on institutional decisions, plans, or policies:
All staff are regularly asked to contribute feedback through listening sessions and surveys on institutional decisions and plans.
In addition, as part of the College's Bond program, all community members, encouraged to participate in planning charrettes and open house forums that guide the capital investment, construction and public transit planning. More info on past efforts can be found here: http://www.pcc.edu/about/bond/.
The Reporting Tool will automatically calculate the following figure:
3.4 Community participation in governance
Narrative and/or website URL outlining the ongoing bodies through which local community-based organizations can democratically participate in the governance of the institution:
All board meetings are open to the public and community members and community based organizations may comment on agenda items.
In addition, as part of the College's Bond program, all community members, encouraged to participate in planning charrettes and open house forums that guide the capital investment, construction and public transit planning. More info on past efforts can be found here: http://www.pcc.edu/about/bond/.
Here is an example of how community outreach and engagement is expected to occur from one of the requests for proposal from a design and construction contract for the upcoming Communications and Technology building on the Sylvania campus.
"Community Outreach and Engagement: PCC is committed to a comprehensive and inclusive
engagement process. The successful proposer will participate in outreach efforts almost
immediately upon contract execution. Outreach and engagement efforts will be extensive and
ongoing. The successful proposer will prepare graphics, models and other materials needed to
communicate design concepts, participate in and facilitate meetings with PCC staff, College
faculty, staff and students, and the general public. The successful proposer will facilitate and
actively participate in meetings. The inclusion of CRT in the project outreach is not expected
to extend the overall project schedule. "
Has the institution used one or more ad hoc mechanisms during the previous three years to consult local community members on institutional decisions, plans, or policies?:
Narrative and/or website URL outlining the ad hoc mechanisms used during the previous three years to consult local community members on institutional decisions, plans, or policies:
The college invited community partners to provide feedback for the Strategic Plan in the spring of 2024. Inviations were extended to Coalition of Communities of Color, College of Housing Northwest, the ED College Housing Network, Community Action, Rose Villa Senior Living Community, the Native American Youth Family Center, Home Forward, Prosper Portland Hacienda CDC, Care Oregon, the Black Parent Initative, k-12 education, members of local government, representatives from local businesses and more and more.
The Reporting Tool will automatically calculate the following figure:
Optional documentation
Additional documentation for this credit:
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