Overall Rating Gold
Overall Score 69.51
Liaison Jessica Davis
Submission Date Oct. 31, 2019
Executive Letter Download

STARS v2.1

Indiana University-Purdue University Indianapolis (IUPUI)
AC-11: Open Access to Research

Status Score Responsible Party
Complete 2.00 / 2.00 Deborah Ferguson
Assistant Director
Office of Sustainability
"---" indicates that no data was submitted for this field

How many of the institution’s research-producing divisions are covered by a published open access policy that ensures that versions of future scholarly articles by faculty and staff are deposited in a designated open access repository? (All, Some or None):
All

Which of the following best describes the open access policy? (Mandatory or Voluntary):
Mandatory (or mandatory with a waiver option)

Does the institution provide financial incentives to support faculty members with article processing and other open access publication charges?:
Yes

A brief description of the open access policy, including the date adopted, any incentives or supports provided, and the repository(ies) used:

The IUPUI Faculty Council adopted an open access policy on October 7th, 2014. This policy shows IUPUI's commitment to disseminating the fruits of research and scholarship as widely as possible. Open access policies increase authors’ rights, readership and citation rates for scholarly articles. The opt out provision ensures that all faculty authors have the freedom to publish in the journal of their choice.

Each Faculty member grants to The Trustees of Indiana University permission to make available his or her scholarly articles which are deemed Traditional Works of Scholarship under the Intellectual Property Policy and to exercise the copyright in those articles. More specifically, each Faculty member retains copyright and grants to the Trustees of Indiana University a nonexclusive, irrevocable, worldwide license to exercise any and all rights under copyright relating to each of his or her scholarly articles, in any medium, for the purpose of making their articles widely and freely available in an open access repository, provided that the articles are not sold, and appropriate attribution is given to authors, and to authorize others to do the same.

The IUPUI Open Access Fund underwrites reasonable publication charges for articles published in fee-based, peer-reviewed journals that are openly accessible. This fund addresses changes in scholarly communications while increasing the impact of and access to scholarship created by IUPUI authors. Financial support for the fund is provided by key stakeholders on the campus.
http://ulib.iupui.edu/digitalscholarship/openaccess/oafund


A copy of the institution's open access policy:
The institution's open access policy:

Open Access Policy, IUPUI Faculty Council (October 7, 2014)
Scope

PREAMBLE

The faculty of Indiana University-Purdue University Indianapolis is committed to disseminating the fruits of its research and scholarship as widely as possible. In keeping with that commitment, the faculty adopts the following policy.

Policy Statement

GRANT OF LICENSE AND LIMITATIONS

Each Faculty member grants to The Trustees of Indiana University permission to make available his or her scholarly articles which are deemed Traditional Works of Scholarship under the Intellectual Property Policy and to exercise the copyright in those articles. More specifically, each Faculty member retains copyright and grants to the Trustees of Indiana University a nonexclusive, irrevocable, worldwide license to exercise any and all rights under copyright relating to each of his or her scholarly articles, in any medium, for the purpose of making their articles widely and freely available in an open access repository, provided that the articles are not sold, and appropriate attribution is given to authors, and to authorize others to do the same.

SCOPE AND WAIVER (OPT-OUT)

The policy applies to all scholarly articles authored or co-authored while the person is a member of the Faculty, except for any articles completed before the adoption of this policy and any articles for which the Faculty member entered into an incompatible licensing or assignment agreement before the adoption of this policy. Faculty members retain responsibility for complying with any incompatible licensing or assignment agreements they have executed before the adoption of this policy. Upon express direction by the Faculty member, the Executive Vice Chancellor, Chief Academic Officer, or his or her designate will waive application of the license for a particular article or delay access for a specified period of time. Likewise, upon express direction by the Faculty member, a particular article’s archival status (open access, no access, or delayed access) may be changed at any time.

DEPOSIT OF ARTICLES

Each Faculty member will provide an electronic copy of the author’s final version of each article no later than the date of its publication at no charge to the appropriate representative of the Academic Affairs Office in an appropriate format (such as PDF) specified by the Academic Affairs Office. The Academic Affairs Office may make the article available to the public in an open access repository. The Academic Affairs Office, in consultation with Faculty governance, is responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and recommending changes to the faculty from time to time. The policy will be reviewed after three years and as needed thereafter.

