Missouri State University
OP-11: Sustainable Procurement

The Missouri Prevailing Wage Law requires that all workers employed on public works projects be paid the proper prevailing wage rate. Our bid documents also outline various University regulations and State regulations to ensure all constructions sites be maintained appropriately, that workers’ rights be stated and available for reference, etc… The Office of Procurement Services utilizes the following guidelines by the Institute for Supply Management (ISM), as posted on the departmental website: Institute for Supply Management (ISM) Principles of Sustainability and Social Responsibility Sustainability The ability to meet current needs without hindering the ability to meet the needs of future generations in terms of economic, environmental, and social challenges. Social Responsibility A framework of measurable corporate policies and procedures and resulting behavior designed to benefit the workplace and, by extension, the individual, the organization, and the community. Principles 1. Community. Community initiatives provide resources to support the community in which the company or organization operates. 2. Diversity and Inclusiveness--Supply Base. Supply base diversity and inclusiveness refers to efforts to engage different categories of suppliers in sourcing processes an decisions. 3. Diversity and Inclusiveness--Workforce. Workforce diversity and inclusiveness refers to efforts to attract and retain a workforce that represents the varied backgrounds of the customer and community in which the organization operates. 4. Environment. Supply management actions and decisions that promote protection and preservation of the health and vitality of the environment within which the organization operates. 5. Ethics and Business Conduct. Ethical behavior and business conduct is a critical element impacting personal, business (public and private), supplier and governmental relationships and governance. 6. Financial Responsibility. Financial responsibility refers to understanding and applying financial concepts to supply management decisions to address allocation of funds, accurate reporting and management of risk. 7. Human Rights. Human rights refer to the concept of human beings having universal natural rights, or status, regardless of legal jurisdiction or other localizing factors. 8. Health and Safety. Health and safety refer to the condition of being protected or free from the occurrence of risk of injury, danger, failure, error, accident, harm, or loss. 9. Sustainability. Sustainability refers to the ability to meet current needs without hindering the ability to meet the needs of future generations in terms of economic, environmental, and social challenges. ISM acknowledges the United Nations Global Compact and United Nations' The Universal Declaration of Human Rights for concepts adopted and integrated into ISM definitions, policies, and documents. See https://www.ism.ws Disadvantaged Business Enterprise Program Missouri State University ensures that small businesses owned by socially and economically disadvantaged individuals have equal opportunity to participate on contracts and project work administered by Missouri State through the Disadvantaged Business Enterprise (DBE) Program. In accordance with the regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26, it is required that Missouri State, as a recipient of federal funds, administer a DBE Program. It is the policy of Missouri State to ensure that DBEs, as defined in Part 26, have an equal opportunity to receive and participate in DOT-assisted contracts. Specifically, Missouri State University’ policy is: To ensure nondiscrimination in the award and administration of DOT-assisted contracts; To create a level playing field on which DBE’s can compete fairly for DOT-assisted contracts; To ensure that the DBE program is narrowly tailored in accordance with applicable law; To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBE’s; To help remove barriers to the participation of DBE’s in DOT-assisted contracts; and To assist in development of firms that can compete successfully in the marketplace outside the DBE Program. Missouri State establishes annual DBE goals for federally funded construction projects. All projects receiving federal funds administered through Missouri State are subject to the rules of the Federal regulations and DBE Program guideline parameters. Op8.16 Procurement Procedures Required language for purchase orders and subcontracts (VEVRAA) The following language must be included in bold typeface in subcontracts and purchase orders: This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5 (a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and Subcontractors to employ and advance in employment qualified protected veterans. Required language for purchase orders and subcontracts (Section 503) The following language must be included in bold typeface in subcontracts and purchase orders: This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5 (a). This regulation prohibits discrimination against individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. Minority Business Enterprise/Women Business Enterprise (MBE/WBE) Participation For construction contracts in amounts greater than or equal to One Hundred Thousand Dollars ($100,000) contractors are bound to subcontracting a percentage of the contract to MBE/WBE(s). Below is information to aid contractors in soliciting to MBE/WBE(s). MBE/WBE Goal: The bidder shall have as a goal subcontracting not less than ten percent (10%) MBE and five percent (5%) WBE of the awarded contract price for work to be performed. Computation of MBE/WBE Percent Goal Participation: The total dollar value of the work granted to the MBE/WBE by the successful bidder is counted towards the applicable goal of the entire contract. A bidder may count toward its MBE/WBE goal only expenditures to MBE/WBE(s) that perform a commercially useful function in the work of a contract. A bidder may count toward its MBE/WBE goals expenditures for materials and supplies obtained from MBE/WBE suppliers and manufacturers, provided that the MBE/WBE assumes the actual and contractual responsibility for the provision of the materials and supplies. MBE/WBE Requirements: The bidder shall state and submit with his/her bid proposal, his/her proposed plan for the use of MBE/WBE subcontractors. The information requested in the Compliance Evaluation Form shall be submitted for every MBE/WBE the bidder intends to use on the contract work. If the MBE/WBE subcontractor that the bidder proposes to use on the project is not certified, the bidder shall submit with his/her proposal the information requested in the MBE/WBE Eligibility Determination Form. If the MBE/WBE subcontractor that the bidder intends to use is a joint venture, and one (1) or more coventures is not certified as an MBE/WBE, the bidder shall submit with his/her proposal the information requested in the MBE/WBE Eligibility Determination Form for Joint Ventures. In addition, the University has implemented the following purchasing policies: 1. Water Sense: https://www.missouristate.edu/assets/facilities/WaterSense.pdf 2. Energy Star Purchasing Policy: https://www.missouristate.edu/assets/facilities/Energy_Star_Certified_Appliance_Procedure.pdf

The University has a stated preference for sustainable projects, including but not limited to, materials made of recycled content, high-efficiency units, LED lighting units, and water efficient restroom fixtures. More information about the Sustainability Guidelines for Construction Projects can be found here: https://design.missouristate.edu/sustainability.htm

Computer hardware/software must be ordered via requisition to the Office of Procurement Services per University contract pricing per policy (http://missouristate.edu/procurement/65870.htm). Within their purchasing guidelines, Computer Services maintains a list of approved computer equipment, all of which meet EPEAT criteria for sustainable electronics purchasing. More information can be found on their website: https://helpdesk.missouristate.edu/hardware-for-work.htm

As a state-funded entity, Missouri State University is required to comply with Section 414.410 RSMo establishing requirements for the acquisition of alternative fuel vehicles. Section 414.400 RSMo sets standards for economically and environmentally responsible state fleet management. The Missouri statute seeks to increase the average fuel efficiency of the state fleet and increase the use of cleaner alternative transportation fuels in state vehicles. All state agencies are required to comply with the statute and are subject to one or both of the fleet efficiency and alternative fuel requirements. https://oa.mo.gov/sites/default/files/State_Vehicle_Policy_04.pdf

The University has a stated preference for all copy paper to contain at least 30% recycled content. This is stated on the paper order form: http://www.missouristate.edu/procurement/paperorder.asp