Overall Rating Gold
Overall Score 67.61
Liaison Makayla Bonney
Submission Date Feb. 26, 2020

STARS v2.2

Indiana University Bloomington
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 3.00 / 3.00 Tresa Fredericks
Purchasing Contract Manager
Procurement
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines, or directives that seek to support sustainable purchasing across multiple commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
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The policies, guidelines or directives:

"The Office of Procurement Services recommends buying sustainable products with these labels and certifications:
BioPreferred
Cradle to cradle certification
Electronic Product Assessment Tool (EPEAT)
Energy Star
Forest Stewardship Council (FSC) Certified Paper
Green Building Standards
Green Seal Environmental Standards
Water Sense

The following information, as well as a detailed list of areas in which the university is purchasing sustainable items, can be found on the Procurement website: ""As we face global issues in economy, energy, climate change, equity, water and food, it is time that Indiana University, as a leading institute of higher education, move towards sustainability. The Indiana University Purchasing Department has been encouraging “green” purchasing over the years. Efforts are made in the areas of papers, cleaning products, furniture, carpets, and some food items, among others. It is a step-by-step progress towards moving Indiana University towards a sustainable campus."" http://www.indiana.edu/~purchase/sustainability/sustainability.php

Additionally, Indiana University has a policy in place -- FIN-PUR-13.0-- to support historically underutilized suppliers. Efforts will be made in the purchasing departments to identify historically underutilized suppliers, inform these suppliers of University requirements, and solicit quotes from such suppliers whenever possible. Procurement professionals will support the efforts of the Business Diversity Program and will communicate with historically-underutilized suppliers regarding the purchasing process so that they may become more viable suppliers.

Historically-underutilized Supplier: ""A large or small minority-owned business concern owned and controlled by minority individuals."" The term ""large or small business concern owned and controlled by minority individuals"" means a business that is at least 51% owned by such individuals; or in the case of a publicly owned business, at least 51% of the stock is owned by one or more such individuals. Further, the management and daily business operations are controlled by one or more such individuals. ""Minority individuals"" include Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Asian-Indian Americans.

Native Americans: The term ""Native American"" includes American Indians, American Eskimos, American Aleuts, and Native Hawaiians. The term ""Asian-Pacific Americans"" includes United States citizens whose origins are from Japan, China, The Philippines, Vietnam, Korea, Samoa, Guam, the U.S. Territories of the Pacific, Northern Marianas, Laos, Cambodia, and Taiwan. The term ""Asian Indian Americans"" includes United States citizens whose origins are from India, Pakistan, and Bangladesh."


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA as a matter of policy and standard practice when evaluating all energy- and water-using products, systems and building components

A brief description of the LCCA policy and/or practices:

Awards shall be made employing a combination of the following criteria:

1. Degree to which the item(s) or service quoted will best fill the University's requirements
2. Price includes freight, payment terms, and life-cycle costing
3. Delivery date
4. Service
5. Expertise
6. Everything being equal, purchase will be made from local, state and U.S. vendors, in that order

Life-Cycle Costing: Includes total acquisition price, installation, annual operating and maintenance costs, and residual value.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

The Indiana Memorial Union on the Bloomington campus no longer cleans and polishes its floor using wax products, but rather polishes them using grain stone disks. This has eliminated the need to purchase certain cleaning products. In those instances where floor cleaning products are needed, the Indiana Memorial Union purchases products, which are water based and have low or no levels of Volatile Organic Compounds (VOC's).
The Building Services division (Bloomington Campus) also purchases green floor cleaning products, as they contain low-zinc amounts and are packaged in recycled material.

Additionally, "Effective December 31, 2016, no mercury-containing device, elemental mercury or mercury-based chemical may be acquired without the expressed written consent of the IUEHS Office for the respective campus." See: https://protect.iu.edu/doc/environmental-health/pdf/IU%20Mercury%20Elimination%20Program.pdf


Does the institution have published sustainability criteria to be applied when evaluating consumable office products?:
Yes

A brief description of the published sustainability criteria for consumable office products:

University Procurement Services will comply with all state statutes, federal laws, and regulations. Included, but not exclusive, is the following state statute: Recycled Paper Products - Statute #IC 20-12-67 et seq.

