Lane Community College
OP-11: Sustainable Procurement

In accordance with the Oregon Community College Rules of Procurement, member colleges are committed to the use and purchase of environmentally and socially responsible materials and products which are fiscally responsible, reduce resource consumption and waste, perform adequately and promote human health and well-being. Recognizing their regional economic role, colleges shall seek opportunities to educate, encourage, and influence their respective markets by utilizing, where feasible, products and services including new environmentally preferable products, reusable products, recycled content and recycled products. Lane Community College Institute of Sustainability Practices department has purchasing guidelines on their webpage to help staff make smarter purchasing choices that include ENERGY STAR Products, EPEAT(Environmental rating system that helps identify green computers and other electronic equipment), Green Seal, Radiant Panel Space Heaters, and other categories, including art supplies, automotive fluids, electronics, and office supplies. https://www.lanecc.edu/sustainability/purchasing

LANE COMMUNITY COLLEGE RULES OF PROCUREMENT Life Cycle Costing/Best Value CCR.216 COMMUNITY COLLEGE RULES OF PROCUREMENT (1) In determining the lowest bid or best proposal, in the award of a contract, the College may use the concept of life cycle costing if it complies with section (2) of this rule: (2) (a) At the time of writing specifications for the product, the College shall identify those factors which will have cost implications over the life of the product, and which, for evaluation purposes, will be used to adjust the bid or proposal price of the product; (b) The solicitation document shall set out clearly the factors and methodology to be used in life cycle cost adjustments; and (c) The results of life cycle costing adjustments shall be applied to the bid or proposal price of the product(s) offered, and the bid or proposal that results in the lowest overall ownership cost or “best value” as it is determined by ORS 279A.015(5), taking into account the life cycle costing adjustments, and other aspects of service and product quality, as well as pricing.

Building and Facilities Maintenance: Sustainability: Design and Construction Policy 10 • Fully use existing space prior to considering construction of new space. • When there are new or expanding programming needs, preference will be given in this order: a) retrofitting, b) remodeling, c) building additions, d) new buildings only if strong burden of proof that it is required. • Offset negative impact of construction such that there is no net loss of current ecological functions on the college’s property. • Construct climate-responsive energy-efficient facilities using integrated design. • Meet or exceed . . . Leadership in Energy and Environmental Design [LEED] Green Building Rating System certified standards. https://www.lanecc.edu/sites/default/files/governance/facilities/lrscp080110.pdf Landscaping and Grounds Maintenance: Lane has an Integrated Pest Management Plan that provides strict guidelines for handling all types of invasive pests including ants, wasps, and weeds. Per the plan, non-chemical methods are always attempted first. If non-chemical methods do not prove effective, we may use a low-impact that meet the definition of low-impact per the Oregon law. Because of this plan, Lane uses very little pesticide each year. Oregon IPM law: http://osu-wams-blogs-uploads.s3.amazonaws.com/blogs.dir/2946/files/2017/09/Full-text-of-ORS-634.700-634.750.pdf Lane's IPM plan: https://www.lanecc.edu/sites/default/files/copps/integrated_pest_management_plan.pdf Cleaning Supplies: LCC uses only green chemicals, Ph neutral, ammonia and phosphate free, made with renewable resources, recycled materials, and/or third-party certified green. Criteria for Selection of Chemicals- EPA Safer Choice Standard Green Seal Eco Logo Lower toxicity Lower bioaccumulation potential Less toxic byproducts Contain no known or suspected carcinogens or reproductive toxins Contain no known neurotoxins or central nervous system depressants Contain no known endocrine disruptors Contain no known ozone depleting compounds Complies with VOC requirements Contain no persistent, bioaccumulative and toxic chemicals Contain no alkylphenol ethoxylates (APEs) Surfactants meet OECD definition of readily biodegradable (*Organization Economic Co-operation and Development ) Contain less than 0.1% phosphates by weight in undiluted form Are not flammable Are not corrosive to the skin or eyes when mixed as directed. Are not, and do not contain, skin sensitizers Are non-toxic to aquatic life when mixed as directed Do not contain non-functional or unnecessary fragrances Are offered in concentrates or refillable containers to reduce packaging and transportation energy Employ Recycled and Recyclable Packaging Contain no 2-butoxyethanol (CAS 111-76-2) Have low acute oral and inhalation toxicity

