Illinois Central College
OP-14: Office Paper Purchasing

All purchases for office supplies will be ordered by the Bookstore Staff. This includes all office supply items previously purchased on VISA credit cards or items reimbursed on petty cash vouchers. Centralizing procurement of supplies results in reduced costs because of larger volume purchasing and increased price competition with vendors. General Stores items are available for purchase in the bookstore or departments can complete an on-line form available on the ICCNET under Bookstore. Any office supply items not currently available for purchase in the bookstore can be requested by completing a Bookstore requisition form also available on-line on the ICCNET. Departments should anticipate a two to three day delivery schedule for General Stores and four to five days for special bookstore orders. Monthly statements will be mailed out and charges processed monthly by the Accounting Department.

The vast majority of office paper that is purchased is procured through an annual bid that is conducted as a joint effort between the Purchasing, Document Services, and Bookstore departments. These departments place a preference on purchasing office paper with recycled material content/FSC Certification whenever the cost, specification, standards, and availability are comparable to products without recycled content/certification. Additional preference is given to the specification of items with the highest percentage content of recycled material. The remainder of office paper that is not purchased as part of this bid is processed through the Document Services department where the same guidelines are followed.