Polytechnique Montréal
PA-3: Inclusive and Participatory Governance

Students, academic staff and non-academic staff are represented either through institutional bodies or official committees. https://www.polymtl.ca/renseignements-generaux/en/administration-governance/authorities-committees

Academic members are part of all institutional bodies (authorities) and committees.

As for students, any student can run to be elected as officer of their student society (either AEP, Undergraduate Students' Association, or AECSP, Graduate Students' Association). These two associations have statutory seats on various governing bodies at Polytechnique:
-the Board of Directors (Conseil d'administration):
Polytechnique Montreal's Board of Directors is the main governing body of the institution. The Board discusses and approves the stategic orientations of Polytechnique. It ensures that Polytechnique is managed with expertise and integrity and supports the efforts of the management team towards good governance and developing the institution. It is composed of 11 members, including 3 professors and 1 student. The composition of the Board of Directors is enshrined in a provincial Act;
-the Academic Council (Conseil académique):
Polytechnique’s Academic Council must be consulted on all policies and major projects regarding education and research. The Board of Directors or the Director General himself may consult the Academic Council on other matters relating to Polytechnique. The Academic Council also has the authority to look into any matter related to academic life. It ensures the implementation of policies that have been the subject of recommendations endorsed by the Board of Directors or that are under its jurisdiction and it plays an informative role to the Polytechnique community on academic issues. It is composed of 18 members, including 13 professors and 3 students;
-the Research Committee (Commission de la recherche):
Polytechnique’s Research Committee is a consultative assembly of the Academic Council in charge of studying files, projects and structures for research and innovation. It is composed of 17 members, including professors, students, research assistant, researcher and 1 external member.
-the Engineering and Certificate Programs Committee (Commission des études de certificat et de l'ingénieur - CECING): Polytechnique’s Engineering and Certificate Programs Committee is a consultative assembly of the Academic Council in charge of analyzing the nature of academic projects regarding undergraduate credited programs. New courses and programs, revisions to existing courses and programs, and issues and initiatives that have an impact on studies are discussed and approved by this committee. It is composed of 22 members, including professors, lecturers, continuing education representative, one student and one external member.
-the Graduate Studies Committee (Commission des études supérieures - CÉSUP):
It fills the same functions as the previous committee, but for graduate studies. It is composed of 20 members, including professors, one representative from teaching and learning services, registration and registrar representatives, one graduate student and one external member.

As for non-academic staff, for example, two seats are reserved for non-academic staff on the Pension Fund Committee.

Furthemore, academic staff as well as non-academic staff are represented through associations and unions. Here is the list of Associations and Unions of Polytechnique Montréal : (https://www.polymtl.ca/srh/relations-de-travail)
- Association des professeurs de l'École Polytechnique - APEP / Association of professors of the École Polytechnique for professors and lecturers (academic staff)
- Association pour une solidarité syndicale de l'École Polytechnique - ASSEP / Association for trade union solidarity of the École Polytechnique for sessional lecturers, teaching assistants, and postdoctoral fellows, (academic staff)
- Association des cadres et des professionnels de l'École Polytechnique - ACPEP / Association of managers and professionals of the École Polytechnique for managers and professionals that are not academic staff, (non-academic staff)
- Association du personnel de l'École Polytechnique - APLEP / École Polytechnique Staff Association for technicians excluding the ones from the Thermal Power Plant and from the Human Resources Services whom are represented each by their own union, (non academic staff)
- Association des professionnelles et professionnels de recherche de Polytechnique - APREP / Association of Polytechnique Research Professionals for reasearh professionals, (academic stafff - research)
- Syndicat des employés de bureau de l'École Polytechnique - SEBEP / Ecole Polytechnique Office Employees Union for Office employees (non academic staff)
- Syndicat des employés de la centrale thermique de l'École Polytechnique - SECTEP / Union of employees of the thermal power plant of the École Polytechnique specifically for employees of the Thermal Power Plant, (non-academic staff)
- Syndicat des employés du Service des ressources humaines de l'École Polytechnique - SERHEP / Union of employees of the Human Resources Department of École Polytechnique specifically for employees of the Human Resources Department (non-academic staff)
- Syndicat des employés du personnel d'entretien et de métiers de l'École Polytechnique - SPEMEP / Union of Maintenance and Professions Employees of the École Polytechnique specifically for maintenance and Professions employees (non-academic staff).

Local community stakeholders:
Community is consulted through public consultation for the major projects for the development of the campus. For example, in July 2021, the consultation resulted in several recommandations; Polytechnique Montréal had to review its plans for futur developments presented, changes needed to made on the location and the size of the new planned buildings to protect the scenery of the Mount Royal. The community was also concerned about the protection and the rehabilitation of the environment during and after the construction work. https://www.journaldemontreal.com/2021/07/08/amenagement-du-campus-de-la-montagne-locpm-presente-ses-recommandations

Local government and/or educational organizations stakeholders:
By law, three members of the Board of Directors of Polytechnique Montréal represent the Government of Quebec (one of whom must be a Polytechnique alumnus), and the Rector (President) of Université de Montréal, a neighbouring university, also sits on the Board. Université de Montréal also has a representative on some of the bodies introduced in Part 1 of this credit, namely: the Research Committee, the Engineering and Certificate Programs Committee, and the Graduate Studies Committee.

Committee including private sector organizations stakeholders:
The Consulting Council of Polytechnique (Conseil consultatif de l'École Polytechnique, or COCEP) advises Polytechnique Montréal and its departments in the development and implementation of their programs. The COCEP is splintered into as many subcommittees as there are departments at Polytechnique. Representatives from private sector firms and organizations sit on those committees. Its statutes may be consulted here:
https://share.polymtl.ca/alfresco/service/api/node/content/workspace/SpacesStore/108a3fc7-d842-4cc5-8c78-231ed0343884?a=false&guest=true

Lists of members of those bodies are available online, for instance :
- Department of Civil, Geological and Mining Engineering https://www.polymtl.ca/cgm/renseignements-g%C3%A9n%C3%A9raux/mission/conseil-consultatif-de-lecole-polytechnique-cocep
- Department of Electrical Engineering https://www.polymtl.ca/ge/notre-reseau/cocep