Overall Rating Gold
Overall Score 68.96
Liaison Adam Sizemore
Submission Date March 1, 2019
Executive Letter Download

STARS v2.1

Miami University
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 2.25 / 3.00 Adam Sizemore
Director of Sustainability
Physical Facilities Department
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
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The policies, guidelines or directives:

Purchasing Policy, as of 02/19/2019, Related to sustainability section OP11:
Buy Ohio Preference: Sections 09 and 125.11 of the Ohio Revised Code require that in the evaluation of bids, the university gives preference to products which are "mined, excavated, produced, manufactured, raised, or grown" in the State of Ohio or products offered by bidders who have a "significant Ohio presence," defined to mean that the bidders: Have sales offices, divisions, sales outlets, or manufacturing facilities in Ohio or whose facilities demonstrate a significant capital investment in Ohio.
Pay required taxes to the state of Ohio. Are registered and licensed to do business in the state of Ohio with the Office of Secretary of State.
Any bids meeting the above criteria will be given a preference of up to five (5) percent over the lowest price "non-Ohio" bid submitted; except that such preference will not be applied against vendors from bordering states unless those states have programs favoring their in-state bidders over "Ohio" vendors.

Inter-University Council Procurement Group (IUC-PG): Miami University is committed to working with the IUC-PG to procure goods and services at the lowest potential total cost through the leveraging of statewide spend for these goods and services. Unless formally rejected by a resolution of the Miami University Board of Trustees, Miami University shall participate in all group procurement agreements and require the use of such agreements for all University purchases whenever practical.

Miami University supports the State of Ohio Minority Business Enterprise (MBE) and Encouraging Diversity, Growth, and Equity (EDGE) Business Development Programs. The University has established goals for EDGE Certified Business Participation for University contracts that include goods, services, construction, and professional design services. Similar goals are established for MBE. For further information on MBE/EDGE Programs, please refer to the Ohio Department of Administrative Services Equal Opportunity page.

The MBE program is part of our PO Terms and Conditions. See here: https://miamioh.edu/fbs/strategic-procurement/suppliers/po-terms/.


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA as a matter of policy and standard practice when evaluating all energy- and water-using products, systems and building components

A brief description of the LCCA policy and/or practices:

Capital construction projects for the state of Ohio public universities are guided by the Ohio Facilities Construction Commission, which calls for life-cycle cost analyses as part of architecture and engineering (A/E) agreements.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
No

A brief description of the published sustainability criteria for chemically intensive products and services:
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Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
Yes

A brief description of the published sustainability criteria for construction and renovation products:

Goal 3 of our Sustainability Commitments and Goals 2016 is achieved LEED Silver (Version 4), 2 Green Globes, or Living Building Challenge 3.0 for all new construction and major renovation projects. Between 2016-2018, 11 buildings have been LEED certified (2 Gold and 9 Silver) following construction and/or renovation projects.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
No

A brief description of the published sustainability criteria for IT products and services:
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Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
No

A brief description of the published sustainability criteria for food services:
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Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
No

A brief description of the published sustainability criteria for garments and linens:
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Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
No

A brief description of the published sustainability criteria for professional services:
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Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
Yes

A brief description of the published sustainability criteria for transportation and fuels:

Standard Operating Procedure #760 is called Campus Transportation and PFD Vehicle Usage. The purpose is to formalize a department policy outline campus transportation options for work-related purposes, as well as usage of Physical Facilities' vehicles. The policy states "Walking should be the first choice for travel on Miami’s campus for business purposes, such as meetings, where the transport of tools, supplies or other equipment is not required. In lieu of walking, Miami University also offers free bus service for all employees through BCRTA. When tools or other equipment must be transported to fulfill a job responsibility, PFD-provided vehicles may be used for business purposes only.

Beginning in 2015, Miami implemented a new fuel management system to better track fuel usage and to increase security. To reduce unauthorized fuel usage and purchases, a basic PIN system was replaced with two-factor authentication: swiping your university ID and tapping a key fob or fuel ring. Concurrent with these changes, individually assigned automobiles were pooled and the number of pooled vehicles significantly reduced. Fuel inefficient full-sized maintenance vans were replaced with small, more fuel-efficient vans. Department policies were implemented to reduce driving and encourage walking.

From 2015 to 2018, fuel usage declined from 60,097 gallons to 37,694 gallons. For 2018-2019, fuel usage is projected to drop another 5%.


Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
No

A brief description of the published sustainability criteria for wood and paper products:
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Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
Yes

A brief description of the published sustainability criteria for other commodity categories:

Following evaluations of our light fixtures, Miami's Department of Energy Systems has criteria to purchase only LED light fixtures by 2021 for the Oxford campus in order to reduce energy consumption and be more sustainable.


The website URL where information about the programs or initiatives is available:
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Additional documentation to support the submission:
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