Florida State University
OP-11: Sustainable Procurement

Through the Florida Statues, FSU has incorporated Life Cycle Analysis into existing state owned facilities and construction of state-financed and leased facilities. FSU purchase order terms and conditions, that all vendors receive, includes the following: Governing Law: This purchase order shall be governed by and under the jurisdiction of the Laws and Rules of Florida and any provision in conflict herewith, shall be void and of no effect. Safety Standards: Unless otherwise stipulated, all manufactured items and fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act (OSHA) and any standards there under. Underwriters’ Laboratories: Unless otherwise stipulated, all manufactured items and fabricated assemblies shall carry U.L. approved and reexamination listing where such has been established. Material Safety Data Sheets: In compliance with Code of Federal Regulations, 29CFR1910.1200 if this purchase order involves the shipping of any item designated as a toxic substance, such shipment must be accompanied by a Material Safety Data Sheet (MSDS). When federal funding is being used to procure goods/services, there are Federal Acquisition Regulations (FAR) that apply to purchases such as but not inclusive of: Contract Hours and Safety/Standard Act – Over time Comp. (52.222-4) Clean Air and Water (52.223-1,2) and Hazardous Materials (52.223-3). Also, this same information above is covered in our formal solicitation documents in the terms and conditions. The solicitation document also includes the following language, which is also posted on the Procurement Services website as well: Tobacco Free: For the Health and Wellness of our campus community, the FSU campus is Tobacco-Free. Students, faculty, staff and visitors – including vendors and contractors – will be asked to comply with this policy. Supplier Diversity: The University is an equal opportunity institution and, as such, encourages the use of small businesses, including minority, women and veteran-owned small businesses in the provision of goods and services. Small businesses should have a fair and equal opportunity to compete for dollars spent by the University. Competition ensures that prices are competitive and a broad vendor base is available. Vendor shall use good faith efforts to ensure opportunities are available to small businesses, including minority, women and veteran-owned businesses. For purchases to independent contractors, the contractors are told in the agreements that they have to pay all applicable employment, income, and local head taxes incurred and is required to keep in force worker’s compensation and unemployment compensation insurance in the amounts required by law and they are responsible for its acts and those of its employees and agents. Suppliers/Vendors have to comply with all applicable federal, and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. https://procurement.fsu.edu/sites/default/files/media/pdf/StandardTermsandConditions.pdf https://procurement.fsu.edu/supplierdiversity https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html

Per Florida Statutes, FSU is to adopt rules and procedures that include energy conservation performance guidelines based on sustainable building ratings, for conducting a life-cycle analysis of alternative architectural and engineering designs and alternative major items of energy-consuming equipment to be retrofitted in existing state-owned facilities and for developing energy performance indices to evaluate the efficiency of energy utilization for competing designs in the construction of state-financed and leased facilities. https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html

The FSU Grounds department minimizes the use of non-organic methods to maintain campus landscaping. Building and facilities maintenance purchase organic cleaners from the affiliated Grangier store for all of campus. For further information, see OP9.

All Major Projects are required to address sustainability issues including the reuse, recycling, and proper disposal of materials. All new construction is to achieve a minimum LEED certification of silver. https://www.facilities.fsu.edu/depts/designConstr/New_Design_Guidelines/In_Progress/General%20Planning%20and%20Design%20Guidelines/Sustainability%20and%20Energy%20Efficiency%20in%20Building%20Construction%20Including%20LEED.pdf

Where possible, FSU purchases Energy Star rated devices.

Sodexo at FSU is committed to sustainable food and beverage purchasing including: local vendors, vegetarian and vegan food options, Adopt a Farm program, and Fresh Markets. Sodexo also promotes a Choose to Reuse program with washable takeout containers to minimize waste created by a mobile student body. https://seminoledining.sodexomyway.com/explore/sustainability Sustainability was a major factor in the dining services selection process and sustainability language was included and published in the Intent To Negotiate bid. As Sodexo's largest account in the county, their Better Tomorrow plan is incorporated into all aspects of our dining contract: https://www.sodexousa.com/home/corporate-responsibility/sustainable-development/environment.html

Florida State University is committed to the establishment, preservation, and strengthening of Small, Minority, Veteran and Women Owned Business Enterprises (SMV/WBE). The university’s procurement staff strives to employ well developed business processes that provide training, information, and an established framework for conducting procurement to those who engage in delegated small-purchasing. FSU seeks to work with and communicate to the delegated procurement community on a continuing basis to emphasize the importance of diversity in procurement. https://procurement.fsu.edu/supplierdiversity

Departments and offices are encouraged to purchase paper made from recycled content whenever possible.

FSU utilizes internal best practices for the above categories in leiu of formal written policies. https://procurement.fsu.edu/ https://procurement.fsu.edu/supplierdiversity https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html