Overall Rating	Silver
Overall Score	62.34
Liaison	Christie-Joy Hartman
Submission Date	Jan. 27, 2022

STARS v2.2

James Madison University
OP-11: Sustainable Procurement

Status	Score	Responsible Party
	1.75 / 3.00	Catherine Weaver Director Procurement

"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines, or directives that seek to support sustainable purchasing across multiple commodity categories institution-wide?:

Yes

A copy of the policies, guidelines or directives:

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The policies, guidelines or directives:

Policy 1701: Sustainable Procurement - Link available for full policy:
https://www.jmu.edu/JMUpolicy/policies/1701.shtml

As an example, the policy includes the following:
6.6 Landscaping Products and Services
•All landscape renovations, construction, and maintenance performed by internal staff members or contractors providing landscaping services will employ sustainable landscape management techniques for design, construction, and maintenance. This includes, but is not limited to, integrated pest management, drip irrigation, composting, and use of mulch and compost that give preference to those produced from regionally generated plant debris and/or food waste programs.
•Landscape structures constructed of recycled content materials will be used whenever feasible. Impervious surfaces in the landscape will be limited, whenever practicable. Permeable substitutes, such as permeable asphalt or pavers, will be used for walkways, patios, and driveways whenever feasible.

Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:

Which of the following best describes the institution’s use of LCCA?:

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A brief description of the LCCA policy and/or practices:

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Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services?:

Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

6.2 Cleaning and Janitorial Products
•Cleaning products that are Green Seal certified or U.S. EPA Safer Choice labeled must be purchased or be required to be used by janitorial contractors. Cleaning products include general purpose bathroom, glass, and carpet cleaners; degreasing agents; biologically-active cleaning products (enzymatic and microbial products); floor-care products (e.g., floor finish and floor finish strippers); hand soaps and hand sanitizers; disinfectants; and metal polish and other specialty cleaning products.

When maintaining buildings, products such as paint, carpeting, adhesives, furniture, and casework with the lowest volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde will be used when practicable

See https://www.jmu.edu/JMUpolicy/policies/1701.shtml

Does the institution have published sustainability criteria to be applied when evaluating consumable office products?:

Yes

A brief description of the published sustainability criteria for consumable office products:

6.3 Office Paper and Printing Projects
•Office paper with a Forest Stewardship Council label of FSC Mix, FSC Recycled, or FSC 100% must be used. Thirty percent or greater post-consumer recycled content office paper may be used if the FSC paper is not available. Consistent with the U.S. Environmental Protection Agency, office paper is defined as high grade papers such as copier paper, computer printout, and stationery.
•Printing projects must use FSC labeled paper.

Policy 1701: Sustainable Procurement
See https://www.jmu.edu/JMUpolicy/policies/1701.shtml

Does the institution have published sustainability criteria to be applied when evaluating furniture and furnishings?:

Yes

A brief description of the published sustainability criteria for furniture and furnishings:

New construction and renovation of buildings shall be performed in accordance with the High Performance Building Act as outlined in section 6.1.3 of the JMU HECOM. Specifically, when entering the design phase for: 1) construction of a new building greater than 5,000 gross square feet in size, or 2) renovation of a building where the cost of renovation exceeds 50 percent of the value of the building, the new construction and/or renovation shall be designed and constructed in accordance with either LEED, Green Globes, or VEES as outlined in the JMU HECOM.

Policy 1703: Sustainable Construction
See https://www.jmu.edu/JMUpolicy/policies/1703.shtml

6.5 Green Building Materials and Products
•Green purchasing concepts will be integrated into architectural designs, final construction documents, and the final construction of all university buildings and renovations of property or facilities owned by the university. All buildings and renovations undertaken by the university will follow green building practices for design, construction, and operations, where appropriate, equivalent to those in the LEED (Leadership in Energy and Environmental Design) Rating System or VEES (Virginia Energy Conservation and Environmental Standards).•When maintaining buildings, products such as paint, carpeting, adhesives, furniture, and casework with the lowest volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde will be used when practicable.
•All carpet distributors and/or manufacturers of carpet installed at the university will have a carpet recycling plan approved by Procurement Services.
•See Policy 1703-Sustainable Construction.
•Using chlorofluorocarbon and halon-containing refrigerants, solvents and other products will be phased out, and new purchases of heating/ventilating/air conditioning, refrigeration, insulation, and fire-suppression systems will not contain them.

https://www.jmu.edu/JMUpolicy/policies/1701.shtml

Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) and equipment?:

Yes

A brief description of the published sustainability criteria for Information Technology (IT) and equipment:

6.1 Computers and Other Electronic Products
•Desktop computers, notebooks, and monitors that are purchased must be Electronic Product Environmental Assessment Tool (EPEAT) registered with a Bronze rating or higher.
•Other electronic products, including imaging equipment, such as copiers, printers, and scanners, must be ENERGY STAR labeled.

