Indiana University South Bend
OP-11: Sustainable Procurement

The IU Office of Procurement Services recommends buying sustainable products with these labels and certifications: BioPreferred Cradle to Cradle Certification Electronic Product Assessment Tool (EPEAT) Energy Star Forest Stewardship Council (FSC) Certified Paper Green Building Standards Green Seal Environmental Standards Water Sense The following information, as well as a detailed list of areas in which the university is purchasing sustainable items, can be found on the Sustainable Purchasing website (http://www.indiana.edu/~purchase/sustainability/sustainability.php). The purchasing ethos is described on this site: "As we face global issues in economy, energy, climate change, equity, water and food, it is time that Indiana University, as a leading institute of higher education, move towards sustainability. The Indiana University Purchasing Department has been encouraging “green” purchasing over the years. Efforts are made in the areas of papers, cleaning products, furniture, carpets, and some food items, among others. It is a step-by-step progress towards moving Indiana University towards a sustainable campus." Additionally, Indiana University has a policy in place (FIN-PUR-13.0) to support historically underutilized suppliers. Efforts will be made in the purchasing departments to identify historically underutilized suppliers, inform these suppliers of University requirements, and solicit quotes from such suppliers whenever possible. Procurement professionals will support the efforts of the Business Diversity Program and will communicate with historically-underutilized suppliers regarding the purchasing process so that they may become more viable suppliers. Historically-underutilized Supplier is identified by IU as: "A large or small minority-owned business concern owned and controlled by minority individuals." The term "large or small business concern owned and controlled by minority individuals" means a business that is at least 51% owned by such individuals; or in the case of a publicly owned business, at least 51% of the stock is owned by one or more such individuals. Further, the management and daily business operations are controlled by one or more such individuals. "Minority individuals" include Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Asian-Indian Americans. Native Americans: The term "Native American" includes American Indians, American Eskimos, American Aleuts, and Native Hawaiians. The term "Asian-Pacific Americans" includes United States citizens whose origins are from Japan, China, The Philippines, Vietnam, Korea, Samoa, Guam, the U.S. Territories of the Pacific, Northern Marianas, Laos, Cambodia, and Taiwan. The term "Asian Indian Americans" includes United States citizens whose origins are from India, Pakistan, and Bangladesh.

Awards shall be made employing a combination of the following criteria: 1. Degree to which the item(s) or service quoted will best fill the University's requirements 2. Price includes freight, payment terms, and life-cycle costing 3. Delivery date 4. Service 5. Expertise 6. Everything being equal, purchase will be made from local, state and U.S. vendors, in that order Life-Cycle Costing: Includes total acquisition price, installation, annual operating and maintenance costs, and residual value.

The IU South Bend campus no longer cleans and polishes its floor using wax products, but rather polishes them using grain stone disks. This has eliminated the need to purchase certain cleaning products. In those instances where floor cleaning products are needed, IU South Bend purchases products which are water based and have low or no levels of Volatile Organic Compounds (VOC's). Additionally, mercury containing items are strictly limited. The Mercury Elimination Program states: "Effective December 31, 2016, no mercury-containing device, elemental mercury or mercury-based chemical may be acquired without the expressed written consent of the IUEHS Office for the respective campus." See: https://protect.iu.edu/doc/environmental-health/pdf/IU%20Mercury%20Elimination%20Program.pdf

IU's Strategic Plan states a commitment to achieving Leadership in Energy and Environmental Design (LEED) Gold in new construction and major renovation projects. Among other criteria, this standard includes consideration of construction and renovation products, including furnishings and building materials.

FIN-PUR-19.0: All energy consuming products, appliances and equipment purchased by the University shall be Energy Star qualified whenever possible or practical. The University is committed to reducing its energy consumption and to containing its costs related to energy consumption.

Architecture and engineering bids must include: -ASHRAE Energy Efficient Design standards and fixtures -Priority for Minority and Women 's Business Enterprise -Utilization of regional limestone highly encouraged http://www.iu.edu/~vpcpf/consultant-contractor/index.shtml

University Procurement Services will comply with all state statutes, federal laws, and regulations. Included, but not exclusive, is the following state statute: Recycled Paper Products - Statute #IC 20-12-67 et seq. This states: There is a price preference of ten percent (10%) for supplies that meet at least one (1) of the following descriptions: (1) At least fifty percent (50%) of the volume of the original components of the supplies consisted of recycled materials. (2) The cost of purchasing recycled materials constituted at least fifty percent (50%) of the cost of producing the supplies. (3) A percentage by weight or volume of recycled materials which the commissioner of the department of environmental management determines by rule is eligible for procurement preference under this chapter. Further, the Office of Procurement Services recommends buying sustainable products with these labels and certifications: BioPreferred Cradle to Cradle Certification Electronic Product Assessment Tool (EPEAT) Energy Star Forest Stewardship Council (FSC) Certified Paper Green Building Standards Green Seal Environmental Standards Water Sense IU Policy FIN-PUR-10.1, Protection of Old Growth Forests specifies "Indiana University will avoid wood or paper products derived from old growth forests...Indiana University reserves the right to ask for documentation from any supplier if sufficient evidence is presented that the supplier is in violation of this policy. Indiana University also reserves the right to sever all dealings with any supplier in violation of this policy." http://policies.iu.edu/policies/categories/financial/purchasing/FIN-PUR-10.1-protection-of-old-growth-forests.shtml

Soy Print (PRC Technologies) offers an alternative to oil based toner with their soy based toner. Indiana University has negotiated an agreement with Soy Print so that the printer and toner are properly warranted by Soy Print. We have verified that the following vendors offer printing with soy ink (this list may not be exhaustive): Metropolitan Printing World Arts Partners Printing Rainbow Printing Spectrum Press SPG Graphics Graessle-Mercer Co. IU Printing Service

The policies for this credit are Institution-Wide Policies. They were retrieved from the 2018 IU Bloomington report. The policies relating to "Chemically Intensive Products and Services" for IU South Bend were retrieved from the Assistant Director of Facilities at the IU South Bend campus.