Overall Rating Expired
Overall Score Expired
Liaison David Petree
Submission Date Dec. 8, 2015
Executive Letter Download

STARS v2.0

Guilford College
PA-3: Governance

Status Score Responsible Party
Complete Expired David Dobson
Clerk of Faculty
Geology
"---" indicates that no data was submitted for this field

Do all enrolled students, regardless of type or status, have an avenue to participate in one or more governance bodies (through direct participation or the election of representatives)?:
Yes

A brief description of the mechanisms through which students have an avenue to participate in one or more governance bodies:

Traditional students can attend open senate meetings, continuing education students can attend the CCE SGA meetings. Students may also propose to their student government body for funds from activity fees. They can make suggestions for changes to the governance structures through amendment processes.


Is there at least one student representative on the institution’s governing body who was elected by peers or appointed by a representative student body or organization?:
Yes

A brief description of student representation on the governing body, including how the representatives are selected:

The student body president and select members of the executive board attend board of trustee committee meetings and board meetings. The student body president also serves on hiring committees for administrative positions. The representatives for student government are selected through a popular vote during the spring semester after a month of campaigning.


Do students have a formal role in decision-making in regard to the following?:
Yes or No
Establishing organizational mission, vision, and/or goals Yes
Establishing new policies, programs, or initiatives Yes
Strategic and long-term planning Yes
Existing or prospective physical resources ---
Budgeting, staffing and financial planning Yes
Communications processes and transparency practices Yes
Prioritization of programs and projects Yes

A brief description of the formal student role in regard to each area indicated, including examples from the previous three years:

At least one student representative is on a committee that addresses each of the categories with a "Yes" listed above.


Do all staff, regardless of type or status, have an avenue to participate in one or more governance bodies (through direct participation or the election of representatives)?:
Yes

A brief description of the mechanisms through which all staff have an avenue to participate in one or more governance bodies:

Staff are represented through the AASSA which reports to the President regularly..


Is there at least one non-supervisory staff representative on the institution’s governing body who was elected by peers or appointed by a representative staff body or organization?:
No

A brief description of non-supervisory staff representation on the governing body, including how the representatives are selected:

N/A


Do non-supervisory staff have a formal role in decision-making in regard to the following? :
Yes or No
Establishing organizational mission, vision, and/or goals Yes
Establishing new policies, programs, or initiatives Yes
Strategic and long-term planning Yes
Existing or prospective physical resources Yes
Budgeting, staffing and financial planning Yes
Communications processes and transparency practices Yes
Prioritization of programs and projects Yes

A brief description of the formal staff role in regard to each area indicated, including examples from the previous three years:

Non-supervisory staff are represented by appointees who serve on the committees that make decisions or recommendations on all the listed issues.


Do all faculty, regardless of type or status, have an avenue to participate in one or more governance bodies (through direct participation or the election of representatives)?:
Yes

A brief description of the mechanisms through which all faculty (including adjunct faculty) have an avenue to participate in one or more governance bodies:

Our monthly faculty meetings include all faculty (adjunct and tenured/tenure track). We have an extensive committee structure with many positions for faculty, including committees such as Budget, Strategic Planning, and Curriculum which determine college policies. Adjunct faculty are not required to serve on committees, but they may do so when space allows.


Is there at least one teaching or research faculty representative on the institution’s governing body who was elected by peers or appointed by a representative faculty body or organization?:
Yes

A brief description of faculty representation on the governing body, including how the representatives are selected:

The Clerk of Faculty meets frequently with administrators and the President and serves on the Budget and Strategic Planning committees. This position is appointed by consensus in the Quaker fashion by the faculty, although there are provisions for an election if necessary. Representatives on college committees are proposed by our Nominating committee (all faculty) and approved by the full faculty meeting each year.


Do faculty have a formal role in decision-making in regard to the following?:
Yes or No
Establishing organizational mission, vision, and/or goals Yes
Establishing new policies, programs, or initiatives Yes
Strategic and long-term planning Yes
Existing or prospective physical resources Yes
Budgeting, staffing and financial planning Yes
Communications processes and transparency practices Yes
Prioritization of programs and projects Yes

A brief description of the formal faculty role in regard to each area indicated, including examples from the previous three years:

Mission/vision is covered by the Strategic Planning committee, which meets regularly and includes five faculty members plus the Clerk. These issues are also addressed more broadly in faculty meeting.
Strategic and long-range planning is covered by the Strategic planning committee.
Existing and prospective physical resources have less faculty oversight, but they are often addressed by the Strategic Planning committee and by Budget committee (three faculty members plus the Clerk). Faculty may submit capital requests for needed equipment and facilities changes, and those are fulfilled when budget allows. Faculty have control over individual department budgets and purchases.
Budgeting, staffing, and financial planning are addressed by Budget committee and also by the board of trustees, where the Clerk of Faculty and faculty budget committee chair attend finance meetings.
Communications processes and transparency practices are not covered by a specific committee, but the Clerk position facilitates communication from the administration to the faculty and campus community (including organizing and scheduling community forums, managing a communications site (http://moonrm.com) and internal communications. The Clerk is frequently consulted about external messaging as well.
Prioritization of programs and projects - our most recent major prioritization effort was faculty-led and included 15 or more faculty. New academic programs are proposed by faculty and approved by Curriculum and Clerk's committees, then sent to the faculty meeting for final approval before submission to the President. Non-academic projects also include faculty input and oversight through Budget committee and Strategic Planning committee (where faculty helped write our last two Strategic Plans) and in Clerk's Committee (six faculty plus Clerk) for general oversight of academic hiring, department and program resources.


The website URL where information about the institution’s governance structure is available:

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.