Policy 1701: Sustainable Procurement
See https://www.jmu.edu/JMUpolicy/policies/1701.shtml

Does the institution have published sustainability criteria to be applied when evaluating food service providers?:

Yes

A brief description of the published sustainability criteria for food service providers:

While not a specific line item evaluation, the publicly posted RFP Statement of Needs included "The Contractor should pursue the University's objectives by fulfilling the following goals: ...Utilize environmentally friendly and sustainable practices.

The Contractor shall comply with all policies and procedures of James Madison University."

Our food and beverage contractor works with us to ensure composting programs are in place, reduce single-use plastics in the waste stream, and minimize food waste, etc.
https://jmu.campusdish.com/Sustainability

Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:

A brief description of the published sustainability criteria for garments and linens:

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Does the institution have published sustainability criteria to be applied when evaluating professional service providers?:

A brief description of the published sustainability criteria for professional service providers:

Note: "No" is selected only because we do not differentiate between "professional services" and any other good or service in our efforts to support small disadvantaged businesses, and therefore do not have published criteria specifically for professional service providers that includes a stated preference for disadvantaged businesses. Relevant references to our supplier diversity efforts include:

-https://www.jmu.edu/procurement/_files/hem.pdf – Virginia Higher Ed Procurement Manual; page 16 Section 5 B
-https://www.jmu.edu/procurement/departmental-guide/02.shtml#Set-1-A-department-delegation
While the official Departmental Delegation is $10,000.00, departments may receive one quote/proposal from a Micro-small, Small, Women-owned, or Minority-owned business (certified by the Virginia Department of Small Business & Supplier Diversity - SBSD) that is also an eVA self-registered vendor up to $50,000. The department will process the requisition in eVA (prior to any notification of award to the vendor), including any quote/proposal received. Procurement Services will then verify the vendor is certified with SBSD and is an eVA, self-registered vendor. If both criteria are met, Procurement Services will approve the order without the need to seek further competition. If both criteria are not met, Procurement Services will follow internal normal procedures which may include competitively soliciting the goods/services. Confirming orders or split orders to remain under the $50,000 limit are prohibited.
-https://www.jmu.edu/procurement/departmental-guide/03.shtml
-https://www.jmu.edu/procurement/_files/jmu-current-fy-swam-plan.pdf

6.5 Green Building Materials and Products
•Green purchasing concepts will be integrated into architectural designs, final construction documents, and the final construction of all university buildings and renovations of property or facilities owned by the university. All buildings and renovations undertaken by the university will follow green building practices for design, construction, and operations, where appropriate, equivalent to those in the LEED (Leadership in Energy and Environmental Design) Rating System or VEES (Virginia Energy Conservation and Environmental Standards).

New construction and renovation of buildings shall be performed in accordance with the High Performance Building Act as outlined in section 6.1.3 of the JMU HECOM; specifically, when entering the
design phase for: 1) construction of a new building greater than 5,000 gross square feet in size, or 2) renovation of a building where the cost of renovation exceeds 50 percent of the value of the building, the new construction and/or renovation shall be designed and constructed in accordance with LEED, Green Globes or VEES as outlined in the JMU HECOM.

Design and Construction Guidelines
https://www.jmu.edu/facmgt/fm_resources/guidelines/jmu-design-construction-guidelines.pdf
Design and Construction Guidelines are included in all IFBs/RFPs by reference.

Sustainable Procurement
https://www.jmu.edu/JMUpolicy/policies/1701.shtml

Sustainable Construction
https://www.jmu.edu/JMUpolicy/policies/1703.shtml

Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels?:

A brief description of the published sustainability criteria for transportation and fuels:

While there are no specific published criteria to be applied to all transportation procurements, JMU does have transportation related initiatives, and does procure sustainable options to further our efforts.
https://www.jmu.edu/facmgt/sustainability/transportation.shtml

Website URL where information about the institution’s sustainable procurement program or initiatives is available:

https://www.jmu.edu/JMUpolicy/policies/1701.shtml

Additional documentation to support the submission:

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Data source(s) and notes about the submission:

Sustainable Procurement Policy
https://www.jmu.edu/JMUpolicy/policies/1701.shtml

Sustainable Construction Policy
https://www.jmu.edu/JMUpolicy/policies/1703.shtml

Food Service Composting/Local Purchasing/Recycling/Food Donation/Trayless Dining/Reusable Mugs/Madison Garden
https://jmu.campusdish.com/Sustainability

JMU Annual Standards and Specifications for Erosion and Sediment Control and Stormwater Management
https://www.jmu.edu/facmgt/sustainability/stormwater/site-plan-review.shtml

JMU Design and Construction Guidelines
https://www.jmu.edu/facmgt/fm_resources/guidelines/jmu-design-construction-guidelines.pdf

Land Maintenance
https://www.jmu.edu/facmgt/sustainability/land-use.shtml

Waste Management/Recycling
http://www.jmu.edu/facmgt/sustainability/waste-management/index.shtml

Energy and Utilities
https://www.jmu.edu/facmgt/sustainability/Energy-Assets/Energy.shtml
https://www.jmu.edu/facmgt/sustainability/Energy-Assets/Energy-Management.shtml

Vehicles/Fleet
https://www.jmu.edu/facmgt/sustainability/transportation.shtml

Data source(s) and notes about the submission