| Overall Rating | Silver |
|---|---|
| Overall Score | 62.34 |
| Liaison | Christie-Joy Hartman |
| Submission Date | Jan. 27, 2022 |
James Madison University
OP-11: Sustainable Procurement
| Status | Score | Responsible Party |
|---|---|---|
|
1.75 / 3.00 |
Catherine
Weaver Director Procurement |
"---"
indicates that no data was submitted for this field
Part 1. Institution-wide sustainable procurement policies
Yes
A copy of the policies, guidelines or directives:
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The policies, guidelines or directives:
Policy 1701: Sustainable Procurement - Link available for full policy:
https://www.jmu.edu/JMUpolicy/policies/1701.shtml
As an example, the policy includes the following:
6.6 Landscaping Products and Services
•All landscape renovations, construction, and maintenance performed by internal staff members or contractors providing landscaping services will employ sustainable landscape management techniques for design, construction, and maintenance. This includes, but is not limited to, integrated pest management, drip irrigation, composting, and use of mulch and compost that give preference to those produced from regionally generated plant debris and/or food waste programs.
•Landscape structures constructed of recycled content materials will be used whenever feasible. Impervious surfaces in the landscape will be limited, whenever practicable. Permeable substitutes, such as permeable asphalt or pavers, will be used for walkways, patios, and driveways whenever feasible.
https://www.jmu.edu/JMUpolicy/policies/1701.shtml
As an example, the policy includes the following:
6.6 Landscaping Products and Services
•All landscape renovations, construction, and maintenance performed by internal staff members or contractors providing landscaping services will employ sustainable landscape management techniques for design, construction, and maintenance. This includes, but is not limited to, integrated pest management, drip irrigation, composting, and use of mulch and compost that give preference to those produced from regionally generated plant debris and/or food waste programs.
•Landscape structures constructed of recycled content materials will be used whenever feasible. Impervious surfaces in the landscape will be limited, whenever practicable. Permeable substitutes, such as permeable asphalt or pavers, will be used for walkways, patios, and driveways whenever feasible.
Part 2. Life Cycle Cost Analysis
No
Which of the following best describes the institution’s use of LCCA?:
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A brief description of the LCCA policy and/or practices:
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Part 3. Product-specific sustainability criteria
To count, the criteria must address the specific sustainability challenges and impacts associated with products and/or services in each category, e.g. by requiring or giving preference to multi-criteria sustainability standards, certifications and labels appropriate to the category. Broader, institution-wide policies should be reported in Part 1, above.
Chemically intensive products and services
Yes
A brief description of the published sustainability criteria for chemically intensive products and services:
6.2 Cleaning and Janitorial Products
•Cleaning products that are Green Seal certified or U.S. EPA Safer Choice labeled must be purchased or be required to be used by janitorial contractors. Cleaning products include general purpose bathroom, glass, and carpet cleaners; degreasing agents; biologically-active cleaning products (enzymatic and microbial products); floor-care products (e.g., floor finish and floor finish strippers); hand soaps and hand sanitizers; disinfectants; and metal polish and other specialty cleaning products.
When maintaining buildings, products such as paint, carpeting, adhesives, furniture, and casework with the lowest volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde will be used when practicable
See https://www.jmu.edu/JMUpolicy/policies/1701.shtml
•Cleaning products that are Green Seal certified or U.S. EPA Safer Choice labeled must be purchased or be required to be used by janitorial contractors. Cleaning products include general purpose bathroom, glass, and carpet cleaners; degreasing agents; biologically-active cleaning products (enzymatic and microbial products); floor-care products (e.g., floor finish and floor finish strippers); hand soaps and hand sanitizers; disinfectants; and metal polish and other specialty cleaning products.
When maintaining buildings, products such as paint, carpeting, adhesives, furniture, and casework with the lowest volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde will be used when practicable
See https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Consumable office products
Yes
A brief description of the published sustainability criteria for consumable office products:
6.3 Office Paper and Printing Projects
•Office paper with a Forest Stewardship Council label of FSC Mix, FSC Recycled, or FSC 100% must be used. Thirty percent or greater post-consumer recycled content office paper may be used if the FSC paper is not available. Consistent with the U.S. Environmental Protection Agency, office paper is defined as high grade papers such as copier paper, computer printout, and stationery.
