Loyola University Chicago
AC-11: Open Access to Research

Each internal grant application has a copy of the policy: http://www.luc.edu/ors/internalfunding.shtml. Generic wording is as follows: Scholarly papers, journal articles, posters, conference presentations, etc., that arise, directly or indirectly, out of the work supported by this grant program should be made available to the Loyola University community and beyond. Grant recipients should post relevant research products to Loyola’s eCommons (http://ecommons.luc.edu/) to the extent allowed by copyright. Grant recipients should negotiate with publishers if applicable to ensure that research products are open access. The programs listed here can be used for publication support including open access : http://www.luc.edu/ors/internalfunding.shtml The specific language for Open Access in each application is pasted below. Manuscript Publication Assistance Awards: All tenure and tenure-track faculty of Loyola University Chicago - Lakeside campuses are eligible to apply for a manuscript publication assistance award. OPEN ACCESS Scholarly papers, journal articles, posters, conference presentations, etc., that arise, directly or indirectly, out of the work supported by this grant program should be made available to the Loyola University community and beyond. Grant recipients should post relevant research products to Loyola’s eCommons (http://ecommons.luc.edu/) to the extent allowed by copyright. Grant recipients should negotiate with publishers if applicable to ensure that research products are open access. Contact ecommons@luc.edu for assistance with this process. Book Subventions: All tenure and tenure-track faculty of Loyola University Chicago - Lakeside campuses are eligible to apply for a book subvention. Click here Open Access Grant recipients should post subvented books to Loyola’s eCommons (http://ecommons.luc.edu/) to the extent allowed by copyright. Contact ecommons@luc.edu for assistance with this process.

RESOLUTION TO ENCOURAGE OPEN ACCESS PUBLICATION BY LOYOLA UNIVERSITY CHICAGO FACULTY Approved by Faculty Council, April 27, 2016 Authorship: University Libraries, Scholarly Communication Committee Rationale for the resolution: Open access publication improves the dissemination of scholarship and allows free public access to information, a component of social justice. Definition: “Open access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions” (http://www.earlham.edu/~peters/fos/brief.htm) Preamble: In recognition of Loyola’s mission as a Jesuit Catholic institution which includes in its latest strategic plan, Plan 2020, an explicit call to explore new venues for social justice, this resolution calls upon Loyola University Chicago faculty authors to recognize open access to their scholarly works as a means to enhance social justice. Open access publishing seeks to disseminate scholarly works freely to a wider audience who may not otherwise have access to expensive journal subscriptions, but would benefit from the knowledge contained therein. In addition to the public benefit of such dissemination, this policy is intended to serve faculty interests by promoting greater reach and impact for their scholarly works through increased readership and citations. This proposed resolution is not, however, intended to limit the venues of publication or require the faculty to take any specific action. WHEREAS, Loyola University Chicago is committed to scholarship and the creation of knowledge in diverse disciplines, and WHEREAS, the faculty of Loyola University Chicago is committed to disseminating the results of its research and scholarship as broadly as possible in the interest of social justice and the spreading of knowledge, and WHEREAS, the research, teaching, and learning that happens in academia depends on the ability of the community to readily access scholarly information, and WHEREAS, the subscription fees associated with academic publications continue to grow, making scholarly information less accessible for many, and WHEREAS, the open access publication of research and scholarship is an increasingly effective option for disseminating and preserving scholarly output, and WHEREAS, open access to research increases the visibility, accessibility, and impact to society of a faculty member’s scholarly work and advances the interests of the scholarly community, and WHEREAS, the changing landscape of scholarly publishing has produced a myriad of new publishing models, some of which may be considered predatory in that they prioritize profit over scholarship, therefore THEREFORE, BE IT RESOLVED THAT The Faculty Council strongly urges all University faculty to: 1. Consider publishing in, and serving as reviewers and editors for, established, peer-reviewed open access journals which make their contents freely available online 2. Deposit their scholarly work(s) in the Loyola eCommons (ecommons.luc.edu), the University’s institutional repository, and any other appropriate open access repository (e.g., arXiv, PubMed Central, Social Science Research Network, etc.) 3. Review publishing contracts carefully to understand which rights are retained by the author and which rights are transferred to the publisher, and recognize that opportunities may exist to negotiate more favorable terms and options for open access 4. Where appropriate, educate student scholars about the value and importance of maintaining open access to research and scholarly communication 5. Avoid publishing their research in journals with predatory business models, i.e. ones which charge author fees while offering a façade of scholarship through false peer review and editorial boards, illegitimate impact factors, quick acceptance of papers, etc. Faculty should carefully scrutinize unfamiliar journals in their field before submitting research for publication. Both a faculty member’s dean and librarians can provide guidance in such matters. Additional information can be found on the University Libraries’ website about open access and predatory publishing. It is important to recognize that: - Publication venue is the author’s decision to make, and this resolution is neither asking nor expecting authors to pay for making articles open access in an open access journal or through a hybrid journal (except where required by funder mandate), nor to forego traditional publishing opportunities if no open access option is available via the publisher. The University Libraries are dedicated to assisting faculty with scholarly activities and is a resource for advice about publication options in all formats. - Open access to scholarly work can also be achieved by publishing in subscription-based journals, and then making a version of that work available in an open access repository, like Loyola’s eCommons. University Libraries is a resource in determining which open access options are most viable. - Open access journals are funded in a variety of ways, such as through institutional support and, in some cases, author fees. This resolution urges that faculty carefully examine journal policies prior to submission to understand potential fees, and review publication agreements to understand ways in which articles may be made open access, including through Loyola’s institutional repository, the eCommons, as stated above. Assistance with securing appropriate permission from publishers is available through the University Libraries.

The Loyola University Libraries are committed to providing open access to research through a suite of services, including collaboration, resource sharing, author rights management, digitization, preservation, and access by a global academic audience.

Please note, These 40 divisions are covered under the university policy that is only directly applicable to university funded research. The open access resolution encourages but does not require faculty to publish their work in open access journals or make their work open access. It does mention financial support. In “A brief description of the open access policy…” is a link to the funding program for publication support including open access. The link is viewable here: http://www.luc.edu/ors/internalfunding.shtml