This states: There is a price preference of ten percent (10%) for supplies that meet at least one (1) of the following descriptions:
(1) At least fifty percent (50%) of the volume of the original components of the supplies consisted of recycled materials.
(2) The cost of purchasing recycled materials constituted at least fifty percent (50%) of the cost of producing the supplies.
(3) A percentage by weight or volume of recycled materials which the commissioner of the department of environmental management determines by rule is eligible for procurement preference under this chapter.

Further, the Office of Procurement Services recommends buying sustainable products with these labels and certifications:

BioPreferred
Cradle to cradle certification
Electronic Product Assessment Tool (EPEAT)
Energy Star
Forest Stewardship Council (FSC) Certified Paper
Green Building Standards
Green Seal Environmental Standards
Water Sense

IU Policy FIN-PUR-10.1, Protection of Old Growth Forests specifies "Indiana University will avoid wood or paper products derived from old growth forests...Indiana University reserves the right to ask for documentation from any supplier if sufficient evidence is presented that the supplier is in violation of this policy. Indiana University also reserves the right to sever all dealings with any supplier in violation of this policy."
http://policies.iu.edu/policies/categories/financial/purchasing/FIN-PUR-10.1-protection-of-old-growth-forests.shtml


Does the institution have published sustainability criteria to be applied when evaluating furniture and furnishings?:
Yes

A brief description of the published sustainability criteria for furniture and furnishings:

IU's Strategic Plan states a commitment to achieving Leadership in Energy and Environmental Design (LEED) Gold in new construction and major renovation projects. Among other criteria, this standard includes consideration of construction and renovation products, including furnishings and building materials.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) and equipment?:
Yes

A brief description of the published sustainability criteria for Information Technology (IT) and equipment:

FIN-PUR-19.0: All energy consuming products, appliances and equipment purchased by the University shall be Energy Star qualified whenever possible or practical. The University is committed to reducing its energy consumption and to containing its costs related to energy consumption.


Does the institution have published sustainability criteria to be applied when evaluating food service providers?:
Yes

A brief description of the published sustainability criteria for food service providers:

"Food Truck Vendor RFP Sustainability Language Sustainability

The University is committed to sustainable purchasing practices. Sustainability preferences may be different at each participating institution and may include, but are not limited to, the following:
· Energy efficiency (such as Energy Star designation)
· Energy conservation
· Waste reduction
· Packaging reduction
· Trade-ins/retrievals/refurbishment of used products
· Use of recycled and recyclable materials (products, packaging, shipping …..materials)
· Responsible shipping and transportation
· Reduced water usage
· Reduced paper usage (including e-procurement and e-payment)
· Sustainable food

Packaging and Labeling
The University is committed to the use of environmentally sensitive packaging practices and materials. Wrapping, boxing, and crating are to be minimized. Recycled cardboard is to be used in place of new cardboard. Biodegradable, recyclable, and reusable materials, including stuffing, are preferred. INSTAPAK will not be used and Styrofoam (including “peanuts”) is to be avoided. Large shipments (skids, etc.) are to be shrink-wrapped. Pallets will be standard wood 4-way entry. The preferred Supplier should work with OEMs, suppliers, etc. so that direct ship and pass through shipments are packaged with the same considerations.

Food
Indiana University is committed to sustainable food purchasing practices and highly encourages sourcing from sustainable food providers. “Sustainable food” is defined as food and beverage purchases that meet one or more of the criteria of the Real Food Challenge, found at http://sustain.indiana.edu/programs/real-food-challenge2/index.php. It is recommended that the preferred Supplier track items that meet this definition of “sustainable food.”

At the request of the University, the preferred Supplier must submit an annual report listing all items purchased; the report should include the following information, if available: Distribution Facility Name, Manufacturer Name, Brand Name, Product Type (Meat, Dairy, etc.), Product Description, Product ID, Distributor SKU, and Total Purchases ($).

Each proposer should include a full description of their program(s) to address and promote sustainability."


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
No

A brief description of the published sustainability criteria for garments and linens:
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Does the institution have published sustainability criteria to be applied when evaluating professional service providers?:
Yes

A brief description of the published sustainability criteria for professional service providers:

Architecture and engineering bids must include:
-ASHRAE Energy Efficient Design standards and fixtures
-Priority for minority and Women 's Business Enterprise
-Utilization of regional limestone highly encouraged

http://www.iu.edu/~vpcpf/consultant-contractor/index.shtml


Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels?:
No

A brief description of the published sustainability criteria for transportation and fuels:
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Website URL where information about the institution’s sustainable procurement program or initiatives is available:
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Additional documentation to support the submission:
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