•Printing projects must use FSC labeled paper.
Policy 1701: Sustainable Procurement
See https://www.jmu.edu/JMUpolicy/policies/1701.shtml
•Office paper with a Forest Stewardship Council label of FSC Mix, FSC Recycled, or FSC 100% must be used. Thirty percent or greater post-consumer recycled content office paper may be used if the FSC paper is not available. Consistent with the U.S. Environmental Protection Agency, office paper is defined as high grade papers such as copier paper, computer printout, and stationery.
•Printing projects must use FSC labeled paper.
Policy 1701: Sustainable Procurement
See https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Furniture and furnishings
Yes
A brief description of the published sustainability criteria for furniture and furnishings:
New construction and renovation of buildings shall be performed in accordance with the High Performance Building Act as outlined in section 6.1.3 of the JMU HECOM. Specifically, when entering the design phase for: 1) construction of a new building greater than 5,000 gross square feet in size, or 2) renovation of a building where the cost of renovation exceeds 50 percent of the value of the building, the new construction and/or renovation shall be designed and constructed in accordance with either LEED, Green Globes, or VEES as outlined in the JMU HECOM.
Policy 1703: Sustainable Construction
See https://www.jmu.edu/JMUpolicy/policies/1703.shtml
6.5 Green Building Materials and Products
•Green purchasing concepts will be integrated into architectural designs, final construction documents, and the final construction of all university buildings and renovations of property or facilities owned by the university. All buildings and renovations undertaken by the university will follow green building practices for design, construction, and operations, where appropriate, equivalent to those in the LEED (Leadership in Energy and Environmental Design) Rating System or VEES (Virginia Energy Conservation and Environmental Standards).•When maintaining buildings, products such as paint, carpeting, adhesives, furniture, and casework with the lowest volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde will be used when practicable.
•All carpet distributors and/or manufacturers of carpet installed at the university will have a carpet recycling plan approved by Procurement Services.
•See Policy 1703-Sustainable Construction.
•Using chlorofluorocarbon and halon-containing refrigerants, solvents and other products will be phased out, and new purchases of heating/ventilating/air conditioning, refrigeration, insulation, and fire-suppression systems will not contain them.
https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Policy 1703: Sustainable Construction
See https://www.jmu.edu/JMUpolicy/policies/1703.shtml
6.5 Green Building Materials and Products
•Green purchasing concepts will be integrated into architectural designs, final construction documents, and the final construction of all university buildings and renovations of property or facilities owned by the university. All buildings and renovations undertaken by the university will follow green building practices for design, construction, and operations, where appropriate, equivalent to those in the LEED (Leadership in Energy and Environmental Design) Rating System or VEES (Virginia Energy Conservation and Environmental Standards).•When maintaining buildings, products such as paint, carpeting, adhesives, furniture, and casework with the lowest volatile organic compounds (VOCs), highest recycled content, and low or no formaldehyde will be used when practicable.
•All carpet distributors and/or manufacturers of carpet installed at the university will have a carpet recycling plan approved by Procurement Services.
•See Policy 1703-Sustainable Construction.
•Using chlorofluorocarbon and halon-containing refrigerants, solvents and other products will be phased out, and new purchases of heating/ventilating/air conditioning, refrigeration, insulation, and fire-suppression systems will not contain them.
https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Information Technology (IT) and equipment
Yes
A brief description of the published sustainability criteria for Information Technology (IT) and equipment:
6.1 Computers and Other Electronic Products
•Desktop computers, notebooks, and monitors that are purchased must be Electronic Product Environmental Assessment Tool (EPEAT) registered with a Bronze rating or higher.
•Other electronic products, including imaging equipment, such as copiers, printers, and scanners, must be ENERGY STAR labeled.
Policy 1701: Sustainable Procurement
See https://www.jmu.edu/JMUpolicy/policies/1701.shtml
•Desktop computers, notebooks, and monitors that are purchased must be Electronic Product Environmental Assessment Tool (EPEAT) registered with a Bronze rating or higher.
•Other electronic products, including imaging equipment, such as copiers, printers, and scanners, must be ENERGY STAR labeled.
Policy 1701: Sustainable Procurement
See https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Food service providers
Yes
A brief description of the published sustainability criteria for food service providers:
While not a specific line item evaluation, the publicly posted RFP Statement of Needs included "The Contractor should pursue the University's objectives by fulfilling the following goals: ...Utilize environmentally friendly and sustainable practices.
