Overall Rating Silver
Overall Score 61.29
Liaison Kalen Pilkington
Submission Date Aug. 31, 2018
Executive Letter Download

STARS v2.1

MacEwan University
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 1.50 / 3.00 Kalen Pilkington
Director of Sustainability
Sustainability
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
No

A copy of the policies, guidelines or directives:
The policies, guidelines or directives:

Procurement (D4000): The purpose of this policy is to ensure procurement decisions and activities make optimum use of resources for an intended purpose, demonstrate the values and mission of Grant MacEwan University, and are ethical, fair, transparent, and consistent with legislation. This policy provides the foundation for all procurement matters related to MacEwan’s affairs.
Extract from '2.2 Rationale and Guiding Principles':
2.2.2.1 Ensure fair dealings with suppliers of goods and services.
2.2.2.4 Align procurement practices with the University’s sustainability policy and practices.
2.2.2.5 Provide non-discriminatory and unbiased opportunities for consideration by qualified vendors.


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

From policy D5000 Facilities - Whole Life Cycle Sustainability

MacEwan University is committed to sustainability and responsible stewardship throughout the whole life cycle of its campuses. It provides a healthy and safe environment that is conducive to learning, working and service to the community.

MacEwan recognizes the fundamental interrelationship of its environmental, social and economic imperatives; it will effectively balance consideration of these matters in decisions and actions related to the whole life cycle of its facilities and in responding to services requests from members of the MacEwan University community

As stipulated in D5000 MacEwan is committed to planning, designing, constructing, operating, renovating and maintaining its facilities in a responsive and sustainable manner; and, at the life cycle conclusion, MacEwan will likewise decommission, deconstruct and/or dispose of its facilities in a sustainable manner. The purpose of this policy is to provide a foundation and direction for other policies, regulations and procedures on decisions and actions related to the “whole life cycle” of MacEwan facilities. (Facilities are things built, installed or established to serve a particular purpose.)
Extract of regulations pertaining to this credit:
(...)
4.1.3 Monitor, review and optimize the use of resources;
4.1.4 Monitor, review and reduce environmental pollutants;
4.1.5 Follow procurement strategy and use a procurement approach that aligns with procurement policy (see policy D4000 Procurement);
4.1.6 Comply with government-mandated and Canada Green Council, environmental and sustainability codes of practice
(...)

Example: Air filtration (filters) for HVAC applications were chosen based on criteria going out in an RFP to for Merv 8 and Merv 13 filters based on ASHRAE standard compliance 52.2-207 Appendix J, filter construction and filter media as well as an LCI ( life Cycle costing index ). Analysis was done for life cycle over 20 years. Also it was taken into account the amount of energy to push air through the filters based on kWh costing.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

Yes, chemical suppliers for custodial cleaning are required to provide chemical dispensers that are metered and checked monthly to ensure they are dispensing the correct amount of Green cleaning chemical solutions (for more Information see Exemplary Practice credit). Products purchased under the green cleaning program must have a reputable third-party certification that the product is safe with Green Seal or ECOLOGO being the preferred certifications.


Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
Yes

A brief description of the published sustainability criteria for construction and renovation products:

Extract from policy regulations (D5050):
The officer responsible for University facilities shall:
4.4.1 implement this policy and related procedures in compliance with
legislation, codes, standards and LEED practices for a sustainable campus;
4.4.3 develop and implement a building capital replacement plan that includes
the “whole life cycle” of campus buildings and related equipment;
4.4.4 ensure that the capital replacement and infrastructure maintenance funding
envelope is allocated to meet the “whole life cycle” of campus buildings
and related equipment and implemented in accordance with accepted,
standard building and equipment specifications;
4.4.6 optimize the energy performance of its facilities with effective equipment
selection, building infrastructure, efficient operations and responsible cost
and benefit rationale


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
Yes

A brief description of the published sustainability criteria for IT products and services:

The request for proposal regarding the supply and deployment of computer equipment (2015) contains the following quality statement:
Quality Assurance (pg. 14)
Sustainable practices, green products, standards that align with the STARS Sustainability Tracking, Assessment & Rating System points system Association for the Advancement of Sustainability in Higher Education. Off-site disposal of packaging
Project Management (pg. 20)
Ensure proper disposal of all packaging and garbage following sustainable practices.

Through our computer leasing program, all desktop and laptop computers, displays, tablets/slates, televisions and imaging equipment must meet EPEAT Gold or Silver product requirements.


Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
No

A brief description of the published sustainability criteria for food services:
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Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
No

A brief description of the published sustainability criteria for garments and linens:
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Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
No

A brief description of the published sustainability criteria for professional services:
---

Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
No

A brief description of the published sustainability criteria for transportation and fuels:
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Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
No

A brief description of the published sustainability criteria for wood and paper products:
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Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
Yes

A brief description of the published sustainability criteria for other commodity categories:

As stated in the Request for Proposal (RFP) for Waste Management Services, MacEwan is seeking an environmentally responsible partner to plan and conduct all of MacEwan’s Waste Management Services. This will include responsibility for removal and composting of solid waste. One of the main objectives that MacEwan is seeking to achieve through any agreement resulting from the RFP is to reduce the impact on the environment. All proposals will have to meet a certain set of requirements among which environmental considerations account for 40 of 100 of the assessment points. The environmental criteria encompass the following aspects: 1) Composting Program, 2) Environmental Program, 3) Reporting, 4) Annual physical waste audit of all sites.

Environmental Considerations
2.1. Composting Program
2.1.1. Provide information on how the Proponent has reduced the impact on the environment in
providing composting services to other organizations.
2.1.2. Describe the Proponent’s current composting program in detail, including:
2.1.2.1. composting location, facility, and processes;
2.1.2.2. source separation requirements, if any;
2.1.2.3. estimated percentage of waste that can be composted;
2.1.2.4. end use of compost; and
2.1.2.5. transportation pattern for service, such as estimated mileage, route, and/or number of
trucks, in order to determine scale of transportation related emissions

2.2. Environmental Program
2.2.1. Provide details of any additional services the Proponent proposes to provide to help MacEwan
reduce its impact on the environment. This may include any education and awareness
opportunities the Proponent offers, such as tours, printed/electronic materials, and/or outreach
campaigns.
2.2.2. Provide any information of the Proponent’s corporate commitment to sustainability and
environmental stewardship.

Proof attached below.


The website URL where information about the programs or initiatives is available:
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Additional documentation to support the submission:

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.