Overall Rating Gold
Overall Score 70.57
Liaison Jessica Davis
Submission Date Dec. 14, 2020

STARS v2.2

Indiana University-Purdue University Indianapolis (IUPUI)
AC-11: Open Access to Research

Status Score Responsible Party
Complete 2.00 / 2.00 Deborah Ferguson
Assistant Director
Office of Sustainability
"---" indicates that no data was submitted for this field

Does the institution offer repository hosting that makes versions of journal articles, book chapters, and other peer-reviewed scholarly works by its employees freely available on the public internet?:

Website URL where the open access repository is available:
A brief description of the open access repository:

Indiana University's Institutional Repository
IU ScholarWorks Repository is a service of the Indiana University Libraries to make the work of IU scholars freely available, while ensuring these resources are preserved and organized for the future. Because your work is assigned a stable, permanent Internet address readers will always find it.

IUScholarWorks is an open access repository service provided by the IU Libraries for disseminating and preserving the intellectual output of Indiana University scholars. The repository is designed to hold and deliver scholarly materials in digital form (text, data, image, etc.) that will not change over time and that are adequately described with standard keywords and descriptors (i.e., do not have specialized metadata requirements). IU students, faculty, and staff may use IUScholarWorks to make their scholarly research materials freely available to the world, at a stable URL, and with the assurance that they will be maintained over the long term.

IUPUI ScholarWorks is one way in which IUPUI is addressing research communities' need for new outlets in scholarly communication. It is an institutional digital repository which employs the DSpace open source software (freeware) created by MIT and Hewlett Packard in 2000. IUPUI is in good company as Cambridge University, Columbia University, Cornell University, University of Washington, Edinburgh University and many more have also selected DSpace as a means for establishing an institution's digital repository.

IUPUI ScholarWorks embodies four essential elements
Institutionally Defined: IUPUI ScholarWorks reflects the work of the IUPUI community as opposed to one subject area as other digital repositories have done.
Scholarly: IUPUI ScholarWorks contains material which of scholarly quality or of value for academic research.
Cumulative and Perpetual: IUPUI ScholarWorks is structured to preserve an individual's, a community’s, a university’s research from the formal conceptualization of an idea to the final publication of the research and analysis created by that idea.
Open and Interoperable: IUPUI ScholarWorks's creation and management is rooted in standards. These standards allow the records (or metadata) associated with each item in the repository to be easily shared. Standards also ensure that any necessary migration, which inevitably comes about as technology changes, will occur smoothly.

The Communities of Scholarship
IUPUI ScholarWorks is structured in a way that groups on campus contributing to the archive will be able to control the essential elements of their community of scholarship. Each community of scholarship determines who may contribute to its collection or community, each community decides how it would like works described, indexed, or cataloged, and each community establishes who may access the works housed in its community of scholarship.

The Library
The technical aspects of maintaining the repository's infrastructure and ensuring submitted items are digitally preserved are handled by the experts at the IUPUI University Library’s Center for Digital Scholarship. The Center also provides support to campus groups and individuals as they begin establishing communities of scholarship within IUPUI ScholarWorks. Information technologist will assist with setting up the structure of the community. Metadata professionals can guide communities in creating quality records for their scholarly works. Subject experts will be available for communities seeking in-depth subject-based knowledge.

IUPUI ScholarWorks's Benefits
Getting your research results out quickly, to a worldwide audience
Providing free access to peer reviewed journal articles and other scholarly works (within the limits of current copyright policies)
Reaching a worldwide audience through exposure to search engines such as Google and Google Scholar
Storing reusable teaching materials that you can use with course management systems
Archiving and distributing material you would currently put on your personal website
Storing examples of students' projects (with the students' permission)
Showcasing students' theses (again with permission)
Keeping track of your own publications/bibliography
Having a persistent network identifier (a stable hyperlink) for your work
No more page charges for images. You can point to your images' persistent identifiers in your published articles
*Adapted from Introduction to DSpace for Faculty.