The Contractor shall comply with all policies and procedures of James Madison University."
Our food and beverage contractor works with us to ensure composting programs are in place, reduce single-use plastics in the waste stream, and minimize food waste, etc.
https://jmu.campusdish.com/Sustainability
The Contractor shall comply with all policies and procedures of James Madison University."
Our food and beverage contractor works with us to ensure composting programs are in place, reduce single-use plastics in the waste stream, and minimize food waste, etc.
https://jmu.campusdish.com/Sustainability
Garments and linens
No
A brief description of the published sustainability criteria for garments and linens:
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Professional service providers
No
A brief description of the published sustainability criteria for professional service providers:
Note: "No" is selected only because we do not differentiate between "professional services" and any other good or service in our efforts to support small disadvantaged businesses, and therefore do not have published criteria specifically for professional service providers that includes a stated preference for disadvantaged businesses. Relevant references to our supplier diversity efforts include:
-https://www.jmu.edu/procurement/_files/hem.pdf – Virginia Higher Ed Procurement Manual; page 16 Section 5 B
-https://www.jmu.edu/procurement/departmental-guide/02.shtml#Set-1-A-department-delegation
While the official Departmental Delegation is $10,000.00, departments may receive one quote/proposal from a Micro-small, Small, Women-owned, or Minority-owned business (certified by the Virginia Department of Small Business & Supplier Diversity - SBSD) that is also an eVA self-registered vendor up to $50,000. The department will process the requisition in eVA (prior to any notification of award to the vendor), including any quote/proposal received. Procurement Services will then verify the vendor is certified with SBSD and is an eVA, self-registered vendor. If both criteria are met, Procurement Services will approve the order without the need to seek further competition. If both criteria are not met, Procurement Services will follow internal normal procedures which may include competitively soliciting the goods/services. Confirming orders or split orders to remain under the $50,000 limit are prohibited.
-https://www.jmu.edu/procurement/departmental-guide/03.shtml
-https://www.jmu.edu/procurement/_files/jmu-current-fy-swam-plan.pdf
6.5 Green Building Materials and Products
•Green purchasing concepts will be integrated into architectural designs, final construction documents, and the final construction of all university buildings and renovations of property or facilities owned by the university. All buildings and renovations undertaken by the university will follow green building practices for design, construction, and operations, where appropriate, equivalent to those in the LEED (Leadership in Energy and Environmental Design) Rating System or VEES (Virginia Energy Conservation and Environmental Standards).
New construction and renovation of buildings shall be performed in accordance with the High Performance Building Act as outlined in section 6.1.3 of the JMU HECOM; specifically, when entering the
design phase for: 1) construction of a new building greater than 5,000 gross square feet in size, or 2) renovation of a building where the cost of renovation exceeds 50 percent of the value of the building, the new construction and/or renovation shall be designed and constructed in accordance with LEED, Green Globes or VEES as outlined in the JMU HECOM.
Design and Construction Guidelines
https://www.jmu.edu/facmgt/fm_resources/guidelines/jmu-design-construction-guidelines.pdf
Design and Construction Guidelines are included in all IFBs/RFPs by reference.
Sustainable Procurement
https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Sustainable Construction
https://www.jmu.edu/JMUpolicy/policies/1703.shtml
-https://www.jmu.edu/procurement/_files/hem.pdf – Virginia Higher Ed Procurement Manual; page 16 Section 5 B
-https://www.jmu.edu/procurement/departmental-guide/02.shtml#Set-1-A-department-delegation
While the official Departmental Delegation is $10,000.00, departments may receive one quote/proposal from a Micro-small, Small, Women-owned, or Minority-owned business (certified by the Virginia Department of Small Business & Supplier Diversity - SBSD) that is also an eVA self-registered vendor up to $50,000. The department will process the requisition in eVA (prior to any notification of award to the vendor), including any quote/proposal received. Procurement Services will then verify the vendor is certified with SBSD and is an eVA, self-registered vendor. If both criteria are met, Procurement Services will approve the order without the need to seek further competition. If both criteria are not met, Procurement Services will follow internal normal procedures which may include competitively soliciting the goods/services. Confirming orders or split orders to remain under the $50,000 limit are prohibited.