It is College policy that it will purchase and utilize recycled paper products in accordance with Oregon Administrative Rules 125-246-0321 through 125-246-0324. Paper products include but are not limited to copy paper, envelopes, paper towels, toilet paper, and napkins. https://www.lanecc.edu/copps/documents/purchases-recycled-paper This policy requires the use and purchase of paper products made from recycled materials when such products satisfy applicable specifications, are available in the desired quantity within a reasonable period of time, and are priced competitively in accordance with preferential rules stated in OAR 125-246-0321 through 125-246-0324. This Administrative Rule states that a preference of 5 percent shall be applied for materials and supplies manufactured from Recycled Materials. In addition, Lane Community College will strive to purchase paper with the highest post-consumer content up to and including 100 percent post-consumer recycled content paper when such paper can meet the requirements stated in the above paragraph. Recycling: Conservation of natural resources. As a signatory to the Talloires Declaration, Lane Community College is committed to setting an example of environmental responsibility by establishing institutional ecology practices of resource conservation, recycling, waste reduction, and environmentally sound operations. Utility cost avoidance. It is less expensive to handle material that is recycled than materials that are thrown away. In fact, the sale of recycled materials generates revenue. Funds not spent on garbage and funds generated from selling recyclables may be reallocated to college programs and services. Therefore the college shall: Make measurable, annual progress toward zero waste through education, life-cycle purchasing, waste reduction, and expanded reuse and resale programs; Place recycling containers in every public space and designing recycling infrastructure into all new construction and remodels; and Educate, train, and support the college community in methods to support the goals stated above. Since 2011, Lane has increasingly moved from decentralized printers and copiers, managed by individual departments, to a more centralized system managed by Lane Printing and Graphics department. The action has resulted in reductions in purchasing and maintenance (toner and paper). This shift has also led to better tracking of printers and paper use, and has motivated a change from personal desktop printers to shared multi-function network printer/copiers within offices and departments. Many departments have also moved to reduced paper use by scanning archived and current paper files, using network printers and scanners, and shared document storage.

ENERGY STAR appliances (where applicable) in new construction and remodels EPEAT Certified computers and monitors in IT purchases

Lane's Climate Action Plan 2.0 has published criteria in regards to the replacement of college-owned vehicles. Lane will continue replacing College-owned vehicles with more climate-friendly ones, including hybrid and electric vehicles. The current fleet of gasoline-electric hybrids is getting to the end of its life; the College will replace these vehicles with plug-in electric hybrids or 100% electric vehicles. In addition, LCC has a Solar Electric Vehicle Charging Station, with 19 level 1 and level 2 charging stations. The College offers the use of these charging stations free of charge to everyone, in order to promote fast adoption of electric vehicles in the local community. During the academic year, this charging station is full. Several staff and faculty report they have purchased electric vehicles due to the presence of the charging station. Another significant development was the creation of Bike Lane, a bicycle loan program. This program has seen robust participation and currently consists of a fleet of 50 bicycles, complete with lights, locks, and helmets, which students may borrow free of charge for up to a full academic term. In 2017, the College opened the Lane Bike Rack, a fully secure and covered bicycle parking facility on the main campus for bicycle commuters that includes a small maintenance shop for the bicycle loan program. A more recent initiative is a pilot project the college has begun with Renewable Diesel (R99). This fuel is being tested in one college vehicle and after an evaluation period the fuel will be adopted as the official default fuel for all diesel vehicles and equipment.