Does the institution have a published policy that requires its employees to publish scholarly works open access or archive final post-peer reviewed versions of scholarly works in an open access repository?:

A copy of the institution's open access policy:
The institution's open access policy:


Open Access Policy, IUPUI Faculty Council (October 7, 2014)


The faculty of Indiana University-Purdue University Indianapolis is committed to disseminating the fruits of its research and scholarship as widely as possible. In keeping with that commitment, the faculty adopts the following policy.

Policy Statement


Each Faculty member grants to The Trustees of Indiana University permission to make available his or her scholarly articles which are deemed Traditional Works of Scholarship under the Intellectual Property Policy and to exercise the copyright in those articles. More specifically, each Faculty member retains copyright and grants to the Trustees of Indiana University a nonexclusive, irrevocable, worldwide license to exercise any and all rights under copyright relating to each of his or her scholarly articles, in any medium, for the purpose of making their articles widely and freely available in an open access repository, provided that the articles are not sold, and appropriate attribution is given to authors, and to authorize others to do the same.


The policy applies to all scholarly articles authored or co-authored while the person is a member of the Faculty, except for any articles completed before the adoption of this policy and any articles for which the Faculty member entered into an incompatible licensing or assignment agreement before the adoption of this policy. Faculty members retain responsibility for complying with any incompatible licensing or assignment agreements they have executed before the adoption of this policy. Upon express direction by the Faculty member, the Executive Vice Chancellor, Chief Academic Officer, or his or her designate will waive application of the license for a particular article or delay access for a specified period of time. Likewise, upon express direction by the Faculty member, a particular article’s archival status (open access, no access, or delayed access) may be changed at any time.


Each Faculty member will provide an electronic copy of the author’s final version of each article no later than the date of its publication at no charge to the appropriate representative of the Academic Affairs Office in an appropriate format (such as PDF) specified by the Academic Affairs Office. The Academic Affairs Office may make the article available to the public in an open access repository. The Academic Affairs Office, in consultation with Faculty governance, is responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and recommending changes to the faculty from time to time. The policy will be reviewed after three years and as needed thereafter.


This policy is based on a model open access policy developed by Stuart Shieber of the Harvard Office for Scholarly Communication. It includes a freely waivable rights-retaining license and a deposit requirement. This language is based on and informed by the policies voted by faculties at Harvard, MIT, Stanford University School of Education, Duke University, the University of California, and others. Information explaining the motivation for and implementation of open access policies, including an annotated model policy, is available at the web site of Harvard’s Office for Scholarly Communication (http://osc.hul.harvard.edu/). Extensive information about good practices for university open access policies is provided in a widely endorsed guide from the Harvard Open Access Project (http://bit.ly/goodoa).

*The approved policy and supporting documentation is available from the IUPUI Faculty Council website at: https://facultycouncil.iupui.edu/FCContent/Html/Media/FCContent/committees/library_affairs/open_access_policy_2014-10.pdf

Does the policy cover the entire institution? :

Does the institution provide an open access article processing charge (APC) fund for employees?:

A brief description of the open access APC fund:


The IUPUI Open Access Fund underwrites reasonable publication charges for articles published in fully open access, fee-based, peer-reviewed journals. Established in 2013, this fund addresses changes in scholarly communications while increasing the impact of and access to scholarship created by IUPUI authors. With support from many IUPUI schools and other key stakeholders, the fund has assisted in the publication of more than 200 articles. In the years following the launch of the fund, the share of IUPUI articles published in reputable open access journals has more than doubled--from 7% of articles in 2013 to 16% of articles published in 2019. Along with the IUPUI Open Access Policy, this fund has been a factor in IUPUI’s national reputation for sharing scholarly works at no cost to readers in Indiana and around the world. Reports on the progress of the IUPUI Open Access Fund are available from IUPUI ScholarWorks.