-https://www.jmu.edu/procurement/departmental-guide/03.shtml
-https://www.jmu.edu/procurement/_files/jmu-current-fy-swam-plan.pdf
6.5 Green Building Materials and Products
•Green purchasing concepts will be integrated into architectural designs, final construction documents, and the final construction of all university buildings and renovations of property or facilities owned by the university. All buildings and renovations undertaken by the university will follow green building practices for design, construction, and operations, where appropriate, equivalent to those in the LEED (Leadership in Energy and Environmental Design) Rating System or VEES (Virginia Energy Conservation and Environmental Standards).
New construction and renovation of buildings shall be performed in accordance with the High Performance Building Act as outlined in section 6.1.3 of the JMU HECOM; specifically, when entering the
design phase for: 1) construction of a new building greater than 5,000 gross square feet in size, or 2) renovation of a building where the cost of renovation exceeds 50 percent of the value of the building, the new construction and/or renovation shall be designed and constructed in accordance with LEED, Green Globes or VEES as outlined in the JMU HECOM.
Design and Construction Guidelines
https://www.jmu.edu/facmgt/fm_resources/guidelines/jmu-design-construction-guidelines.pdf
Design and Construction Guidelines are included in all IFBs/RFPs by reference.
Sustainable Procurement
https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Sustainable Construction
https://www.jmu.edu/JMUpolicy/policies/1703.shtml
Transportation and fuels
No
A brief description of the published sustainability criteria for transportation and fuels:
While there are no specific published criteria to be applied to all transportation procurements, JMU does have transportation related initiatives, and does procure sustainable options to further our efforts.
https://www.jmu.edu/facmgt/sustainability/transportation.shtml
https://www.jmu.edu/facmgt/sustainability/transportation.shtml
Optional Fields
Additional documentation to support the submission:
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Data source(s) and notes about the submission:
Sustainable Procurement Policy
https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Sustainable Construction Policy
https://www.jmu.edu/JMUpolicy/policies/1703.shtml
Food Service Composting/Local Purchasing/Recycling/Food Donation/Trayless Dining/Reusable Mugs/Madison Garden
https://jmu.campusdish.com/Sustainability
JMU Annual Standards and Specifications for Erosion and Sediment Control and Stormwater Management
https://www.jmu.edu/facmgt/sustainability/stormwater/site-plan-review.shtml
JMU Design and Construction Guidelines
https://www.jmu.edu/facmgt/fm_resources/guidelines/jmu-design-construction-guidelines.pdf
Land Maintenance
https://www.jmu.edu/facmgt/sustainability/land-use.shtml
Waste Management/Recycling
http://www.jmu.edu/facmgt/sustainability/waste-management/index.shtml
Energy and Utilities
https://www.jmu.edu/facmgt/sustainability/Energy-Assets/Energy.shtml
https://www.jmu.edu/facmgt/sustainability/Energy-Assets/Energy-Management.shtml
Vehicles/Fleet
https://www.jmu.edu/facmgt/sustainability/transportation.shtml
https://www.jmu.edu/JMUpolicy/policies/1701.shtml
Sustainable Construction Policy
https://www.jmu.edu/JMUpolicy/policies/1703.shtml
Food Service Composting/Local Purchasing/Recycling/Food Donation/Trayless Dining/Reusable Mugs/Madison Garden
https://jmu.campusdish.com/Sustainability
JMU Annual Standards and Specifications for Erosion and Sediment Control and Stormwater Management
https://www.jmu.edu/facmgt/sustainability/stormwater/site-plan-review.shtml
JMU Design and Construction Guidelines
https://www.jmu.edu/facmgt/fm_resources/guidelines/jmu-design-construction-guidelines.pdf
Land Maintenance
https://www.jmu.edu/facmgt/sustainability/land-use.shtml
Waste Management/Recycling
http://www.jmu.edu/facmgt/sustainability/waste-management/index.shtml
Energy and Utilities
https://www.jmu.edu/facmgt/sustainability/Energy-Assets/Energy.shtml
https://www.jmu.edu/facmgt/sustainability/Energy-Assets/Energy-Management.shtml
Vehicles/Fleet
https://www.jmu.edu/facmgt/sustainability/transportation.shtml
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.