Macalester College
OP-T2-30: Condensed Work Week

Many employees are given the opportunity to schedule their own working hours in consultation with their supervisor, within the limitations set by Macalester, in order to meet the goals and objectives of the work unit or department. Generally, full-time employees work 7.75 hours each day and arrive and leave within specified two-hour periods: employees may arrive anytime between 6:45 a.m. and 9:00 a.m., work 7.75 hours, and leave anytime between 3:15 p.m. and 5:30 p.m. (allowing a minimum of 30 minutes for lunch). Established arrival and departure times should be consistent day to day and week to week. When necessary, individual offices or departments have the option of revising these arrival/departure hours to meet specific needs with the approval of the direct report. This optional authority includes the flexibility to schedule a compressed workweek, again with the approval of the direct report, but also subject to review by the Director of Employment Services. The Director of Employment Services will review compressed work week proposals to ensure that the following standards are met: 1. Arrival and departure times, and days of work, are consistent day to day and week to week; 2. Employees are notified at the inception of the compressed work week schedule that scheduled days may not be moved to accommodate holidays or vacation scheduling, except that if the employee's scheduled day off falls on a scheduled College holiday, the number of hours that the employee normally works can be taken off any time during that month's pay period (exempt) or bi-weekly pay period (nonexempt) with agreement of the supervisor, and the holiday benefit will be equalized to the employee's regular FTE (full time equivalent) pay; 3. All exempt employees record time usage in hours rounded down to the nearest quarter hour (i.e. .00, .25, .50, .75), less than two hours is not reported. (For employees working a four-day compressed work week a full day would be reported as 9.50 hours and a half day would be reported as 4.75 hours.)