Florida State University
OP-17: Guidelines for Business Partners

Currently, all vendors that receive a Purchase Order from the University agree to the following terms and conditions as part of the purchase order: Governing Law: This purchase order shall be governed by and under the jurisdiction of the Laws and Rules of Florida and any provision in conflict herewith, shall be void and of no effect. Safety Standards: Unless otherwise stipulated, all manufactured items and fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act (OSHA) and any standards there under. Underwriters’ Laboratories: Unless otherwise stipulated, all manufactured items and fabricated assemblies shall carry U.L. approved and reexamination listing where such has been established. Material Safety Data Sheets: In compliance with Code of Federal Regulations, 29CFR1910.1200 if this purchase order involves the shipping of any item designated as a toxic substance, such shipment must be accompanied by a Material Safety Data Sheet (MSDS). When federal funding is being used to procure goods/services, there are Federal Acquisition Regulations (FAR) that apply to purchases such as but not inclusive of: Contract Hours and Safety/Standard Act – Over time Comp. (52.222-4) Clean Air and Water (52.223-1,2) Hazardous Materials (52.223-3) Also, this same information above is covered in our formal solicitation documents in the terms and conditions. The solicitation document also includes the following language, which is also posted on the Procurement Services website as well: Tobacco Free: For the Health and Wellness of our campus community, the FSU campus is Tobacco-Free. Students, faculty, staff and visitors – including vendors and contractors – will be asked to comply with this policy. Supplier Diversity: The University is an equal opportunity institution and, as such, encourages the use of small businesses, including minority, women and veteran-owned small businesses in the provision of goods and services. Small businesses should have a fair and equal opportunity to compete for dollars spent by the University. Competition ensures that prices are competitive and a broad vendor base is available. Vendor shall use good faith efforts to ensure opportunities are available to small businesses, including minority, women and veteran-owned businesses. For purchases to independent contractors, the contractors are told in the agreements that they have to pay all applicable employment, income, and local head taxes incurred and is required to keep in force worker’s compensation and unemployment compensation insurance in the amounts required by law and they are responsible for its acts and those of its employees and agents. Suppliers/Vendors have to comply with all applicable federal, and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices.

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