In the summer of 2020, the fund was revised and relaunched to emphasize support for IUPUI’s student, resident, and postdoctoral authors. Financial support for the 2020-2021 term of the fund has been provided by IUPUI University Library, Ruth Lilly Medical Library, and the Office of the Vice Chancellor for Research. We also welcome additional support from other key stakeholders.

Administration of the open access fund will be facilitated by University Library on a first-come first-served basis, with the following conditions:

Eligible Publications

The venue of publication must be an established, fully open-access journal--that is, a journal that does not charge readers or their institutions for unfettered access to any of the peer-reviewed articles that it publishes. To be eligible, a journal must meet these additional requirements:

Be listed in the Directory of Open Access Journals,
Be published by a member of the Open Access Scholarly Publishers Association,
Have a publicly available list of article processing charge (APC) fees.

Journals with a hybrid open-access model or delayed open-access model are not eligible. Any authors who are unsure as to whether or not a particular journal is eligible should contact the IUPUI University Library prior to submitting an article for publication.

Eligible Authors

Funds are available for articles authored or co-authored by an IUPUI-affiliated student, postdoc, or medical resident. The corresponding author must also be affiliated with IUPUI and in substantial compliance with the IUPUI Open Access Policy. Any authors who are unsure as to whether they are an eligible author should contact the IUPUI University Library prior to submitting their articles to publication.

Eligible Fees

Article processing fees may include publication fees (charges levied on articles accepted for publication, including page charges). Submission, rapid review, and reprint fees are not eligible.


Support is capped at $2000.00 per article. Authors from all IUPUI departments and schools are encouraged to apply. Although article processing fees for eligible publications will be distributed on a first-come, first-served basis, disbursement will be monitored to ensure diverse participation across the schools.
Institutional Repository

As an added service, the IUPUI University Library will deposit a copy of funded articles in IUPUI ScholarWorks (https://scholarworks.iupui.edu/). The placement of an article in the repository helps to build the collection of IUPUI–authored publications, supports the self-archiving arm of the open access movement, and gives the article an added element of preservation and discoverability.

Apply for Support

To apply for support, please complete the IUPUI Open Access Fund application form.

Does the institution provide open access journal hosting services through which peer-reviewed open access journals are hosted on local servers with dedicated staff who provide publishing support at no (or minimal) cost?:

A brief description of the open access journal hosting services:

The Center for Digital Scholarship assists IUPUI faculty, staff, students, and affiliated groups in publishing open access scholarly journals. We work with partners launching new journals, or existing journals transitioning from a subscription model to an open access model. See a complete list of our journals.

As part of this service, the Center for Digital Scholarship:

Sets up a journal site on our instance of Open Journal Systems (OJS) and provides basic configuration
Guides the journal through implementation, providing advice on formatting, organization, defining workflow, and policy creation
Provides training for editorial staff on how to use OJS
Registers an e-ISSN on behalf of the journal
Registers article-level Digital Object Identifiers (DOIs) with CrossRef
Applies for indexing in the Directory of Open Access Journals (provided the journal meets basic criteria for inclusion)
Provides basic technical support

Estimated percentage of peer-reviewed scholarly works published annually by the institution’s employees that are deposited in a designated open access repository:

Website URL where information about the institution’s support for open access is available:
Additional documentation to support the submission:

OpenDOAR site listing: http://v2.sherpa.ac.uk/id/repository/179?template=opendoar

How one policy makes research from IUPUI available to the world
BY MJ SLABYOct. 10, 2019

IUPUI Open Access Policy 5-Year Report: https://scholarworks.iupui.edu/handle/1805/21210

In the five years following the adoption of the IUPUI Open Access Policy, faculty authors have made more than 10,000 articles freely available to the public through IUPUI ScholarWorks. Readers from around the world have downloaded these articles more than 1 million times. This collection includes reports on OA policy outcomes for IUPUI schools (Oct 2014 - Oct. 2019).

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.