EXPLANATORY NOTES

This policy is based on a model open access policy developed by Stuart Shieber of the Harvard Office for Scholarly Communication. It includes a freely waivable rights-retaining license and a deposit requirement. This language is based on and informed by the policies voted by faculties at Harvard, MIT, Stanford University School of Education, Duke University, the University of California, and others. Information explaining the motivation for and implementation of open access policies, including an annotated model policy, is available at the web site of Harvard’s Office for Scholarly Communication (http://osc.hul.harvard.edu/). Extensive information about good practices for university open access policies is provided in a widely endorsed guide from the Harvard Open Access Project (http://bit.ly/goodoa).

*The approved policy and supporting documentation is available from the IUPUI Faculty Council website at: http://www.iupui.edu/~fcouncil/committees/library_affairs/open_access_policy_2014-10.pdf


The website URL where the open access repository is available:
Estimated percentage of scholarly articles published annually by the institution’s faculty and staff that are deposited in a designated open access repository (0-100):
84

A brief description of how the institution’s library(ies) support open access to research:

Mission of the IUPUI University Library Center for Digital Scholarship
The IUPUI University Library Center for Digital Scholarship enriches the research capabilities of scholars at IUPUI, within Indiana communities, and beyond by:
Digitally disseminating unique scholarship, data, and artifacts created by IUPUI faculty, students, staff and community partners;
Advocating for the rights of authors, fair use, and open access to information and publications;
Implementing and promoting best-practices for creation, description, preservation, sharing, and reuse of digital scholarship, data, and artifacts;
Strategically applying research-supporting technologies; Teaching digital literacy.


The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission:
---

What is IUPUI ScholarWorks?
https://scholarworks.iupui.edu/handle/1805/21210
IUPUI ScholarWorks is one way in which IUPUI is addressing research communities' need for new outlets in scholarly communication. It is an institutional digital repository which employs the DSpace open source software (freeware) created by MIT and Hewlett Packard in 2000. IUPUI is in good company as Cambridge University, Columbia University, Cornell University, University of Washington, Edinburgh University and many more have also selected DSpace as a means for establishing an institution's digital repository.

IUPUI ScholarWorks embodies four essential elements
Institutionally Defined: IUPUI ScholarWorks reflects the work of the IUPUI community as opposed to one subject area as other digital repositories have done.
Scholarly: IUPUI ScholarWorks contains material which of scholarly quality or of value for academic research.
Cumulative and Perpetual: IUPUI ScholarWorks is structured to preserve an individual's, a community’s, a university’s research from the formal conceptualization of an idea to the final publication of the research and analysis created by that idea.
Open and Interoperable: IUPUI ScholarWorks's creation and management is rooted in standards. These standards allow the records (or metadata) associated with each item in the repository to be easily shared. Standards also ensure that any necessary migration, which inevitably comes about as technology changes, will occur smoothly.

The Communities of Scholarship
IUPUI ScholarWorks is structured in a way that groups on campus contributing to the archive will be able to control the essential elements of their community of scholarship. Each community of scholarship determines who may contribute to its collection or community, each community decides how it would like works described, indexed, or cataloged, and each community establishes who may access the works housed in its community of scholarship.

The Library
The technical aspects of maintaining the repository's infrastructure and ensuring submitted items are digitally preserved are handled by the experts at the IUPUI University Library’s Center for Digital Scholarship. The Center also provides support to campus groups and individuals as they begin establishing communities of scholarship within IUPUI ScholarWorks. Information technologist will assist with setting up the structure of the community. Metadata professionals can guide communities in creating quality records for their scholarly works. Subject experts will be available for communities seeking in-depth subject-based knowledge.

IUPUI ScholarWorks's Benefits*
Getting your research results out quickly, to a worldwide audience
Providing free access to peer reviewed journal articles and other scholarly works (within the limits of current copyright policies)
Reaching a worldwide audience through exposure to search engines such as Google and Google Scholar
Storing reusable teaching materials that you can use with course management systems
Archiving and distributing material you would currently put on your personal website
Storing examples of students' projects (with the students' permission)
Showcasing students' theses (again with permission)
Keeping track of your own publications/bibliography
Having a persistent network identifier (a stable hyperlink) for your work
No more page charges for images. You can point to your images' persistent identifiers in your published articles
*Adapted from Introduction to DSpace for Faculty.
https://iupui.libguides.com/c.php?g=260283&p=2287577

How one policy makes research from IUPUI available to the world
BY MJ SLABYOct. 10, 2019
https://news.iu.edu/stories/2019/10/iupui/inside/10-open-access-policy-makes-research-available-to-the-world.html

IUPUI Open Access Policy 5-Year Report: https://scholarworks.iupui.edu/handle/1805/21210

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